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Your Travel to the U.S.

Visa regulations state that you cannot enter the United States earlier than 30 days prior to the program start date listed on your I-20 form. Additional details are found at the U.S. Immigration and Customs Enforcement(ICE) site.

F-1 students should plan to arrive in Clarksville 7-10 days before classes begin. This allows time to become acquainted with the Clarksville area, adjust to the time change, take care of any last minute details and attend any required testing or orientations. (See Important Dates.)

Those living in campus housing should plan to arrive on the day of early check-in or plan to stay in hotel at own cost until able to check in. (Please contact the ESL Institute for the early check-in date before making travel plans.) 

Important Campus Telephone Numbers and Links

ESL Institute (ESL Coordinator/DSO)(931)
University Police, 24-hour dispatch(931)
Health Services(931)
Office of International Education(931)

*To reach ESL Coordinator/DSO or other campus contact after business hours, please call APSU Public Safety/Campus Police. Business hours are typically Monday-Friday 8 a.m.-4:30 p.m. CST

Next Steps:

1. Housing Arrangements: Although many students live off campus with friends or relatives, limited campus housing is available to ESL students. A separate online housing application, along with a room reservation deposit of $100, is required after acceptance into the ESL Institute. Interested students should contact the ESL Institute for information on applying for campus housing.

2. Make travel arrangements from your home to Nashville International Airport (BNA), the closest airport to Clarksville, Tennessee.

3. Make travel arrangements from Nashville International Airport in Nashville, Tennessee to Clarksville. The average travel time from the airport to APSU is 60 minutes. Some options include:

a. Shuttle to hotel or campus: approximate cost $75-$100 (see company website for detailed cost based on arrival time and end/drop-off place)

b. Taxi: approximate cost $140—see link below

c. Friend, family/relative or other personal arrangements

d. Request APSU Pickup: Please try to book your arrival time between the hours of 9 a.m.-7 p.m. Request this option at least three weeks in advance of your arrival date.

Shuttle and taxi company listings:

4. Complete Travel and Arrival Form and send to the ESL Institute with your travel itinerary (online, by email or fax). If you experience a delay at Customs and Immigration, this information will help us to support you through the entry process.

Before you leave your country, be sure you have:

    • Passport with F-1 student visa
    • I-20 form
    • Acceptance letter
    • Financial sufficiency documents
    • Immunization records
    • Housing arrangements finalized (with address and phone number)
    • Confirmed travel arrangements including transportation from the airport
    • Money to cover expenses (cash, traveler’s checks, credit card, etc.) 

                Hand carry all of your important documents - including your passport, I-20, visa, financial resources and contact information for the ESL Institute at APSU and, if applicable, for your U.S. sponsor or guardianThese must be readily available for immigration officials at your port of entry.

                 Additional details are found at the U.S. Immigration and Customs Enforcement (ICE) website.

                Arrival in the U.S.

                When you arrive at your point of entry and pass through Customs and Border Protection (CBP), you will receive a stamp in your passport.  Check that your information is correct: date of admission, class of admission (F-1) and admitted until date (D/S). If it is not correct, notify the ESL Institute as soon as you arrive on campus.

                Your electronic arrival/departure record (I-94) can be found at

                • If for some reason, the CBP inspector cannot verify your information or you do not have all your required documents, you may go through secondary inspection. This allows inspectors more time to research and verify your information without delaying other passengers.

                It is very important that you have contact information for the ESL Institute. (After business hours, contact APSU Public Safety/Campus Police.)

                • You may be issued a Form 515A, which will allow you temporary admission for 30 days in order to submit necessary documentation. If you receive this form, you will need to contact the ESL Institute immediately.

                Contact the ESL Institute

                We want to know you have arrived safely!  Please call or email the ESL Institute. You also need to sign-up for a registration session where you will completed registration and we can also answer any other questions you may have.


                For more information, visit:

                • Getting to the United States
                • Forms for International Students
                • Traveling (Secondary Inspection, Form 515A)

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