Austin Peay State University Policy

August 2026

• 3:003 Student Organizations

 

June 2026

• 1:010 Appeals and Appearances Before the Board

• 1:021 Fees, Charges, Refunds, and Fee Adjustments

• 1:025 Policy on Academic Tenure 

• 1:027 General Education Requirements and Degree Requirements

• 4:003 Access to and Use of Campus Property and Facilities by Affiliated Individuals/Entities and Freedom of Expression

• 5:029 Discipline Procedures for Employees

 

May 2026

• 2:001 Curricular Development and Modification Approval

• 2:006 Faculty Professional Development Sabbaticals

• 2:016 Adoption of Textbooks, Open Education Resources and Ancillary Course Materials

• 2:024 Reverse Transfer: Policies, Procedures, and Guidelines

• 2:025 Limitations on Enrollments

• 2:037 Use of Copyrighted Materials

• 2:044 Emeritus Faculty, Professionals, and Administrators

• 2:047 Intellectual Property and Technology Transfer

• 2:063 Policy on Academic Promotion

• 2:066 Faculty Discipline and Performance Improvement Policy

• 5:045 APSU Staff Bonus Policy

 

April 2026

• 1:011 Participation in Development of Campus Policies and Programs

• 1:020 FERPA, Confidentiality, and Privacy of Student Records

 

March 2026

• 8:005 APSU Faculty Athletics Representative (FAR) Policy

 

February 2026

• 4:002 Delegation of Authority for Approval and Execution of Contracts and Purchase Orders

• 4:018 Acceptance of Electronic Signatures
  

• 4:030 Connecting Network Extension Devices and Server Services to the Campus and Residence Networks

• 4:039 Password Management

• 4:040 Personally Identifiable Information

• 5:001 Educational Expenses for APSU Employees

• 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, Applicants and Third Parties 

December 2025

• 4:011 Cash Handling

• 4:020 Institutional Financial Performance Review

• 5:001 Educational Expenses for APSU Employees

 

November 2025

• 3:004 Student Residence Regulations and Agreements

• 4:031 Identity Theft Prevention

• 4:041 Safeguarding Nonpublic Financial Information

• 8:002 Athletic Recruiting - Official and Unofficial Visits

 

September 2025

• 4:012 Rollerblading, Skateboarding, and Coasting Devices

• 7:002 Media Inquiries and the University

 

July 2025

• 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, applicants, and Third Parties

 

June 2025

• 1:009 Policy Regarding Legislative Proposals

• 1:016 Preventing and Reporting Fraud, Waste, and/or Abuse

• 7:006 Foundation and University Endowment Management Policy

 

May 2025

• 2:006 Faculty Professional Development Sabbaticals

• 2:010 Undergraduate and Graduate Academic Retention Standards

• 2:015 Prior Learning Credit 

• 2:016 Adoption of Textbooks, Open Education Resources and Ancillary Course Materials

• 2:017 Development and Operation of Study Abroad, Study Away, and Exchange Programs

• 2:022 Posthumous Degree

• 2:026 Awarding Honorary Degrees

• 2:034 Faculty and Academic Staff Abroad Policy

• 2:040 Student Course Grade Appeal Policy

• 2:041 University Excused Absences for Students

• 2:065 Academic Approval and Signatory Authority for Academic Agreements

• 2:067 Course Continuity Policy

• 2:068 Research Integrity and Security Policy

• 3:007 Animals on Campus

• 3:008 Student Travel Policy

• 4:034 Expenditures on University-owned President Residency

• 5:018 Employment of Law Enforcement and Security Personnel

• 5:020 Leave Policies 

• 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, applicants, and Third Parties

• 7:001 Publications and Promotional Materials

 

April 2025

• 1:015 Internal Auditing

December 2024

• 1:028 Accreditation

• 1:029 Generative Artificial Intelligence at APSU

• 2:068 Research Integrity and Security Policy

 

September 2024

• 4:002 Delegation of Authority for Approval and Execution of Contracts and Purchase Orders

 

July 2024

• 5:020 Leave Policies

 

June 2024

• 1:021 Fees, Charges, Refunds, and Fee Adjustments

• 4:008 Deposit and Investment of Funds

 

May 2024

• 2:002 Research (Faculty, Staff, and/or Student) involving Human Subjects

• 2:003 Continuing Education Units

• 2:006 Faculty Professional Development Sabbaticals

• 2:007 Research Involving Animals

• 2:029 Articulation Agreements

• 2:030 Learning Support

• 2:031 Permanent, Semi-Permanent, Inter-Institutional and Off-Campus Instructional Facilities

• 2:032 Program Accreditation

• 2:046 Faculty Workload

• 2:053 Annual Faculty Evaluation Review

• 2:059 Sponsored Research Incentive Program

• 2:060 Indirect Cost and Salary Recovery

• 2:061 Time and Effort Reporting for Grant-sponsored Activities

• 2:063 Policy on Academic Promotion

 

April 2024

• 4:023 Corporate Card 

• 7:003 APSU World Wide Web Policy

 

March 2024

• 1:001 Conflict of Interest

 

