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Employee Travel Management

Important Update: As of July 1, 2025, all employee travel expenses must be processed through Govs Suite (My Expense).

Getting Started with Govs Suite

Note: Users can designate another individual to enter expenses on their behalf.

Student Travel Procedures

 

Standard Student Travel (No Cash Advance)

  1. Complete paper Travel Authorization form

  2. Include all supporting documentation

 

Student Travel with Cash Advance

  1. Submit paper Travel Authorization

  2. Include supporting documentation

  3. Students may receive up to 100% of their estimated out-of-pocket expenses as a cash advance, or a lesser amount as approved by the department.

  4. Submit via Govs Suite:

    • Use Procurement → Requisition Forms

    • Attach Travel Authorization

    • Include Travel Claim with documentation

 

Post-Travel Requirements

For Prepaid Expenses

  1. Complete paper Travel Claim

  2. Attach documentation

  3. Email to Travel department

For Reimbursement

  1. Submit New Vendor Request to Procurement

  2. Complete paper Travel Claim

  3. Submit through Govs Suite with all documentation

    1. Use Procurement → Requisition Forms

    2. Attach the Paper Travel Authorization

    3. Attache the Paper Travel Claim

 

Group Travel Guidelines

Guest & Candidate Travel

 

Reimbursement Process

  1. Complete paper Travel Claim

  2. Email to both contacts:

 

Travel Support Contacts

Financial Forms & Documentation

 

Administrative Forms

 

Financial Processing Forms