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At-A-Glance: Academic Course and Program Development

There are five categories of curriculum modification and development process that have specific forms and processes. Below outlines the types and process for each of modification and development. 

 

 
Applicable Actions
  1. Establish a new course
  2. Discontinue a course
  3. Revise a course
    1. Change course number
    2. Change title of course
    3. Change course description
    4. Change course prerequisites
    5. Change course credit hours
    6. Establish an alternative delivery system for a course
Required Forms
  • New Course
    • Form 5 Graduate
    • Form 9 Undergraduate
  • Course Revise
    • Form 1 Graduate
    • Form 11 Undergraduate
  • Course Delete
    • Form 14 Graduate
    • Form 15 Undergraduate
Approval Process
  • Academic Affairs Curriculum Coordinator
  • Department Curriculum Committee
  • Department Chair
  • College Curriculum Committee
  • College Dean
  • Graduate Academic Council, if applicable
  • Council for Teacher Education, if applicable
  • Senior Vice Provost and Associate Vice President for Academic Affairs
  • University Curriculum Committee, if applicable (see policy draft)
  • Provost and Senior Vice President for Academic Affairs
 
Applicable Actions
  1. Establish a New Academic Unit
  2. Change the name of an Academic Unit
  3. Reorganize Academic Units
    1. Minor reorganization (e.g., moving a department from one college to another college)
    2. Signification reorganization (e.g., elevating a School to a College)
Required Forms
  • Academic Units Form (Curriculog Form 3)
Approval Process – Internal (with the exception of establishing a new academic unit)
  • Academic Affairs Curriculum Coordinator
  • Department Curriculum Committee
  • Department Chair
  • College Curriculum Committee
  • College Dean
  • Senior Vice Provost and Associate Vice President for Academic Affairs
  • University Curriculum Committee
  • Provost and Senior Vice President for Academic Affairs
  • APSU President
  • APSU Board of Trustees*
  • THEC**

*New Academic Units and Significant Reorganization of Academic Units require APSU Board of Trustees approval

**New Academic Units and significant reorganizations require THEC approval

 
Applicable Actions
  • Consolidate an existing academic program*
  • Consolidate existing academic programs regardless of degree designations for Performance Funding purposes only*
  • Conversion of an existing ground program to a fully on-line program*
  • Curriculum modifications which increase or decrease the number of hours in an existing academic program*
  • Curriculum Modifications in an existing academic program
  • Establish a certificate 24 credit hours or less using one or more new courses, regardless of degree level#
  • Establish a certificate 24 credit hours or less using only existing courses, regardless of degree level (repackaging of existing courses)*
  • Establish a new concentration or Minor#
  • Establish an articulation agreement between institutions*
  • Extend an existing degree program to be delivered 100% at an off-campus location*
  • Inactivation of an existing program or concentration*
  • Name change for existing academic program
  • Name change for existing concentration within an academic program
  • Reactivation of a program that was placed on inactivation within the past 3 years*
  • Termination with or without phase-out of an existing program or concentration*
  • Policy Revision: Admission/Progression/Graduation (institutional or program specific)
  • Other

*Require submission of the Intake Form to Curriculum Coordinator for review and approval prior to proceeding with the relevant proposal submission form in Curriculog.

#Requires submission of the Intake Form to Academic Affairs and approval of Provost and VP for Academic Affairs and the University Curriculum Committee prior to proceeding to completing and submitting the relevant proposal form in Curriculog.

Required Forms
  • Intake Form, if applicable based on above guidelines (Curriculog form 2)
  • Program Modification Form (Curriculog Form 6 or 10)
  • Side-by-side Comparison of current program and proposed program, if applicable
  • THEC Financial Projection Form, if applicable
  • 4 Year Plan or Graduate Degree Map, if applicable
Approval Process – Internal with THEC Notification only
  • Academic Affairs Curriculum Coordinator
  • Senior Vice Provost and Associate Vice President of Academic Affairs
  • Department Curriculum Committee
  • Department Chair
  • College Curriculum Committee
  • College Dean
  • Council for Teacher Education, if applicable
  • Graduate Academic Council, if applicable
  • University Curriculum Committee
  • Provost and Senior Vice President for Academic Affairs
  • APSU President, if applicable
  • APSU Board of Trustees, if applicable
  • THEC, if applicable
  • SACSCOC, if applicable
 
Applicable Actions
  • Changes to degree designations of existing academic programs (such as BA to BFA or adding BS to a BA degree program)#
  • Elevation of an existing concentration to a stand alone academic program#

# Requires submission of the Intake Form to Academic Affairs and approval of Provost and VP for Academic Affairs and the University Curriculum Committee prior to proceeding to completing and submitting the relevant proposal form in Curriculog.

Required Forms
  • Intake Form (Curriculog Form 2)
  • Program Modification Form (Curriculog Form 6 or 10)- Per THEC Policy A1.1
  • Side-by-side Comparison of current program and program, if applicable
  • THEC Financial Projection Form
  • 4 Year Plan or Graduate Degree Map
Approval Process
  • Academic Affairs Curriculum Coordinator
  • Senior Vice Provost and Associate Vice President of Academic Affairs
  • Department Curriculum Committee
  • Department Chair
  • College Curriculum Committee
  • College Dean
  • Council for Teacher Education, if applicable
  • Graduate Academic Council, if applicable
  • University Curriculum Committee
  • Provost and Senior Vice President for Academic Affairs
  • APSU President, if applicable
  • APSU Board of Trustees, if applicable
  • THEC, if applicable
  • SACSCOC, if applicable
Applicable Actions
  • New degree program (Major)#
  • New certificate program (in excess of 24 credit hours)#
Required Forms
  • Intake Form (Curriculog Form 2)
  • Letter of Notification (LON) (Curriculog Form 7)
  • New Academic Program Proposal (Curriculog Form 4 or 8)
  • THEC Financial Projection Form
  • 4 Year Plan or Graduate Degree Map

# Requires submission of the Intake Form to Academic Affairs and approval of Provost and VP for Academic Affairs and the University Curriculum Committee prior to proceeding to completing and submitting the relevant proposal form in Curriculog. 

Approval Process
  • Academic Affairs Curriculum Coordinator
  • Senior Vice Provost and Associate Vice President of Academic Affairs
  • Department Curriculum Committee
  • Department Chair
  • College Curriculum Committee
  • College Dean
  • Council for Teacher Education, if applicable
  • Graduate Academic Council, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • Provost and Senior Vice President for Academic Affairs
  • APSU President, if applicable
  • APSU Board of Trustees, if applicable
  • THEC, if applicable
  • SACSCOC, if applicable

For assistance completing any forms required in the curriculum development and program modification process please use the video tutorials