January 2024

• 4:014 Purchasing

December 2023

• 4:002 Delegation of Authority for Approval of Contracts and Agreements

• 4:009 Accounts Receivable Collections

• 4:013 Contracts

• 4:015 Travel Policy

• 4:019 Disposal of Surplus Personal Property

• 7:004 Alcoholic Beverage Advertising

 

November 2023

• 4:007 Access to and Security of Facilities 

• 4:010 Business Meals and Recognition Events

 

October 2023

• 5:014 Outside Employment and Extra Compensation

• 5:020 Leave Policies

• 8:004 Athletic Eligibility 

 

September 2023

• 1:015 Internal Auditing

• 1:025 Policy on Academic Tenure

• 4:029 Acceptable Use of Information Technology Resources

• 4:042 Information Security and Data Classification Policy

 

July 2023

• 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, Applicants and Third Parties

 

May 2023

• 2:001 Curricular Development and Modification Approval

• 2:038 Undergraduate and Graduate Admissions Policy

• 2:042 Allocation and Recruitment of Faculty

• 2:059 Sponsored Research Incentive Program

• 2:060 Indirect Cost and Salary Recovery

• 2:063 Policy on Academic Promotion

• 2:064 Credit Hours

 

April 2023

• 4:022 Operation of State-Owned and Rental Automobiles

 

March 2023

• 1:001 Conflict of Interest

• 1:010 Appeals and Appearances Before the Board

 

February 2023

• 2:013 Distance Education

• 2:017 Development and Operation of Study Abroad Programs

• 2:018 Substantive Change

• 2:027 Academic Calendar and Student Registration

• 2:039 Minors on Campus

• 2:045 Definition of Faculty

• 2:048 Adjunct Compensation, and Extra Compensation for Services Rendered During Summer Sessions and Intersession Terms

• 2:053 Annual Faculty Evaluation Review

• 2:054 Employment of Student Assistants

• 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, Applicants and Third Parties

• 7:008 Foundation

December 2022

• 1:023 Compensation 

• 5:020 Leave Policies 

 

November 2022

• 4:026 Cash and Gift Card Payments

• 5:011 Position Management & Recruitment

• 5:015 Hours Worked and Additional Pay

• 5:017 Charitable Organization Campaigns and Contributions

• 5:042 Retirement

 

September 2022

• 1:024 Board of Trustees Delegation of Authority 

• 5:009 Moving Allowance 

• 5:010 Alternate Work Arrangements

 

June 2022

• 5:032 Personnel Emergency Response Procedures

 

May 2022

• 4:015 Travel Policy

• 5:011 Position Management & Recruitment

• 5:020 Leave Policies

• 5:029 Discipline Procedures for Staff Employees

• 5:036 Staff Promotions, Reclassifications, Transfers and Demotions

• 2:008 Faculty Post-Retirement Program

• 2:039 Minors on Campus

• 2:047 Intellectual Property, Patents, and Copyrights

• 2:059 Sponsored Research Incentive Program

• 2:046 Faculty Workload

• 2:009 Academic Reorganization

• 2:013 Distance Education

• 2:016 Adoption of Textbooks, Open Education Resources and Ancillary Course Materials

• 2:033 Part-Time Instructors

• 2:036 Eligibility/Commitment of Financial Aid: Enrollment and Payment of Student Fees

• 2:040 Student Course Grade Appeal Policy

• 2:043 Termination of Faculty Members for Adequate Cause

• 2:049 Chairs and Directors

• 2:053 Annual Faculty Evaluation Review

• 2:060 Indirect Cost and Salary Recovery

• 2:061 Time and Effort Reporting for Grant-sponsored Activities

• 2:063 Policy on Academic Promotion

• 2:001 Curricular Development and Modification Approval

• 2:002 Research (Faculty, Staff, and/or Student) involving Human Subjects

• 2:003 Continuing Education Units

• 2:004 Non-Credit Activities

• 2:006 Faculty Professional Development Sabbaticals

• 2:007 Research Involving Animals

• 2:014 TN eCampus Participation

• 2:015 Prior Learning Credit

• 2:018 Substantive Change

• 2:019 Misconduct in Research and Other Creative Activities

• 2:022 Posthumous Degree

• 2:024 Reverse Transfer: Policies, Procedures, and Guidelines

• 2:025 Limitations on Enrollments

• 2:026 Awarding Honorary Degrees

• 2:027 Academic Calendar and Student Registration

• 2:029 Articulation Agreements

• 2:030 Learning Support

• 2:034 Faculty and Academic Staff Abroad Policy

• 2:035 APSU Bulletin Policy

• 2:037 Use of Copyrighted Materials

• 2:038 Undergraduate and Graduate Admissions Policy

• 2:042 Allocation and Recruitment of Faculty

• 2:044 Emeritus Faculty, Professionals, and Administrators

• 2:045 Definition of Faculty

• 2:051 Faculty Appointments

• 2:052 Academic Freedom and Responsibility

• 2:054 Employment of Graduate Assistants

• 2:055 Research and Scholarly Activities

• 2:057 Grants Award and Declination Policy

• 2:058 Grants Management: Budgeting, Spending, and Responsibilities

 

