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New year, new e-mail program for students

December 16, 2003


When students return to campus this January, a new e-mail program will be waiting for them.

The program, a new product by Ipswitch, will be known on campus as APmail. Students still will be able to access their e-mail through the Web, but this system is a lot more advanced, according to Matt Bennett, electronic communications specialist in the Office of Information Technology.
December 16, 2003


When students return to campus this January, a new e-mail program will be waiting for them.

The program, a new product by Ipswitch, will be known on campus as “APmail.” Students still will be able to access their e-mail through the Web, but this system is “a lot more advanced,” according to Matt Bennett, electronic communications specialist in the Office of Information Technology.

Users will be able to forward their e-mail to their preferred personal e-mail account, use a calendar feature and utilize vacation or “Out of Office” responses.

“We had hoped to accomplish several goals by replacing the WebMail system with APmail,” says Bennett. “First, we have removed partial social security numbers from usernames and e-mail addresses. The new username and e-mail addresses will use their first name and last initial, followed by a sequence number.”

For example, John Doe would be JDoe14@apmail.apsu.edu.

The usernames and e-mail addresses are being changed due to a recent court ruling, which changed the scope of “personally identifiable information” under the Family Educational Rights and Privacy Act (FERPA) and necessitated that partial social security numbers in Austin Peay student user names be removed.

Bennett adds, “Students will be able to look up their username through the “E-Mail Addresses/Personal Web Page” link of AP Web for Students (https://apweb.apsu.edu).
This also will be the username and password combination that they use to log into labs around campus, instead of the generic usernames and passwords in place now.

“Since WebMail had an ‘End of Life' scheduled for earlier this year, we had to replace it with a product we could get technical support for, if needed.”

In addition, students should know that if they are taking online courses, the username and password change does affect access to the Blackboard Online Course Management System, according to Reggie Wooden, Web/Internet specialist. "Students will now use the APmail username and password to access their online course content through http://onlinecourses.apsu.edu," he says.

According to Tammy Bryant, assistant to the vice president for student affairs, APmail should be the primary form of communication between the University and students, and students should be “encouraged by faculty and staff to check their APmail daily.”

Faculty and staff will remain on Exchange.
—Rebecca Mackey