Study Abroad and Study Away Program Withdrawal and Cancellation 

In the event an applicant cancels his/her planned participation in an APSU Study Abroad program, the APSU Office of Study Abroad and International Exchange must be notified immediately. The level of refund for canceled program participation varies according to specific circumstances, as detailed below:

• If Austin Peay State University cancels a program for reasons associated with COVID-19, students will receive a full refund.
• Individuals who cancel before or on the application deadline will receive a full refund of any monies paid to the APSU study abroad program, minus the nonrefundable application fee.
• Individuals who cancel after the application deadline and before/on the first payment deadline will forfeit the non-refundable application fee and will also be responsible for any *unrecoverable expenses incurred by APSU on their behalf.
• Individuals who cancel after the first payment deadline will forfeit the non-refundable application fee plus $1500 of the program costs and will also be responsible for any *unrecoverable expenses incurred by APSU on their behalf.
• Individuals who cancel 30 days or less before the program’s scheduled departure will be responsible for the entire program costs, in addition to the loss of the non-refundable application fee. Exceptions to this include the points below.
• For study abroad/study away programs which are required components of fall or spring semester courses, such as spring break study abroad programs, students forfeit the entire program cost if they withdraw from the class after the semester begins.
• Students enrolled in courses for which study abroad or study away programs are a mandatory course component may not participate in the travel program if, at the scheduled travel time, they are failing the course due to lack of attendance or insufficient participation in the course or have performed so poorly in required assignments that receiving a passing grade for the semester will not be possible. In such cases, students will be involuntarily removed from the course and will forfeit the entire travel program cost.  
• Participants who withdraw from or who are involuntarily removed from a program already in progress shall remain responsible for the full cost of the program.

*In order to obtain the best possible prices, APSU must contract for goods and services such as airline tickets, housing, transportation passes, entrances, etc. far in advance of the program date. Cancellation or adjustment of these contracts will sometimes result in unrecoverable expenses.

 

Note: These standards also apply to applicants whose participation is involuntarily canceled by APSU due to the applicant’s failure to maintain their eligibility to participate in study abroad or study away programs by remaining in good academic standing and maintaining a record free of Code of Conduct violations, or failure to complete required preconditions for participation, such as holding a valid passport, completing visa requirements in a timely fashion, and confirming APSU classes.