Refunds and Fee Adjustments
Adjustments to all fees and charges must be in accordance with the following provisions except as previously stated, or when required by federal law or regulation to be otherwise.
Students called to active military or National Guard service during the semester are entitled to a 100% adjustment or credit of mandatory fees. Housing and meal ticket charges may be prorated based on usage.
Maintenance Fee Refunds and Adjustments
- Refunds are 100% for courses canceled by the institution.
- Dropping a class can cause your financial aid to be lowered especially if you drop below full time. Adding and dropping a course for the same number of hours on the same day for the same term is considered a swap and there is no fee adjustment. However, if the class you add is online (D2L) or has additional fees, those fees will be charged.
- The fee adjustment for withdrawals or drops during regular terms (fall and spring) is 75% from the first day of the semester (published first day) through the fourteenth calendar day of classes and then reduced to 25% for a period of time which extends 60% of the length of the term. When the first day of the academic term falls on a Saturday, the 100% refund period is extended through the weekend until the following Monday morning (12:01 am). There is no fee adjustment after the 25% period ends. Dropping or withdrawing from classes during either the 75% or the 25% fee adjustment period will result in a fee adjustment of assessed maintenance fees based on the total credit hours of the final student enrollment. Please see Important Dates for the Fee Adjustment Calendar for the term(s).
- For summer sessions and other short terms, the 75% fee adjustment period and the 25% fee adjustment period will extend a length of time which is the same proportion of the term as the 75% and 25% periods are of the regular terms. Please see Important Dates for the Fee Adjustment Calendar for the term(s).
- All fee adjustment periods will be rounded to whole days and the date on which each fee adjustment periods end will be included in publications. In calculating the 75% period for other than the fall and spring and in calculating the 25% length of term in all cases, the number of calendar days during the term will be considered. When the calculation produces a fractional day, rounding will be up or down to the nearest whole day.
- A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.
- A 100% refund will be provided for students who enroll under an advance registration system but who drop a course or courses prior to the beginning of the first day of class.
- A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.
- When courses are included in a regular term's registration process for administrative convenience, but the course does not begin until later in the term, the 75% and/or 25% fee adjustment periods will be based on the particular courses beginning and ending dates. This provision does not apply to classes during the fall or spring terms which may meet only once per week. Those courses will follow the same refund dates as other regular courses for the term.
- The fee adjustment is calculated as the difference between (1) the per credit hour cost of originally enrolled hours and (2) the per credit hour cost of the courses at final enrollment after adjustments have been applied for all courses dropped. Adjustments are calculated at the full per credit hour rate less the fee adjustment credit at the applicable fee adjustment percentage (regardless of the original number of hours enrolled). Not all drops/withdrawals will result in a fee adjustment.
- If a balance is paid with a credit card, then any refunds owed on the account (equal to or less than what was paid) will be refunded back to the credit card used to pay balance; any funds owed above the cost originally paid will be refunded via Direct Deposit or Refund Check to the student.
Out-of-State Tuition Refunds and Fee Adjustments
The fee adjustment provision for out-of-state tuition is the same as that for maintenance fees. The 75% fee adjustment period and the 25% fee adjustment period will follow the same dates as the fee adjustment periods for maintenance fees. When 100% of maintenance fees are refunded, 100% of out-of-state tuition is also refunded. Calculation procedures are the same as those specified for maintenance fees.
Student Residence Hall/Apartment Rent and Deposit Refunds
- Refund of residence hall rent after registration will be prorated on a weekly calendar basis when the student is forced to withdraw from the residence hall: (1) because of personal medical reasons confirmed in writing by a licensed physician, or (2) at the request of the institution for other than disciplinary reasons. Full refund will be made in the case of the death of the student. Withdrawals for other reasons will be subject to the same 75% or 25% amounts and time periods as maintenance fees. No refund will be made other than under the above conditions.
- Residence hall reservations and breakage deposits will be refunded in full if: (1) the institution is notified by a specific date which it establishes, but which may not be later than 14 calendar days prior to the first official day of registration, (2) the student is prevented from entering the university because of medical reasons confirmed in writing by a licensed physician, or (3) residence hall space is not available. Full refunds will also be made in the case of the death of the student.