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4:016 Reports of Expenditures by the President

 

Austin Peay State
University
Reports of Expenditures by the President


POLICIES
Issued:  November 17, 2017

Responsible Official:  Vice President for Finance and Administration

Responsible Office:  Business Office
 

 


Policy Statement


It is the policy of Austin Peay State University that a report of the President’s expenditures be completed.


Purpose


To comply with T.C.A. § 49-14-104, which requires a policy establishing at least annual reporting of discretionary expenditures made by, at the direction of, or for the benefit of the President.  To comply with T.C.A. § 49-7-3001, which requires an annual internal financial audits of the office of the president.


Definitions


Discretionary Expenditures

T.C.A. § 49-14-104 states that “it is the legislative intent that the policy require the report of discretionary expenditures, which shall include, but not be limited to, those made from unrestricted gifts, foundation funds, athletic funds, sponsorship fees, licenses and royalty funds and other such funds that would not be included in the operating budget for the president's office.”


Procedures



Annual Report of
Expenditures
  1. The president shall provide an annual report of the expenditures made by, at the direction of, or for the benefit of the president.
  2. The report will include expenditures from any source of funds, including but not limited to, University funds, foundation funds, unrestricted gifts, athletic funds, sponsorship fees, licensing revenue, royalty funds and any third-parties.
  3. The report will be submitted following the end of each fiscal year to the APSU Office of Internal Audit.

Administrative Review
of Expenditures
  1. The APSU Office of Internal Audit will review the report and provide a comprehensive report of the expenditures to the APSU Audit Committee.

Audits of Expenditures
  1. The APSU Office of Internal Audit will perform an internal financial audit of the report.
  2. The results of the internal financial audit performed will be presented to the APSU Audit Committee for review and made available to others as needed.
  3. The results of the internal financial audits performed will be provided to the Comptroller of the Treasury

Revision Dates


APSU Policy 4:016 - Rev.: November 17, 2017
APSU Policy 4:016 – Issued: March 8, 2017


Subject Areas:

Academic Finance General Human
Resources 
Information
Technology 
Student
Affairs 
  X        

 


Approved


President: signature on file