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Academic Program Modifications

The majority of program modifications as well as the creation of new concentrations and minors do not require THEC approval prior to implementation. Degree designation changes as well as converting a concentration to a stand alone major will require THEC approval prior to implementation. (See APSU Policy 2:001 and THEC Policy A1.0).  A brief description of the two types of academic program modifications, internal approval only and Tennessee Higher Education Commission (THEC) approval needed, follows:

Academic Program Modifications (Internal Approval Only)

  • Consolidate an existing academic program
  • Consolidate existing academic programs regardless of degree designations for Performance Funding purposes only
  • Conversion of an existing ground program to a fully on-line program
  • Curriculum modifications which increase or decrease the number of hours in an existing academic program
  • Curriculum modifications in an existing academic program
  • Establish a certificate 24 credit hours of less regardless of degree level
  • Establish a new concentration or minor
  • Establish an articulation agreement between institutions
  • Extend an existing degree program to be delivered 100% at an off-campus location
  • Inactivation of an existing program or concentration
  • Name change for existing academic program
  • Name Change for existing concentration within an academic program
  • Reactivation of a program that was placed on inactivation within the past 3 years
  • Termination with or without phase-out of an existing program or concentration
  • Policy Revision: Admission/Progression/Graduation (institutional or program specific)
  • May 15 for all actions approved between January 1 and April 30
  • August 15 for all actions approved between May 1 and July 31
  • January 15 for all actions approved between August 1 and December 31

Academic Program Modifications (THEC Approval)

  • Changes to degree designations of existing academic programs
  • Elevation of an existing concentration to a standalone academic program

Please visit the At-A-Glance page located to review the forms and approval process required for this type of academic program modification. You can access this page by clicking here.

 

Estimated Timeline:

 

Process

Estimated Timeline

Obtain initial support from Department and College
Ensure Department and College leadership support the proposed program modification.

  ~Month 1

Intake
Complete the APSU Academic Program Intake Form (if applicable)

~Month 1

Prepare the Program Modification form
Provide any attachments necessary for the type of proposal being submitted. These may included but are not limited to: 

  • Implementation Timeline
  • Updated side-by-side
  • New Curriculum form for concentration or minor
  • Course descriptions

~Month 1 (if no Intake form required)

~Month 2 (if Intake form required)

Submit the Program Modification form into Curriculog for review
By submitting the Program Modification form into Curriculog, you begin the review process, outlined below. As the proposal routes through each step, edits may be made and questions asked. Minor edits will be made at each step. If large edits are required, it is asked that the originator is notified and the proposal rejected for editing.

~Month  2

APSU Approval Process

*Please note that the approval bodies do not meet during the months of June - August and January.

  1. Academic Affairs Curriculum Coordinator
  2. Senior Vice Provost and Associate Vice President of
    Academic Affairs
  3. Department Curriculum Committee
  4. Department Chair
  5. College Curriculum Committee
  6. College Dean
  7. Council for Teacher Education, if applicable
  8. Graduate Academic Council, if applicable
  9. University Curriculum Committee
  10. Provost and Senior Vice President for Academic Affairs
  11. President, if applicable
  12. APSU Board of Trustees, if applicable
  13. THEC, if applicable
  14. SACSCOC, if applicable
~Months 3-4

 

Please note: If approval by APSU Board of Trustees or THEC is required the approval time may vary due to agenda deadlines and quarterly meetings which may not coincide with the approval of your proposal.

 

 Additional Steps if THEC approval is Required

Respond
Active communication from THEC regarding questions
about the Forms is expected and immediate response
from the department is required.

                     ~Month 5-6

THEC Decisions
The Office of Academic Affairs will notify the Department
about THEC's decision. If approved Academic Affairs will
the appropriate APSU offices (ie: The Registrar,
Admissions, Financial Aid, etc.). If the change requires
further THEC response and SACSCOC approval, APSU
Academic Affairs will discuss next steps. THEC has
final approval.
~Months 6+