Study Abroad Application
Before starting an application, please read all the steps below, as they will guide you through the application process.
Click here to begin an application or return to your study abroad and/or scholarship applications.
Exchange Programs: If you are interested in a long-term program (exchange for a semester or academic year) you FIRST need to make an appointment to meet with us.
Application Process
Application Steps
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Step One: Choose Your Program
Choose the program that best fits your interests.
Ensure you read the content on “Getting Started,” which is on the menu to your left. This content provides useful information to help you choose the right program.
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Step Two: Start Your Application
Once you have selected a program, you will need to begin the application process. If you have not chosen a program, you will need to wait to start an application until you have chosen a program.
To start the application, click the “Apply” button on the program page. It does not cost anything to apply until the stated application deposit deadline. You will be billed the application deposit once you are accepted to the program.
After clicking the “Apply” button, log in through the "Login with APSU Single Sign-On" and enter your OneStop login information. Follow the steps to create an account. After you create your account, you will be prompted click "Apply" again. You must read thoroughly and electronically sign all the materials to continue with the application process.
VERY IMPORTANT:
Once you complete the online application, you are not required to attend an in-person advising session (unless you are applying for an exchange), but you are welcome to schedule an appointment if you need extra support.
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Step Three: Complete Code of Conduct Check and Submit Pre-Departure Information
During this phase, the Office of Study Abroad and International Exchange will confirm your eligibility to study abroad. If you are eligible, we will accept you to the program and notify you to return to your online application. Then, you must submit your pre-departure materials before the mandatory pre-departure Study Abroad Orientation, which takes place during Study Day.
Contact the Office of Study Abroad and International Exchange at internationaled@apsu.edu at any point in the application process if you need help. We will be happy to help you!
CCSA and Exchange Applications
If you are applying for a CCSA or exchange program, you must also complete an additional application. Each organization provides these applications using the links below. You will also need to fill out an additional application if you are applying for an exchange program through one of our partner universities. Please contact our office or the program coordinator for information about this application.
Deadlines
| Term | Deadlines |
|---|---|
| APSU Spring Break programs | November 15 |
| APSU Summer Programs | Early App - December 15 Late App - February 1st |
| APSU Late Summer Programs | March 1 |
| CCSA summer and winter program deadlines | Please visit CCSA |
| ISEP program deadline | Please visit ISEP |
| Magellan Program deadlines | Please visit Magellan |
| ISA program deadlines | Please visit ISA |
| CISabroad program deadlines | Please visit CISabroad |
Additional Questions
Yes, if you have questions about completing the forms, you may contact the Office of Study Abroad and International Exchange or the study-abroad faculty program coordinator.
Study abroad programs require a non-refundable application fee at the time of application. Once your application fee is received, the program coordinator will use it to make travel arrangements on your behalf. Additionally, many programs are offered on a first-come, first-served basis, and your non-refundable application fee secures your spot in the program. If you are not certain you will be able to attend, make an appointment with the study-abroad coordinator or the Office of Study Abroad and International Exchange to discuss any barriers to participation. Also, make sure to read our cancellation policy.
Students participating in programs to countries where a visa is required should plan to pay all costs and fees associated with applying for the visa. You can find information regarding visas and other facts about countries that interest you on the Travel State Gov Website.
The Office of Study Abroad and International Exchange is NOT responsible for securing visas. You must be especially vigilant in keeping up with deadlines to have your visa ready in time for travel. You should plan to have a passport at least three months before departure.
Please be aware that it is necessary to have a passport in hand to apply for a visa.
You may have complications or incur additional costs if you apply incorrectly. If you do not have your passport and visa before the departure date, you cannot board the flight and may have to forfeit participation in the study abroad program with no refund of fees. Non-US citizens may require a visa for any APSU study abroad program and must be aware of their individual travel document needs.
Payment Process
Study Abroad program payments are divided into four categories:
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Application Deposit
This non-refundable deposit will vary depending on the study abroad program. The amount for each program will be displayed on the online brochure. This deposit will be billed to your APSU student account after acceptance to the program.
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Study Abroad Program Costs
All study abroad program fees/payments WILL be billed to your Student Account on the listed deadline dates and will vary depending on the program. You can pay directly to your student account at the Cashier’s window in Ellington or online through AP Onestop. You cannot pay the study abroad program expenses directly to the APSU faculty coordinator. This amount should NOT be paid to the study abroad program account.
Once billed, students have 30 days to pay before a hold is placed on their account. Students must have paid all fees before their departure date.
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Tuition
Tuition for study abroad courses should be paid into your student account as they are normally paid for on-campus classes. You can make payments online through OneStop or at the Cashier’s Window in Ellington. Tuition should NOT be paid into the study abroad account.
Tuition payments must be received by the deadline date established by the program and no later than the university’s mandatory drop period established for non-payment of tuition. If a student’s courses are dropped due to nonpayment or failure to confirm or validate courses, then the student may be removed from the study abroad program.
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Other Fees
If you are participating in an exchange program that requires you to pay for housing and a meal plan at APSU, this amount will be charged to your student account.
If you have any questions about tuition or program fee payments, please contact the Office of Study Abroad and International Exchange for assistance.
FAQs
If you are enrolled in an approved study abroad program AND the credits earned through the study abroad or exchange program apply toward graduation requirements in your declared program of study, you may be eligible to receive financial aid. Eligibility is contingent upon your financial aid eligibility for the full academic year. Students in a semester exchange program must register full-time (minimum of 12 credit hours). If you plan on using financial aid, you will first obtain all of the cost information from your study abroad counselor and then make an appointment with a financial aid study abroad counselor to discuss your eligibility.
In meeting with the Financial Aid study abroad counselor, it will be determined what funds are available to participate in a study abroad program. Upon review of the eligible funds, a study abroad advancement can be issued (if applicable) to pay for your program cost until your funds are available.
Deadlines to apply for a study abroad advancement:
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Summer programs: deadline is May 1
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Winter and Spring Break: deadline is December 1.
If a problem develops with your financial aid and you decide not to participate in the program or any other problem occurs, you are still responsible for repaying the amount borrowed from APSU. Therefore, you should immediately contact the financial aid representative for study abroad to discuss your options. Also, please submit the online cancellation form found under "Withdraw from a Study Abroad Program" on the menu to your left.
Study Abroad Course Registration
Courses that are offered for the study-abroad programs will be made available in the program specific information. If you do not see a course that you are interested in taking listed in the program information, you should speak directly with the faculty program coordinator to determine if this course will be offered. If you are uncertain about which coursework you should take from the options available, you should speak with your academic advisor, Study Abroad coordinator or the Study Abroad and International Exchange Office to discuss the best fit for your degree program.
Some programs require special permits to register for coursework. It is advisable to list the coursework you intend to take on your study abroad application and to speak with the faculty program coordinator to discuss the registration process before trying to register through Self-Service on OneStop. Once you have spoken with the faculty coordinator of the program, log in to APSU OneStop to register for the coursework, validate and confirm your registration.
You must be registered for APSU coursework to participate in any APSU study abroad program. Students that are not registered and confirmed at the time of departure for the program will not be allowed to participate in the program and will be responsible for any additional expenses resulting from their removal from the program.
Course Equivalency Form
If you are taking a non-APSU taught course, you will need to complete a course equivalency form with the Study Abroad Coordinator at APSU. This also applies to ALL participants in an APSU outbound exchange programs.
Exchange Student Course Confirmation Form
After registration is finalized, please complete the Exchange Student Course Confirmation Form and have your host institution's Study Abroad Coordinator sign and upload to your study abroad application. You will find the form in your study abroad application as one of the materials or on the link below.