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Travel

  • F-1 visa international students must have a valid signature in the Travel Endorsement section on page 2 of your I-20 form by a university DSO before traveling outside of the United States.
      • The signature date on your I-20 is valid for only one year of travel; check to make sure the signature is and will be valid upon return. It is recommended that there is at least 30 days between your anticipated re-entry and expiration of travel signature in case of any changes while out of the country.
      • Please contact the F-1 International Student Advisor to make an appointment to get a travel signature. It is recommended that you make the appointment at least 1 week before your expected departure date (from Clarksville) to ensure you can get an appointment in time.
  • You must make sure that your passport is valid up to six months after your re-entry date. 
  • Before leaving you must check to make sure that your student visa will still be valid upon re-entry into the U.S. If not, you will need to apply for a new visa prior to your return to the U.S. 
      • As long as your I-20 record in SEVIS is current and in good status, you do not need a valid visa to remain in the United States. A valid F-1 visa is only required for international travel to re-enter the United States.
      • If you need to renew your visa in order to re-enter the United States, you must apply in person to a U.S. embassy or consulate abroad.
      • Applicants are normally required to submit the following documentation: valid passport, current passport-size photographs, valid Form I-20 (3 pages), proof of financial support (bank statements and/or scholarship, or financial aid letter) and proof of enrollment (certificate of enrollment or transcript).
      • Certain students may be eligible to waive the visa interview process when renewing a visa. See the consulate or embassy website where you will be applying to see if you will be eligible.
  • These items should be in your carry-on bags (NOT in your checked luggage) when leaving and re-entering the U.S.
      • your I-20 form (with travel signature)
      • passport
      • visa
      • financial support documentation
      • emergency contact information for the APSU SEVIS PDSO/DSO and APSU Public Safety in case of after business hours emergency
      • other proof of student identification including transcripts, student I.D., current/next semester class schedule/registration
      • If you are on are OPT, you may also need proof of employment (job offer letter with start/end dates) and your EAD card.

 

2020-2021 SERS Conference and Travel Stipend Application

  • Students may apply for a one-time stipend of up to $500 to help alleviate costs associated with Conference Registration Fees, Materials, Travel costs, etc. 
  • You should complete the SERS Stipend Request Form then submit it directly to the DSO
  • Please allow up to 3 weeks to receive funds once your application has been submitted.  
  • Stipends are available on a first come first serve basis as long as grant funding is available. 
  • Please note as of January 25, 2021 the travel ban for students, staff, and faculty has not been lifted by the university, meaning no stipends can be used toward travel expenses at this time.  However, the Stipend can still be applied to virtual conference registration fees
  • Should the travel ban be lifted, if accepted, students will be required to fill out a "Travel Authorization" form, which can be found on the Accounting Services page (https://www.apsu.edu/accounting-services/) > Forms > Travel Forms > Travel Authorization.
  • 2021-2022 Funds availability have not officially been announced