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Academic Unit Changes

In accordance with the THEC Policy A 1.3, proposals for new academic units, name changes of existing academic units and reorganization of academic units require completion of the Academic Units Form (Curriculog Form 3).

There are three types of Academic Unit Changes which are able to be proposed: 

 

Creating a New Unit

APSU may propose any of the below options for a new unit. Upon internal approval, proposals will be sent to THEC for final review and approval. An organization chart will be required with the submission of the Academic Units Form.

An instructional unit within a university that usually includes several academic departments and is usually administered by a dean or director. As defined here, the term "college" does not pertain to separate institutions known as colleges, such as community college or technical college.

An instructional unit encompassing a discrete branch of study or organized around common and similar academic areas and is usually administered by a department chair.

An instructional unit encompassing a discrete branch of study or organized around common and similar academic areas and is usually administered by a department chair.

Renaming an Academic Unit

Please note, renaming an existing academic unit where there is neither a significant change in an activity nor a significant change in organizational level does not require THEC approval. Upon completion of the Academic Units form, it will route through the internal approval process with final approval for the name change being granted by the University President. An organization chart will be required with the submission of the Academic Units Form.

 

Reorganizing Academic Units

The reorganization of Academic Units includes the termination of an Academic Unit. Reorganization of Academic Units requires final approval by the APSU Board of Trustees. However, if the answer is yes to one or more of the below questions, THEC approval would then be required. An organization chart will be required with the submission of the Academic Units Form.

Will there be a net increase in the number of Academic Units? 

Will the existing academic unit be placed at a higher organizational level (e.g., the upgrading of a department to a college or school)?

Will additional costs be incurred? 

Is there a significant change in the activity of the academic unit with or without a name change?

 Are you creating a new academic unit that will award credit or making a significant reorganization, such as elevating a school to a college?

 

Process and Estimated Timelines

 

Process

Estimated Timeline

Obtain Initial Support from Department and College
Ensure Department and College leadership approve the proposed name change.  

~ Month 1

 

Complete & Submit
Complete and submit the Academic Units Form (Curriculog Form 3) in Curriculog to start the approval process.

~ Month 1

APSU Approval Process
Submit the Academic Units Form (Curriculog Form 3) for review by the following APSU approving bodies in sequential order.

  1. Academic Affairs Curriculum Coordinator
  2. Department Curriculum Committee
  3. Department Chair
  4. College Curriculum Committee
  5. College Dean
  6. Academic Affairs
  7. University Curriculum Committee
  8. APSU Board of Trustees, if applicable
  9. Provost/SVP Academic Affairs
  10. President
~ Months 1-2

Decision

The Office of Academic Affairs will notify the Department of decision. If approved, Academic Affairs will notify the appropriate APSU offices (i.e., The Registrar, Admissions, Financial Aid, etc.).

~ Months 2-3

Process

Estimated Timeline

Obtain Initial Support from Department and College
Ensure Department and College leadership approve the proposed name change.  

~ Month 1

 

Complete & Submit
Complete and submit the Academic Units Form (Curriculog Form 3) in Curriculog to start the approval process.

~ Month 1

APSU Approval Process
Submit the Academic Units Form (Curriculog Form 3) for review by the following APSU approving bodies in sequential order.

  1. Academic Affairs Curriculum Coordinator
  2. Department Curriculum Committee
  3. Department Chair
  4. College Curriculum Committee
  5. College Dean
  6. Academic Affairs
  7. University Curriculum Committee
  8. APSU Board of Trustees, if applicable
  9. THEC
  10. Provost/SVP Academic Affairs
  11. President
~ Months 1-2

Submit to THEC

Academic Affairs will submit the document to THEC on behalf of the President. Academic Affairs will also serve as the liaison between THEC and the Department.

~ Months 2-3

Decision

The Office of Academic Affairs will notify the Department of decision. If approved, Academic Affairs will notify the appropriate APSU offices (i.e., The Registrar, Admissions, Financial Aid, etc.).

~ Months 2-3