Purpose and Definition of the Staff Senate
- The Staff Senate is an advisory body to the President of the University. The President may refer matters to the Senate and expect a response from that body. The Staff Senate is established as the official means by which support staff may be actively involved in and contribute to the governance of the institution. It shall investigate, consider, and act upon any matter its members think appropriate or relevant to concerns and interests of support staff. It shall report fully to the staff, and to other elements of the University when appropriate, on all deliberations and actions of the Staff Senate
- For purposes of this document, the University support staff shall consist of all regular full-time and all regular part-time employees who do not representation on another University governance body; e.g., President's Cabinet, Dean's Senate, Faculty Senate.
- The Staff Senate shall be empowered to organize itself, establish its own bylaws, and discipline its own members, except as restricted by this Constitution
Composition of the Staff Senate
Section 1. Elected Members
- Eligibility. Any member of the support staff as defined in Article I, Section 2 shall be eligible for election to membership in the Staff Senate.
- Term of Office. The term of office for an elected member shall be three (3) years, except that a member shall be able to succeed himself/herself no more than one term until he/she has been out of the office for one (1) year.
- Nominations. Nominations shall be made in accordance with the Bylaws (Article IV, Section 2).
- Election. Regular elections shall be held in June of each year with the term commencing August 1 and ending July 31.
- Voting Privilege. Representatives have equal voting rights. The President of the Staff Senate does not ordinarily exercise voting privileges except to break a voting tie.
Section 2. Representation
- Representation in the Staff Senate shall be based on a ratio of one representative and one alternate per 20 employees, or major fraction thereof, as identified in each of the areas below:
- Academic Affairs (Academic Affairs Office, all academic departments in the College of Arts & Letters, School of Education, College of Business, College of Graduate Studies, College of Science & Mathematics, and the College of Professional Programs & Social Sciences);
- Admissions/Registrar's Office/Student Financial Aid;
- Finance & Administration (Finance & Administration Office, Auxiliaries, Post Office, Budgets, Business Services, Accounting Services, Information Technology, Purchasing, Public Safety, Telecommunications);
- Library/Enrichment Programs (Library, Media Services, Enrichment Programs, Center for Field Biology, Center for Creative Arts, African American Cultural Center);
- Physical Plant
- Student Affairs (Student Affairs Office, Student Life, Housing/Residence Life, Intramurals, Student Development/Learning Center, Career Services, Student Health Services, Child Learning Center, Disability Services, Counseling);
- Technology/Solution Center/Outreach Programs (School of Technology & Public Management, Engineering Technology, Extended Education and Distance Learning, Educational Opportunity Center, High School Upward Bound, Veteran's Upward Bound, Student Support Services, Tri-County Upward Bound, Grants & Sponsored Programs, Institutional Planning);
- University Advancement/Athletics/ Human Resources (University Advancement, Public Relations/Publications, Athletics, Human Resources, President's Office, Affirmative Action, Internal Audit).
- Reapportionment shall take place in June of each year, except that no representative shall be required to abandon his/her seat before the term has expired.
Section 3. Officers of the Staff Senate
The Officers of the Staff Senate shall be elected from the members of the Senate by a quorum of votes cast by the members at the first regular meeting in August. Any officer may be removed from office by a vote of “no confidence” by unanimous secret ballot cast by the members whereupon a new officer must immediately be chosen to complete that term of office.
The Officers of the Staff Senate shall be
o To propose agenda items for Staff Senate meetings;
o To conduct the elections of the Staff Senate;
o To advise the President of the Staff Senate;
o To act on behalf of the Staff Senate when needed between regular meetings and to report such actions to the Staff Senate at the next scheduled meeting;
o Other such duties as are needed to conduct the business of the Staff Senate.
Meetings of the Staff Senate
Meetings of the Staff Senate shall be scheduled in accordance with the Bylaws.
Amendments to the Staff Senate Constitution shall be made under the following provisions, executed in sequence:
- Initiation of amendments shall be made by the support staff upon petition of twenty (20) percent of the support staff; or by the Executive Committee; or by the Staff Senate.
- Amendments shall be submitted to the Staff Senate at a regular meeting.
- Action on proposed amendments shall be delayed until at least the regular meeting of the Staff Senate, whereupon a quorum of the voting members must approve the amendment.
Ratification of the Constitution
The Staff Senate Constitution shall become effective upon a vote of approval by a plurality of the members of the Staff Senate.
Proposed: February 1988
Adopted: April 1988
Amended: June 1991
Amended: October 1998
Amended: October 1999
Amended: June 2000
Amended: June 2001
Amended: September 2002
Amended: February 2004
Amended: November 2010
Amended: June 2015
The Staff Senate shall be empowered to organize itself, establish its own bylaws, and discipline its own members, except as restricted by this Constitution.