Program Facilitation and Coordination

Graduate Program Coordinators* (GPC) are APSU employees selected by the Chair of the department (or other APSU administrator) to serve on behalf of the Chair in matters dealing in graduate education. Depending on the Department Chair, GPCs may have the full authority of the Chair in terms of admission, permits into graduate courses, graduate assistantship hiring and discipline actions, exceptions to policies, and modifications to curricula and policies in accordance with APSU curriculum policies. The exact duties and responsibilities of the GPC is at the discretion of the Department Chair.

 

General Responsibilities:

• Graduate Academic Council member – GPCs serve as voting members of the Graduate Academic Council (GAC). The charge of the GAC is to “deliberate additions and amendments to graduate courses and curricula as well as policies/regulations/guidelines impacting graduate programs, and makes recommendations to University Curriculum Committee and/or other University officials. GAC may initiate studies that are concerned with the welfare of graduate programs.”

• Recruitment, admissions, and advising – GPCs answer prospective student questions, serve as the admissions officer for the GPC’s specific graduate program, and GPCs serve as the initial advisor post-admission. And, depending on the Chair, the GPC may have permit authority for graduate students to enroll in selected graduate courses, as well as, serve as the hiring manager for Graduate Assistantships.

• Graduate Student Progression – in some instances, when a graduate student does not have a thesis/dissertation advisor, the GPC will serve as the authenticating person for the Graduate Plan of Study and Verification of Completion for the conferral of degree or certificate.

 

*Of note, GPCs are often times faculty members and therefore, the time available for the duties and responsibilities of the GPC is dependent on the GPC’s faculty contract. For example, for most faculty, the common contract begins work in mid-August and the contract ends work by mid-May. Therefore, should a GPC be “off contract” in the summer months, the Department Chair is the responsible manager for issues impacting graduate education.

 

For the Master’s Science in Management, the GPC is directed by the Associate Dean for the College of Business.

Undergraduate Program Facilitators* (UPF) are APSU employees selected by the Chair of the department (or other APSU administrator) to assist the Chair in coordinating an undergraduate program, defined as a major (such as BBA Accounting or BA/BS English). The exact duties and responsibilities of the UPF is at the discretion of the Department Chair.

 

General Responsibilities:

• Assure the program contains essential curricular components, has appropriate content and pedagogy, and maintains discipline currency, in collaboration with other program faculty

• Assist the Chair with program-specific needs

• Serve as a point of contact for students inquiring about the program

• Serve as a point of contact to collect and submit program-specific requests to the Chair

 

Other Responsibilities May Include:

• Periodically revise program materials, handbooks, and marketing materials with the designated office

• Recruitment of students

• Admissions for selective access programs - UPFs answer prospective student questions, serve as the admissions officer for the UPF’s specific undergraduate program, and UPFs serve as the initial advisor post-admission.

• Setting the schedule of courses to be offered

• Coordinate program-level student learning outcomes assessment efforts and collaborate with other program faculty to implement assessment activities

• Serve as the primary author for curriculum proposals for the program

• Review transfer credit or consortial credit to determine if the coursework is comparable to a designated APSU credit experience and is consistent with the APSU mission.

 

*UPFs are faculty members and therefore, the time available for the duties and responsibilities of the UPF is dependent on the UPF’s faculty contract. For example, for most faculty, the common contract begins work in mid-August and the contract ends work by mid-May. Therefore, should a UPF be “off contract” in the summer months, the Department Chair is the point of contact for the program.

Certificate Program Facilitators* (CPF) are APSU employees selected by the Chair of the department (or other APSU administrator) to assist the Chair in coordinating a certificate program. The exact duties and responsibilities of the CPF is at the discretion of the Department Chair.

General Responsibilities:

• Assure the certificate program contains essential curricular components, has appropriate content and pedagogy, and maintains discipline currency, in collaboration with other program faculty

• Assist the Chair with certificate program-specific needs

• Serve as a point of contact for students inquiring about the certificate program

• Serve as a point of contact to collect and submit certificate program-specific requests to the Chair

 

Other Responsibilities May Include:

• Periodically revise certificate program materials, handbooks, and marketing materials with the designated office

• Recruitment of students

• Admissions for selective access certificate programs - CPFs answer prospective student questions, serve as the admissions officer for the CPF’s specific certificate program, and CPFs serve as the initial advisor post-admission.

• Setting the schedule of courses to be offered

• Coordinate certificate program-level student learning outcomes assessment efforts and collaborate with other certificate program faculty to implement assessment activities

• Serve as the primary author for curriculum proposals for the certificate program

• Review transfer credit or consortial credit to determine if the coursework is comparable to a designated APSU credit experience and is consistent with the APSU mission.

 

*CPFs are faculty members and therefore, the time available for the duties and responsibilities of the CPF is dependent on the CPF’s faculty contract. For example, for most faculty, the common contract begins work in mid-August and the contract ends work by mid-May. Therefore, should a CPF be “off contract” in the summer months, the Department Chair is the point of contact for the certificate program.