Austin Peay’s Govs Suite System
Austin Peay’s Human Resources and Finance applications and products platform, known throughout the university as Banner Human Resources and Banner Finance, are being replaced with a new cloud-based Oracle solution being called Govs Suite. The current systems play a central role in the processing of Austin Peay’s business activities, and the university administration has already begun the implementation process for the new Enterprise Resource Planning (ERP) system. We expect the Govs Suite project to take between twelve and eighteen months to be completed.
Why are we doing this?
The current computer systems used in Finance and Human Resources utilize an intricate combination of computer software, data standards, and work processes. By updating our system to a modern cloud-based platform, Austin Peay will have the ability to use an integrated system that delivers real-time communication, data entry efficiencies, enhanced security, automated workflows, and evolving technologies. This project is possible due to a one-time $20 million allocation from the Governor and legislators.
Govs Suite is the name chosen for this new system, which supports Austin Peay’s steady effort toward improving operational excellence.
Oracle Implementation Announcement
Govs Suite First Look
Here is a first look at what Govs Suite will look like and how you will navigate in the new system.
Govs Suite First Look
Implementation of Govs Suite
Austin Peay State University is supported by Highstreet Consulting and Oracle for the implementation of the Govs Suite Project. The implementation phases are:
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Design – Discovery Sessions will be held with subject matter experts to discern design requirements.
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Configure – designing and planning test systems for deployment readiness.
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Test – system pilots, integration, user acceptance and testing, develop training resources, mock data conversions.
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Cut-Over – deliver training, go-live, and post go-live support.
Implementation Support
Austin Peay is partnering with Highstreet Consulting to implement this software.
Product Selection
Austin Peay has selected Oracle Fusion Cloud for the Govs Suite Software System.
Project Roadmap
Below is a high-level calendar timeline through 2025.
- CRP – Conference Room Pilot
- EPM – Enterprise Performance Management
- ERP – Enterprise Resource Planning/Finance
- HCM – Human Capital Management
- PP – Payroll Parallel
- UAT – User Acceptance Testing
News & Updates
ERP Go-Live is set for July 1, 2025!
HCM User Acceptance Testing (UAT) is the next phase of the Govs Suite project implementation set to begin in July/August 2025.
ERP User Acceptance Testing UAT (UAT) for Enterprise Resource Planning (ERP) was completed on June 5th, 2025. It was our last cloud-based Oracle solution test run to finalize all functional requirements and verify technical configurations. Key end-users tested Govs Suite and helped us:
- Validate systems configurations
- Identify any new functional requirements
- Convert all master and some transaction data
- Lead and run system test scripts to verify data outputs and provide feedback to improve administrative processes
HCM Conference Room Pilot 3 (CRP#3) for Human Capital Management was completed on June 5th, 2025. It was our third cloud-based Oracle solution test run to finalize all functional requirements and verify technical configurations. Key end-users tested Govs Suite and helped us:
- Validate systems configurations
- Identify any new functional requirements
- Convert all master and some transaction data
- Lead and run system test scripts to verify data outputs and provide feedback to improve administrative processes
Over the next few months, university wide training will be available for both ERP and HCM tasks. Please visit the Training Calendar for available training dates. In case you can’t make any of the available trainings, recordings will be posted as soon as available on the Training Materials webpage.
The insights from HCM CRP #3 & ERP UAT will guide our next steps as we continue to design and configure the new system. Here's the plan:
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- HCM User Acceptance Testing (UAT): July/August 2025
- ERP Go-Live July 1, 2025
- HCM Go-Live: September 21, 2025
What is the New System?
Human Capital Management Overview
Enterprise Resource Planning Overview