Parliamentarian

Eligibility

The Parliamentarian is appointed by the Senate president, in consultation with the EC, from among the full-time faculty who are not senators at the beginning of each academic year. It is an ex-officio position with a voice but no vote on the Executive Committee. 

Role:

The role of the Parliamentarian is to assist the President in conducting orderly and efficient Senate meetings. 

Responsibilities:

The primary responsibilities of the Parliamentarian include:

• providing expertise on how meetings should be conducted and interpreting parliamentary rules (Robert’s Rules of Order) and the Senate's constitution and bylaws.

• ensuring fairness through the rules of procedure so that discussions are fair, motions are handled correctly, and all members have an opportunity to participate.

• maintaining order by helping the Senate president (or presiding officer) keep meetings on time and on track, adhering to rules of decorum.

• serving as a neutral authority, offering advice to the Senate president, members of the EC, and other senators, without taking a side in any debates.

Positional University Committee Assignments:

By virtue of the role, the Senate Parliamentarian may be asked to serve on committees as needed.

Detailed Timeline

Summer

• Read and become familiar with the most current version of the:

  • Constitution of the Faculty Senate of Austin Peay State University

  • Bylaws of the Faculty Senate of Austin Peay State University

• The Faculty Senate conducts business under Robert’s Rules of Order. Read and become familiar with the most recent version of Robert’s Rules. It is helpful to have three different versions:

1. 1. Robert's Rules of Order Newly Revised Edition (RONR)

   2. Robert's Rules of Order Newly Revised in Brief

   3. A quick guide to RONR (SparkChart, QuickStudy, etc.)

• Acquire a timer and signs for notifying guests and the Faculty Senate President of time limits for remarks:

  • 2 minutes left

  • 1 minute left

  • Time

  • Motion to Extend Time

  • Thank you

Fall/Spring

• Attend each weekly meeting of the Faculty Senate Executive Committee (Thursday afternoons, starting at 1:00 pm)

• Prepare for each Faculty Senate meeting by reviewing all “Documents to Review.”

• Attend each meeting of the Faculty Senate (the fourth Thursday afternoon of the month, starting at 3:00 pm) to maintain order and efficiency. Bring the following:

  • Constitution of the Faculty Senate of Austin Peay State University

  • Bylaws of the Faculty Senate of Austin Peay State University

  • Robert's Rules of Order Newly Revised Edition (RONR)

  • Robert's Rules of Order Newly Revised in Brief

  • A quick guide to RONR (SparkChart, QuickStudy, etc.)

  • A timer

  • Signs for notifying guests and the Faculty Senate President of time limits:

    • 2 minutes left

    • 1 minute left

    • Time

    • Motion to Extend Time

    • Thank you

  • Current Roster of Faculty Senate Members

    • by Last Name

    • by Area

Review drafts of the Faculty Senate Meeting Minutes and provide feedback to the EC.