2:040 Student Course Grade Appeal Policy
|Austin Peay State
|Student Course Grade Appeal Policy
||March 8, 2017
||Provost and Vice President for Academic Affairs
||Office of Academic Affairs
It is the policy of Austin Peay State University to allow for students to appeal their
course grade or method of evaluation.
The purpose of the University’s Student Course Grade Appeal policy is to hear students’
grievances about the assignment of course grade(s) or the method(s) of evaluation.
The decisions and deliberations of chairs, deans, and committees within this process
shall be governed by the following overriding principle: Unless it can be clearly
shown that the faculty member has assigned a grade to the student in an arbitrary
manner, or unless it can be clearly shown that the grade assignment was capricious
or prejudicial in some way, then the faculty member's grade assigned to the student
- Steps to Filing a Formal Course Grade Appeal
- Procedures for the Student Academic Grievance Committee
-APSU Policy 6:004
Students may appeal final course grades entered in the fall semester no later than
30 calendar days after the start of the Spring semester. Students may appeal final
course grades entered in the Spring, Maymester, and Summer semesters no later than
30 calendar days after the start of the Fall semester. If the deadline date falls
on a weekend or holiday, then the deadline shall be the next business day. The formal,
written appeal to the department chair/director must be filed by the 30-day deadline
[Step 3]. The informal discussions with the instructor and chair/director [Steps 1
and 2] must be completed before Step 3.
For purposes of this policy, courses held in Fort Campbell Spring I and Spring II
are considered Spring semester courses, Summer III courses are considered Summer semester
courses, and Fall I and Fall II courses are considered Fall semester courses.
This policy shall not be used where the issue involves academic probation or suspension,
readmission applications, harassment, disability issues, or discrimination. Please
refer to the following APSU policy:
Steps to Filing a
Formal Course Grade
- A student who has an academic grievance concerning the final course grade or a faculty
member’s method(s) of evaluation must first seek informal resolution of the academic
issue by discussing the matter with the faculty member.
- If the difference cannot be satisfactorily resolved between the student and the faculty
member, the student may seek informal resolution by discussing the issue with the
faculty member’s department chair/director.
- If the student then chooses to file a formal course grade appeal, the student shall provide a written appeal to the department chair/director.
The formal appeal must: (1) state all of the facts involved in the issue; (2) indicate specifically the reasons
for the grievance; (3) identify clearly the student’s proposed solution to the issue;
and (4) include material that can be used to support the appeal. The department chair
shall provide a written response within 5 business days of receiving the formal appeal.
- If the grievance is not satisfactorily resolved with the department chair/director,
the student may submit a written appeal to the dean of the college in which the academic
department is located. If the appeal involves a graduate course, the college dean
may consult with the dean of graduate studies. The college dean will provide a response
within 5 business days of receiving the formal appeal. If the dean determines that
there is no merit to the student’s appeal, then there is no further recourse for the
student. If the dean determines there is merit to the student’s appeal, the dean will
inform the student within 5 business days that the appeal will be forwarded to the
Student Academic Grievance Committee.
- Within the spring or fall term in which the appeal has been filed, the Student Academic
Grievance Committee will conduct a hearing during which all sides of the grievance
will be discussed. Within 30 calendar days of the student’s written appeal to the
dean, the Committee will provide a majority report (to include a recommendation and
rationale) concerning the student’s appeal to the dean. The dean will notify the student
in writing of the final decision of the student’s appeal. At this point, there is
no further recourse for the student.
the Student Academic
|Membership: 5 faculty members, 2 students in good standing, and 1 non-voting ex officio
(Associate Vice President for Student Affairs or his/her designee)
- The student files the written appeal with the dean.
- The dean forwards a copy of the appeal to the chair of the Student Academic Grievance
- The Student Academic Grievance Committee chair provides the faculty member with a
copy of the appeal.
- The faculty member provides the Student Academic Grievance Committee chair with a
- The Student Academic Grievance Committee chair provides the student with a copy of
the faculty member’s response.
- The Student Academic Grievance Committee is given copies of both the appeal and the
- The Student Academic Grievance Committee meets to consider the appeal.
- The student may personally present his/her grievance to the Student Academic Grievance
Committee. The faculty member has the option of responding in person to the committee.
- After deliberation, the Student Academic Grievance Committee submits a majority report,
which includes the rationale for the decision, to the dean. A minority report may
also be submitted. The dean will notify the student in writing of the final decision
of the appeal.
- The Student Academic Grievance Committee Chair shall send copies of the majority report
to the faculty member, the department chair, the dean of the college, and the members
of the committee.
- The records of the appeals procedures and student correspondence shall be housed in
the office of the dean.
APSU Policy 2:040 (previously 3:033) – Rev.: March 8, 2017
APSU Policy 2:040 – Rev.: November 13, 2009
APSU Policy 2:040– Issued: June 1, 2006
President: signature on file