General Campus Timecards

This guide is for General Timecard users who are required to record their time by entering the daily total of hours worked.

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General Timecard

Accessing Your Timecard

1. Log into Govs Suite.

2. Select the Me tab.

3. Select the Time & Absence icon.

4. Select Current Time Card. Timecards are made available on the first day of the new pay period.

How to Enter Your Time

1. Select Job: Choose your job from the "Job" dropdown menu. If you hold multiple jobs, you must select the correct one to ensure proper pay and ledger accounting.

2. Select Hours Type: Click the "Hours Type" dropdown.

   • Important: The only hours type you should ever select is Worked Hours.

   • Do not select any other type, as it will negatively impact your payment.

   • Compensatory time is calculated automatically by the system; you do not need to enter "Comp Time Earned".

3. Enter Hours: Click into the "Quantity" field for the specific date you are recording. Enter your total hours worked for that day.

4. Verify Row: Ensure your hours are entered on the same row as the "Worked Hours" type.

   • Do not enter worked hours on a row designated for an absence (e.g., "Annual Leave"). Absences are requested separately and entering time on that row will cause a timecard error.

   • Holiday hours will be entered by the Payroll Team.

Reviewing and Submitting Your Timecard

1. Check Absence Status: Before submitting your timecard, you must verify that all your absence requests (leave) have been fully approved.

   • Unapproved absences appear in a gray font.

   • Approved absences appear in a black font.

2. Verify Totals: Review the daily totals at the bottom of the timecard to ensure all hours worked and leave taken are accounted for.

3. Submit: At the end of the pay period, click the Submit button located in the top-right corner.

   • If you cannot see the button, click the 3 dots icon to find it.

4. Deadline: You must ensure your timecard is Submitted (not just saved) and Approved by your supervisor by the payroll deadline to ensure your payment is processed correctly.

Additional Timecard Functions

• Add Comment: To add a note to a specific day, right-click in that day's field and select Add Comment. You can only add one comment per day.

• Check Timecard Status: You can review the approval status of your timecard by navigating to Existing Timecard. If it is not approved, contact your supervisor.

• Check Absence Status: You can review the status of leave requests by navigating to Existing Absences.