Information regarding the in-state lodging allowance, including maximum allowance,
is specified in APSU Policy 4:015 Travel. The maximum reimbursement rates for out-of-state travel are the same as those maintained
by the US General Services Administration for federal employees within the continental
United States (CONUS). The CONUS list contains a standard reimbursement rate for lodging,
meals, and incidentals and several pages of exceptions. The CONUS list is available
on the General Services Administration Web site.
In-state and out-of-state lodging expenses incurred while on authorized travel will
be reimbursable to the maximum shown on the Travel Reimbursement Rate Schedule. Sales
taxes on lodging costs will be reimbursable. Higher rates for lodging at the location
of a convention or conference will be allowed, without special approval, up to the
amount indicated in the convention or conference brochure. The lowest rate is the
amount that will be reimbursed. If the lowest rate indicated is unavailable, advanced
approval of the higher rate must be obtained from the appropriate approval authority.
The convention or conference brochure that indicates the lodging rates must be included
with the travel claim.