Eligibility Implications for Financial Aid and Veterans Education Benefits
The information below is subject to change. For important updates regarding the university and COVID-19, review the Coronavirus web page.
Federal Student Aid
(Pell, SEOG, TEACH, Federal Loans, Federal Work Study
Pass/Fail Grade Options – Students receiving a grade of P or XF will not be negatively impacted in terms of GPA. A grade of P will be not be counted as part of the GPA, but will be counted in attempted and earned hours. A grade of XF will not be calculated as part of the GPA. XF will count as part of the attempted hours, but not earned hours. Contact your academic advisor to determine any other impacts of opting for a P/XF grade before choosing to do so.
Cost of Attendance -- Based on guidance provided by the Department of Education, cost of attendance will not be adjusted for students enrolled in a payment period that begins on or before June 1, 2020, due to the university moving to an all online format.
Withdrawals -- The policy associated with withdrawal and allocation of refunds for Return of Title IV still applies.
Federal Work Study -- Federal Work Study students and General Campus employees must continue to log their scheduled hours to get paid. For example, if a student’s schedule was Monday, Wednesday and Friday from 2-4 p.m., they will continue to log six hours and be paid at their regular rate of pay. Contact your supervisor so they can work with you on logging in the hours you’ve already worked to ensure you are paid.
Federal Student Loans -- As part of the third COVID-19 relief package signed into law by President Donald Trump on March 27, Congress mandated the Department of Education (ED) suspend payments and interest accrual on federally-held student loans until Sept. 30, 2020.
Satisfactory Academic Progress – According to guidance provided by the Department of Education, there are no changes to this policy or procedure. Students who experience extenuating circumstances related to COVID-19 or other issues may appeal as outlined in the policy.
Verification -- Students who are required to turn in the 2019-2020 Verification of Identity and Statement of Educational Purpose form are typically required to complete it either in person at the Financial Aid office or with a notary. The Department of Education is temporarily allowing submission of this form through electronic means, such as student e-mail or the upload option in AP OneStop, until June 30. An expired ID may only be accepted if it expired after March 1, 2020.
Tennessee Lottery Scholarship Programs
The GPA for Lottery recipients is reviewed at 24 attempted hour benchmarks (24, 48, 72, 96, 120). See https://www.apsu.edu/scholarships/tn-education-lottery-programs/dont-lose-hope.php. You can check your benchmark in AP OneStop – Student Tab – Student Records – View Lottery Eligibility.
Pass/Fail Grade Options –Students who are NOT at one of the above benchmarks at the end of Spring semester will not be negatively impacted for Spring or Summer 2020 if selecting the P grade option. Note: Students must, however, meet the applicable benchmark requirement Fall 2020 or thereafter. Contact your academic advisor to determine any other impacts of opting for a P grade before choosing to do so.
Students who ARE at one of these benchmarks at the end of the Spring or Summer semesters may be negatively impacted. See the information below.
GPA calculations for students at a benchmark at the end of Spring 2020
- All P Grades – Financial Aid will review the Fall semester's GPA. If the GPA does not meet the benchmark requirement, the scholarship(s) will be cancelled.
- All Letter (A, B, C, D, F) or Letter and P Grades -- Financial Aid will review both the Spring and Fall semester's cumulative GPA. If the highest cumulative GPA does not meet the benchmark requirement, the scholarship(s) will be cancelled.
GPA calculations for students at a benchmark at the end of Summer 2020
- If the student does not meet the required benchmark GPA at the end of Summer 2020, Financial Aid will review the prior semesters' cumulative GPA. If the highest cumulative GPA does not meet the benchmark requirement, the scholarship(s) will be cancelled.
Mandatory Meeting -- For entering Freshmen, the mandatory meeting has been extended to May 15 and moved to an online format.
Community Service -- For continuing students, the Tennessee Higher Education Commission/Tennessee Student Assistance Corporation (THEC/TSAC) has made the decision to waive the April 1 community service requirement for the summer term. A Tennessee Promise student enrolling at an eligible institution for the summer term will not be required to complete and submit community service to maintain eligibility for that term.
Furthermore THEC/TSAC continues to monitor the impact from COVID-19 related to the July 1, 2020 community service deadline for the Fall semester while their partnering organizations work to arrange alternatives for students.
GPA -- If continuing students do not meet the minimum 2.0 cumulative GPA at the end of the Spring and Summer semesters, we may use the Fall 2019 GPA to review for continuing eligibility.
All Other TSAC Programs (Including TN Reconnect)
GPA -- If continuing students do not meet the minimum cumulative GPA required for their scholarship at the end of the Spring and Summer semesters, we may use the Fall 2019 GPA to review for continuing eligibility.
Students who work on campus to fulfill their scholarship service hours do not need to return to their positions. You will not lose your scholarship by not returning to work. Contact your supervisor for more details.
Typically GPA's are reviewed at the end of the Spring semester for institutional scholarship, but the GPA requirement has been waived from this semester, and will instead be checked at the end of the Fall 2020 semester. This includes Presidential, Dean's, Achievement, Advancement, Howell C. Smith, Kimbrough, Luther Tippit, and Honors.
Guidance is pending. We will update when we have the details.
Veterans Education Benefits
Pass/Fail Grade Options -- At this time, the COVID-19 Pass/Fail Grade Policy for the Clarksville Spring 2020 term (Full and B session) and FT Campbell Spring II term has not been approved by the U.S. Department of Veterans Affairs. Until further guidance from the U.S. Department of Veterans Affairs is received, our office strongly recommends that you err on the side of caution.
Further guidance regarding P/F grades is pending. We will update when we have the details.
Update! On May 14, 2020, we received a decision VA will treat the XF grade as non-punitive. This means VA views XF the same as a withdrawal from the course.
VA Vocational Rehabilitation and Employment (VR & E)
Pass/Fail Grade Options -- Students receiving VR & E must contact their counselor for guidance.