Essential employees have a responsibility to monitor official Austin Peay communications
related to an emergency, including OneStop, email and any websites set up for emergency
events/situations, as well as maintain up to date confirmation in OneStop.
Considerations for Determining Essential Employees
Considerations by colleges and departments in determining an essential employee should
Continuation of critical and essential services
Maintaining integrity of infrastructure, property or systems
Staffing or functions needed at any point during a period when offices are closed
Method of communication to employees deemed essential personnel prior to, and during,
an event requiring the service of the employee executing the functions of an essential
Response or assessment immediately following an emergency event.
Designation of Essential Employees
College and department supervisors, in consultation with the Dean or area Vice President,
are responsible for identifying essential positions using the Essential Employee Acknowledgement form, and notifying the individuals in those roles when they may be required to report
to work (despite a university closure). Essential employees should receive and acknowledge
written designation of their essential employee status from their college or department.
The written designation remains in effect until the essential employee designation
is rescinded in writing. Essential personnel will be expected to maintain their normal
work schedule, or adjusted schedules required due to unexpected closings, unless or
until otherwise notified.
Emergency Closing Assignment and Compensation
It is incumbent upon the supervisor to inform and confirm which essential personnel
are required to work during emergency closings. Notification and confirmation of the
expectation of essential personnel to report to work, or maintain on-call status,
will be executed with as much advanced notice as possible via in-person communication
Inclement Weather & Emergency Closing Pay
Essential non-exempt employees required to work during periods of inclement weather
or an emergency closing, will be paid at the premium compensatory/overtime rate set
at one and one-half times the employee’s regular rate of pay. In addition, the employee
will also be paid for their regular scheduled hours. (See Policy 5:015)
Generally, exempt staff employees will not receive premium compensatory time or pay
for emergency work outside of their typical workweek.
Reporting Questions or Violations
The following is the department, office, or individual responsible for overseeing
implementation of and assuring compliance with this process. Any individual with questions
about the process:
Office of Human Resource Phone: (931) 221-7177 Email: HumanResources@apsu.edu (to expedite a response, please include the phrase “Essential Employees” in the subject
line of any email inquiries or reports)
Failure to comply with this process could result in disciplinary action, up to and