Payroll Services

• Overload and Adjunct Pay Schedule

• Monthly Payroll Leave Schedule 

• Bi-Weekly Payroll Schedule

• Holidays

• Absence Form - Faculty 

• Approver/Proxy Q&A

• Monthly Payroll - Leave Reporting Q&A

• Approving Timesheets

• Overtime or Comp Time approval Form

• Timekeeping Location List

• TimeClock Plus Employee Instructions (UREC, Public Safety, and Physical Plant only)

• TimeClock Plus Approver Instructions (UREC, Public Safety, and Physical Plant only)

• Web Time Entry Instructions

• Direct Deposit Instructions 

• Direct Deposit Requirement 

• Focus Card (Issued by the Payroll Dept, contact for further information)

All payroll forms may be electronically signed but must be emailed from your APSU email address except for the direct deposit authorization, the original form must be sent to Payroll. 

Forms must be downloaded and opened in ADOBE to be fillable. Email forms to payroll@apsu.edu.

• Absence Form - Faculty

• Advancement Giving-  completed on one-stop. (instructions)

• Direct Deposit Setup - completed on one-stop (Instructions)

• Fitness Center Fees Payroll Deduction Authorization

• HR Forms (extra comps, address changes, I-9 etc.)

• Job Related Tuition Waiver (due by November 1st)

• Parking Deduction - completed via one-stop (Instructions)

• Parking Deduction Cancellation (Instructions)

• Taxable Fringe Gift Prize Form

• W2 and 1095 Electronic Consent Instructions

• Reprint Request for W2 or Pay Statement 

• W-4 Form   Click here for instructions W-4 Forms are filled out in Employee Self Service.  All new hires are processed with a Default Single with 0 Exemptions unless a new form is filled out in Self-Service.  

• Awards, Prizes, and Gifts Tax Form

• FICA Exemptions

• Graduate Assistant Federal Taxes

• Out-of-State Taxes

• Tuition Reduction Taxation

• Tuition Tax Flow Chart

• W2 Information

• Reprint Request for W2 or Pay Statement

• W-4 Form   Click here for instructions W-4 Forms are filled out in Employee Self Service.  All new hires are processed with a Default of Single unless a new form is filled out in Self-Service.  

• IRS Tax Withholding Estimator (For use with the W-4 Form)

• IRS Publication 15 Circular E Employer's Tax Guide

• IRS Publication 15A Employer's Supplemental Tax Guide

• Other IRS Publications and Notices

• APSU Policies

• Garnishments
• How to obtain Payroll & Leave information

Bi-weekly

• Submission – Monday 11:59PM after end-of-pay period
• Approval – Wednesday 9am after end-of-pay period
• Voluntary Deduction changes other than benefits - Wednesday 9am after end-of-pay period
• Pay Documents from HR - Wednesday 9am after end-of-pay period
• Benefit changes from HR - Wednesday 9am after end-of-pay period

Monthly

• Leave Report Submission – 15^th 11:59pm
• Leave Report Approval -  17^th 9am
• Voluntary Deduction changes other than benefits - 17^th 9am
• Pay Documents Submitted to HR 10^th   Submission from HR to Payroll– 17^th 9am
• Benefit Paperwork submitted to HR/Benefits – 10^th  Submission from HR/Benefits to Payroll – 17^th 9am