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Honors and PELP Student Advisory Council (HPC)

Honors and PELP Student Advisory Council logo

Current Members:

Executive Board:

Olivia Hershey -  Co-Chair

Rebekah White - Co-Chair

Jaci Mays  - Vice Chair

Logan Young - Secretary

Zaid Malik - Treasurer  

Senior HPC Representative 

Jacob Knight 

Junior HPC Representatives:

Jensen Schmidt 

Mackenzie Carr

Sophomore HPC Representatives:

Allison Harris

Jessica White

Freshman HPC Representatives:

Kaylee Grigg

Gabriel Rodriguez 

 

HPC Committees:

The HPC is comprised of different committees to help run various events and aspects of Honors and PELP. Below are the current committees. 

Breakdown of Responsibilities: 

Honors and PELP Student Advisory Council

(HPC)

Executive Officer and Committee Leader Responsibilities

 

Executive Officers

 

Chair:

The Chair or Co-Chairs’ responsibility is to create and disperse a weekly agenda and facilitate weekly HPC meetings. We act as a resource for the Director and Administrative Assistant, other HPC members, and Honors and PELP students to come to with recommendations for Honors/PELP related events, Honors Commons improvements, and general insight.  It is expected that the Chairs/Co-Chairs make every attempt to attend HPC events, assist other members when needed, meet with the Director and Administrative Assistant, and commit at least one hour per week to the creation of agendas and the preparation of meetings.

 

Vice Chair:

The Vice Chair’s role is to assist the Chair by facilitating meetings when the Chair is unable to and be the timekeeper at meetings. The Vice Chair also facilitates elections in the Spring and Fall semesters. Facilitating elections requires updating the application when needed, creating and following a schedule/timeline for elections, and creating advertising flyers. The Vice Chair is expected to commit at least one hour per week, with an increased time commitment during elections.

 

Secretary:

The Secretary takes minutes of what is said during every meeting and posts them regularly to be accessible to all HPC members. The Secretary must also facilitate revisions to the constitution at the beginning of every semester, as well as keep an updated version of the constitution readily available to all HPC members. The Secretary is expected to commit one to two hours per week, with an increased time commitment during the beginning of the semester.

 

 

Treasurer:

The Treasurer works with committees and individual HPC representatives to help plan out the scale of future events. Working with the Honors and PELP Director and Administrative Assistant is essential for the Treasurer to assess HPC's budget each semester and help approve individual event budgets. The Treasurer must also record all HPC spending and report it to the executive committee on a regular basis. In the event that the Vice Chair and Secretary and no longer able to serve, the Treasure must take over as the new acting chair of the committee.

 

Committees

 

REAL Talk

The responsibility for the Head/Co-Heads for the REAL Talk committee is to plan and facilitate REAL Talks (Raising Engagement and Awareness for Life Talks). These events are held once a month during each semester and are based on a predetermined topic. The responsibilities for this committee include choosing a topic for the semester, contacting faculty and/or community members to speak at the events, marketing the events, and hosting the events. The Head/Co-Heads of the REAL Talk committee should commit enough time as necessary to conduct meetings with event speakers, create advertising materials, and prepare for the event.

 

What’s Up Wednesday

The What’s Up Wednesday committee is responsible for planning and facilitating the weekly What’s Up Wednesday talks in the Honors Commons. Members of this committee will reach out to faculty, staff, and/or students to find speakers for each week of the semester. Members will be responsible for compiling a schedule of speakers as well as making flyers for the talks. This position requires approximately 2 hours of time commitment each week, and you must have excellent communication and organization skills.

 

Community Outreach

The Community Outreach Committee entails finding community service opportunities for Honors and PELP students both outside of and within the Austin Peay community. This involves researching organizations that need volunteers and compiling a list of contact information, dates, times, and locations for the events. The Community Outreach Committee will also be responsible for emailing the Director the information so they can send it out to the Honors and PELP student body. This committee is not too terribly time consuming, but it does require you to have good communication and researching skills.

 

Formal

The Formal Committee oversees the planning of Honors and PELP’s biggest event of the year - the Honors and PELP Formal. Planning for the formal is ongoing and takes place throughout the academic year. The 5th Annual Honors and PELP Formal is scheduled for April 6th, 2023. The committee head serves as director or co-director to the formal and oversees both HPC and Non-HPC members of the committee. The committee head is responsible for ensuring event space, catering, theming/decorations, budgeting/purchase list, RSVP/VIP Guests, security, awards, and more. A large time commitment is expected for this position throughout the academic year with an increased amount in the spring semester.

 

Events

The Events Committee hosts at least four social events per semester in the Honors Commons. The responsibilities for this committee include scheduling, budgeting, providing materials/decorations, providing food, and creating advertising flyers/posters. The largest event the Events Committee plans is the Murder Mystery Night, which requires more time to plan out a scene/create characters/find actors. The time commitment for this committee is at least two hours per week, with an increase in time commitment to plan the Murder Mystery Night.

 

Marketing

The purpose of the Marketing Committee is to share event information and announcements with the Honors and PELP students. The primary way this is accomplished is through the creation and promotion of flyers. To market events using flyers, a unique flyer is created for each event that provides a brief understanding of what the event is about. These flyers are then posted on the Honors and PELP Instagram (@apsuhonorsandpelp) and Twitter (@apsuhonorspelp) pages. Copies of these flyers are also made and posted around the Honors Commons. As the event approaches, we continue to post reminders about the upcoming event on our social media. Additionally, it is the responsibility of the Marketing Committee to compile the weekly content into the Honors and PELP newsletter.

 

 

Athletics

The Athletics Committee plans and hosts four athletic events per semester for Honors and PELP students. These events are located in and out of the Honors Commons and are geared toward getting the students involved within the Honors Commons. Responsibilities for this committee include reserving spaces, budgeting, and providing materials for events. One event usually takes about two weeks to fully plan out and prepare for, therefore the head of this committee should commit enough time as necessary to be fully prepared.