Student Academic Success Initiative
The Student Academic Success Initiative (SASI) is a program that was started in 2008 by former President Tim Hall to encourage student engagement within the academic community and to foster faculty-student interactions outside of the classroom. Each year, between 30-40 proposals totaling approximately $60,000 are funded by SASI.
Proposals are called for during the spring semester by the Faculty Senate. Successful proposals are notified before the end of spring semester, and funds are available after July 1. All funds must be spent during the fiscal year (July 1 - June 30). A final summary of the funded project's results is due by the end of the academic year.
Frequently Asked Questions about SASI Funds & Spending
A SASI grant recipient should submit approvals for SASI projects to the dean of his/her department.
110001 40075 XXXXX 200
XXXXX represents the account code. This will change with the type of purchase. Please direct any questions about account numbers to your college dean’s administrative assistant.
If the estimated total amount of any purchase is less than $10,000, the purchase may be negotiated by the SASI grant recipient, who will work with his/her college dean’s administrative assistant to acquire any required prior approvals, place the order with the vendor, and obtain any necessary signatures for audit purposes. Prior approvals may be obtained via e-mail to the appropriate approving authority or his/her designee.
After receipt of goods, a payment authorization must be processed through Govs e-Shop for payment. Any invoices must be attached to the payment authorization.
NOTE: Austin Peay is tax exempt. We cannot pay or reimburse sales tax
Yes, a department purchasing card may be used, if available. Please contact the administrative assistant in your department. The purchases below are restricted:
- Sales tax
- Hotels and motels
- Banking services
- Guest meals
- Entertainment expenses
- Using PayPal
- Maintenance or service agreements requiring a contract
The Purchasing Office has made arrangements with Sam’s Club for the Customer Service Desk to keep the Austin Peay membership card. To take advantage of the arrangement with Sam’s Club, please follow these steps:
- The SASI grant recipient or the administrative assistant for the department should send an email to all Purchasing staff detailing the FOAP, items to be purchased, date to shop, and person to shop. The person shopping should obtain a signed letter from Purchasing authorizing purchases at Sam’s Club. NOTE: Only full-time permanent employees can shop at Sam’s Club. No student or graduate student can replace a faculty or staff member for making purchases!
- Complete instructions of all steps will be on the back of the letter.
- The purchaser will receive a receipt, which must be submitted to Accounts Payable through a payment authorization in Govs e-Shop. All Sam’s Club receipts have to be submitted and approved within three (3) business days of the purchase. Failure to follow this procedure will result in a strike against your department. If a department receives three (3) strikes within a fiscal year, then the department’s access to Sam’s Club will be suspended for the rest of the fiscal year.
Yes, please see the details below:
- Prizes and awards are typically gift cards or other tangible personal property bestowed on University students in recognition of outstanding achievement in academic performance or other performance-related activities (such as door prizes or research participation, etc.).
- Gifts, prizes, and awards are considered taxable income per the IRS and must be reported as income to any recipient. This includes, but is not limited to, gift certificates, gift cards, and other non-cash items.
- The SASI grant recipient or departmental administrative assistant should identify the recipients of these gifts, include their student numbers, and indicate the amount given as a gift to each individual (or the equivalent fair market value of each gift, if items other than gift cards are given). Use the “Record of Gifts, Prizes, and Awards for Items Valued at $5.00 or More” form.
An honorarium may be paid when the amount is $500 or less and the speaker is not an employee of any state agency or state university / community college / technical center. Please contact Rosemary Knickerbocker directly at 7698 for issues regarding personal services agreements.
If the event is being held in the UC Ballroom or the Iris Room, the catering must be provided by Chartwells. To discuss menus and pricing, contact Catering Services at 7016.
For snacks and drinks that do not require catering:
- Pepsi Bottling Group has an exclusive contract on the Austin Peay campus. Only Pepsi products can be purchased with university funds. If purchasing food from a vendor that includes drinks with the meal, be sure that the drinks are Pepsi products. At the end of this document is a complete list of Pepsi’s Flavor / Package Lineup.
- Food and drink items for an official university event may be purchased by payment authorization in Govs e-Shop.
- Judy Blain (email@example.com)
- Lois Culwell (firstname.lastname@example.org)
- Suzanne Desrochers (email@example.com)
- Marilyn Griffy (firstname.lastname@example.org)
INSTRUCTIONS: Complete the proposal form and save an electronic copy with the title as your last name. Submit proposals electronically via email to Vikkie MaCarthy, SASI Chair, at email@example.com. The deadline for submissions is Friday, April 6, 2018, by 4:30 p.m. We realize that your attendance numbers will be approximate.
Current Call for Proposals (2018-2019)
- 2018-2019 SASI Proposal Form (Deadline is April 6, 2018)
NOTE: If funded, you are required to submit a brief (3-5 sentences, 50-250 words, 1/2 page) report which includes the following information by April 7, 2019 to Vikkie McCarthy, SASI Chair, at firstname.lastname@example.org.
Final Reporting Information for Completed SASI Projects
- 2017-2018 Final Report Form (Due One Year from the Application Deadline.)
Recently Funded Proposals