Faculty Recruiting & Hiring Process
Austin Peay recognizes that employees are its most valuable asset. APSU’s ability to achieve its goals is dependent on the recruitment and retention of qualified, skilled faculty. All decisions are made to ensure fairness and equity, promote diversity, and remain competitive in the market.
Request to Fill Position
The first step to filling a vacant position is the Department Chair kicking off the Request to Fill process in PeopleAdmin. During this process, the job description will be reviewed to ensure it accurately reflects the position, advertising sources are identified, and search committees are formed. It is then routed forward for all appropriate approvals. The average time for the request to recieve all approvals is 7 days. The workflow for approvals can be seen below.
Posting
Once the request to fill is approved by all parties, it will be posted on the Austin Peay website for a minimum of 30 calendar days. Human Resources will place an ad in HigherEdJobs and The Chronicle of Higher Ed. Human Resources will advertise in additional locations should the hiring department wish to do so, however the hiring departments are responsible for the cost of the advertisement.
Review Applications
Once the posting hits the review date, Human Resources will review the applications to ensure they meet the minimum posted requirements. The Office of Equity, Access, and Inclusion will then review the pool to make sure it meets diversity requirements. This process can take up to 4 business days. OEAI will then release all application materials to the hiring department/search committee for review. Applicants will not be automatically reviewed and moved to the department after the intial review date. If you would like to see additional applicants after the inital review date, please send a request to humanresources@apsu.edu.
Get Approval to Interview
Once your hiring department/search committee selects candidates for interviews, you will need to request interview approval from OEAI.
Approval to interview is completed through PeopleAdmin. Once approval is recieved the department will notify, schedule, and perform the interviews.
References should only be contacted after receiving approval to interview.
Hiring Proposal
Once interviews have been conducted and a candidate has been recommended for hire by the search committee/department, the Search Committee Chair will change the status of the candidate to Recommend for Hire in PeopleAdmin.
The Department Chair will then start the Hiring Proposal process in PeopleAdmin.
Make An Offer
Once the hiring proposal reaches Human Resources Initial Review, HR will reach out
to the Hiring Manager with a salary offer memo indicating the range and budget for
the position. The Hiring Manager will make the offer to the candidate, indicate the
accepted salary and start date on the form, and return the form to HR. Budget and
the Vice President will give final approvals, and then a contract will be sent to
the employee via DocuSign.
Notify Applicants
After receiving the signed contract, HR will mark the posting as filled which generates an automatic email to each applicant. This email is based on the status of the applicant. It is important for the Hiring Manager to tranistion candidates to the proper status after they have selected their final candidate. There are two final statuses: Not Hired, Interviewed and Not Hired, Not Interviewed.