April 2022

• 2:066 Faculty Discipline and Performance Improvement Policy

• 2:067 Course Continuity Policy

• 3:001 Student Rights and Freedoms

 

March 2022

• 5:031 Holidays and Days of Administrative Closing

• 5:044 Educational Assistance for Others Not Employed by the University

• 5:005 Educational Assistance for Spouses and Dependents of APSU Employees

 

February 2022

• 5:025 Financial Exigency

 

January 2022

• 4:017 Records Retention and Disposal of Records

• 5:008 Employment of Minors

• 5:028 Healthy Workplace Policy

• 5:035 Nepotism

• 7:008 Foundations

December 2021

• 0:001 Policy Administration

• 1:010 Appeals and Appearances Before the Board

• 1:026 Campus Facility Master Plan

• 4:003 Access to and Use of Campus Property and Facilities by Affiliated Individuals/Entities

• 4:004 Debt Management

• 4:035 Fixed Assets and Sensitive Minor Equipment

• 5:003 Firearms and Other Weapons

• 5:013 Performance Evaluations of Staff Employees

• 8:003 Athletic Ticket Policy and Ticket Office Procedures

 

November 2021

• 4:013 Contracts

• 4:014 Purchasing

• 4:016 Reports of Expenditures by the President

• 7:005 Alcoholic Beverage Use and Possession

• 7:012 Social Media Policy

 

September 2021

• 1:003 Duties of the President

• 1:004 Selection and Retention of the President

• 1:005 Bylaws of the Board

• 1:006 Diversity

• 1:007 Uniform Procedures for Cases Subject to the Uniform Administrative Procedures Act

• 1:008 Litigation Hold Notice

• 1:009 Policy Regarding Legislative Proposals

• 1:011 Student and Faculty Participation in Development of Campus Policies and Programs

• 1:017 Grievance and Complaint Procedures for Employees

• 1:018 Board Professional Development Policy

• 1:020 Confidentiality of Student Records

• 1:023 Compensation

 

August 2021

• 2:064 Credit Hours

• 7:010 Branding Policy

 

June 2021

• 1:027 General Education Requirements and Degree Requirements

 

April 2021

• 2:063 Policy on Academic Promotion

• 5:040 Classification of Benefits for Fees and Tuition

• 5:041 Modified Fiscal Year Contracts

• 5:042 Retirement

• 5:043 Employee Code of Conduct

• 6:002 Limited English Proficiency (LEP)

• 7:004 Alcoholic Beverage Advertising

• 7:006 Foundation and University Private Scholarship Management Policy

• 7:007 Solicitation and Acceptance of Funds or Gifts

• 7:009 Naming Rooms and Areas and Building Plaques

 

March 2021

• 1:022 Budget Principles and Control

 

February 2021

• 2:010 Undergraduate and Graduate Academic Retention Standards

• 5:039 Retirement Plans

 

January 2021

• 2:001 Curricular Development and Modification Approval

• 5:019 Employment Classification

• 5:022 Return to Work

• 5:024 Workplace Violence Prevention

• 5:027 Staff Salary Increases for Degree Attainment

December 2020

• 2:041 University Excused Absences for Students

• 4:038 Environmental, Health, and Safety Policy

• 4:039 Password Management

• 4:040 Personally Identifiable Information (PII)

• 4:041 Safeguarding Nonpublic Financial Information

 

November 2020

• 3:005 Student Academic and Classroom Misconduct

• 4:030 Connecting Network Extension Devices and Server Services to the Campus and Residence Network

• 4:031 Identity Theft Prevention

• 4:032 Stormwater Illicit Discharge Detection and Elimination Policy

• 4:036 APSU Sustainable Campus Fee

• 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, Applicants, and Third Parties

When submitting a new policy, please use the New Policy Template or email LegalAffairs_apsu@apsu.edu to request the template. The content of the policy will be at the discretion of the initiating authority, being selected in accordance with the criteria of clarity, conciseness, etc. For new policies, please use the Policy Template Structure guide to assist you with creating or revising a policy.

A monthly email is sent to the campus community notifying them of the recent policy updates. Additionally a list of recently updated and approved policies in the last several months can be found on the Recent Policy Approvals tab.

The University Policy Committee (UPC) reviews and approves all new and revised administrative policies and then submits recommendations for approval to the President and Board of Trustees (when applicable). The Provost and Senior Vice President for Academic Affairs reviews and approves all new and revised administrative policies and then submits recommendations for approval to the President and Board of Trustees (if applicable). A list of the UPC members can be found under the Policy Overview tab.

All policies undergo mandatory review every five years from the last approval date, though many are reviewed every year or every three years as needed. Changes to existing policies are to the UPC or Provost as appropriate and are ultimately approved by the President and Board of Trustees (when applicable). Please contact the Office of Legal Affairs at 221-7572 for archived versions of policies.

For any questions regarding policies, please contact the Office of Legal Affairs at LegalAffairs_apsu@apsu.edu or 221-7572 for assistance.

According to policy 0:001 Policy Administration, "Proposals for new policies and for policy changes may be made by administrators, faculty members, staff members, or students."