2:053 Annual Faculty Evaluation Review
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2:053 Annual Faculty Evaluation Review


Austin Peay State
Annual Faculty Evaluation Review

Issued:  January 4, 2017

Responsible Official:  Provost and Vice President for Academic Affairs

Responsible Office:  Office of Academic Affairs


Policy Statement

All full-time faculty including, but not limited to, tenure-track, tenured, temporary, non-tenure-track, and clinical-track faculty shall be subject to an annual faculty evaluation and development review.


Annual faculty evaluation reviews shall be conducted for the following reasons:

Definitions of performance-based salary increases and merit salary increases are provided below.



The Faculty Evaluation Review review shall adhere to the following processes.

  • The Faculty Evaluation Review form will be used for annual evaluation of all full-time faculty and published on the Academic Affairs and Human Resources websites.
  • Should the need arise for the Faculty Evaluation Review form to be revised or replaced, the changes will be accomplished with input from the Faculty Senate and approved by the Provost. 

  • The Annual Faculty Evaluation Review will officially commence in the Spring Semester of 2018. All full-time faculty shall be required to participate. Tenure-track faculty may provide a self-evaluation to the chair 10 business days prior to the chair’s report date as outlined in the Calendar for Faculty Personnel Evaluations. 

Process of Review
  • A review of each full-time faculty member shall be conducted on an annual basis in accordance with a timetable outlined as part of the Calendar for Faculty Personnel Actions
  • The relevant performance period for each review shall be the period of employment during the previous calendar year.
  • Each faculty member shall provide an electronic updated vita to the chair along with a listing of accomplishments in Areas 1, 2, and 3. Other documentation and supporting materials may need to be provided as determined by the chair via advance consultation with the faculty member.
  • Tenure-track faculty may provide the same one-page narrative summary page which constitutes one of the required elements within the e-dossier.
  • The faculty member may complete the Faculty Evaluation Review form as a self-evaluation and bring a copy of the completed self-evaluation to the review session with the department chair.
  • The department chair shall complete a Faculty Evaluation Review form for each full-time faculty member in their department.
  • The department chair will conduct a one-on-one session with each faculty member to discuss the Faculty Evaluation Review form completed by the Chair. The completed Faculty Evaluation Review form will be sent to Human Resources with copies to the appropriate College dean, department chair, and the faculty member.
  • Deans shall evaluate chairs.
  • Faculty who have been assigned administrative duties outside their department shall have two review forms: (1) review completed by the individual to whom the faculty does a direct report. (2) review completed by the department chair.

Focus of Review
  • Each review will include a quantitative/numerical component and a qualitative/narrative component.
  • The quantitative/numerical component will consist of ratings of faculty by the chair on performance in areas pertinent to their faculty appointment.  Chairs shall use whole numbers when assigning the performance value.
  • An overall composite rating (OCR) will be derived for each member using a method for weighting the performance by distribution of effort. A faculty member’s overall composite score will determine her/his eligibility for appropriate salary increases or bonuses consistent with the current compensation plan.
  • The qualitative/narrative component will consist of written comments that reflect faculty performance and future aspirations on each of the relevant performance area responsibilities. 

Process of Appeal
  • A faculty member may appeal the review of the chair on the following grounds:
    • Errors and misrepresentation in how the performance of the faculty member has been characterized by the chair in the qualitative/narrative portion of the review.
    • Inappropriate weighting of performance dimensions or incorrect calculation of overall composite score.
    • The faculty member will prepare a written, narrative appeal addressing the applicability of the relevant grounds for appeal and submit it to his/her dean.
    • The dean will review the appeal to determine if it has merit and, if necessary, work with the department chair to make appropriate adjustments in the review.
    • If the faculty member under review wishes to contest the decanal decision, the faculty member may appeal to the Provost. The Provost decision is final. 

Improvement Plan
  • Tenured faculty who fail to receive a satisfactory Faculty Evaluation Review will be asked to participate in the creation of an improvement plan.
  • A composite score less than 2 shall initiate a post tenure improvement plan.
  • The plan will consist of the following elements:
    • One or more performance improvement areas agreed upon with the department chair.
    • Criteria and performance standards identified for each area.
    • Strategies/initiatives to be undertaken in pursuit of improvement to include, but not be limited to, participation in University-sponsored professional development opportunities.
  • At the next Faculty Evaluation Review session with the chair, the faculty member will report on his/her progress outlined in the post tenure improvement plan.

  • Performance-based Salary Increase or Bonus: A salary increase or one-time bonus awarded to full-time faculty who meet minimally acceptable performance expectations.
  • Performance  – a collection of activities/tasks that form a coherent unit of work, e.g., academic assignment (teaching), scholarly and creative activity (research), and professional contributions and activities (service) pertinent to the faculty appointment. 

Evaluation of
the Policy
  • The Provost, in collaboration with Faculty Senate, shall annually evaluate this policy in the context of the institution’s mission and goals, and evaluate the effectiveness of policy implementation, in order to continuously improve related procedures. 

Revision Dates

 APSU Policy 2:053 – Issued: January 4, 2017

Subject Areas:

Academic Finance General Human
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President: signature on file