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Faculty Responsibilities and Procedures

Types of leave—including sick leave, institutional absences, civil leave, and parental leave—are explained in APSU Policy 5:020 Leave Policies.

Holidays, days of administrative closing, and the APSU policy on attendance during inclement weather are listed in APSU Policy 5:031 Holidays and Days of Administrative Closing.

Faculty are expected to maintain office hours appropriate for teaching and advisement. APSU policy requires faculty to devote a minimum of 37.5 hours per week to the institution and maintain appropriate office hours as determined by the president or the president's designee. Each college or department will have specific policies related to the scheduling of office hours. Faculty must post their scheduled class times and office hours each semester they are teaching. The scheduled hours must be carefully followed to provide an opportunity for students and others to confer with faculty when necessary. Adjunct faculty are expected to be available to students at appropriate times before and after the class period.

Individual faculty will maintain current course syllabi in their departmental chair’s offices. In addition, copies should be included in individual faculty dossiers. It is imperative that, during the first class meeting, students receive a copy of the appropriate syllabus either as a hard copy or an electronic copy posted in the Learning Management System. For basic information, see the section “The Course Syllabus.” Beyond the required minimum, each professor should design a syllabus unique to each course she/he is assigned to teach. The syllabus should be consistent with other sections of the same course. Consult with the department chair about course expectations and the required statements (available in this Faculty Handbook) for the course syllabus.

Please click this link for the more information about the course syllabus, including required minimum contents of course syllabi.

Faculty are responsible for course credit hour standards regardless of format or term length.  A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement. APSU Policy 2:064 Credit Hours provides definitions, criteria for determining credit for courses and programs, the University’s process for determining credit and responsibility for the credit hour policy. The policy also explains APSU’s internal and external review processes to monitor the implementation of the credit hour policy.

Departments and Colleges are responsible for acquainting new members of their faculty with official policies and practices regarding tests, examinations and grades. In addition, Academic Departments and Colleges are responsible for periodic review of the various devices the department uses to evaluate learning. It is expected that students will be subject to frequent evaluations of their knowledge of subject matter. Make- up tests may be administered at the discretion of the instructors. Late examinations should be administered at the earliest possible convenient date. During tests and examinations, instructors should personally supervise the conduct of students unless prior arrangements have been approved by the chair. Instructors are responsible for taking every precaution to safeguard their test and examination questions and papers. Every precaution should be taken against cheating during any examination. Instructors should promptly grade tests and examination papers, as well as essays. Because students have the right to see their papers, instructors who maintain a policy of retaining test papers should make these papers available to students for a reasonable length of time. Chairs and deans may require instructors to file their examinations for study and evaluation.

All materials that affect students’ grades (“I” is not a grade) and are not permanently returned to the students must be retained by the instructor for the length of the student grade appeal period, said period being one calendar year from the date the grade is submitted to the Office of the Registrar (Policy 2:012, Faculty Retention of Unreturned Student Work). In practical terms, faculty are advised to retain these materials for an additional two weeks in case a student files an appeal on the very last day of that calendar year.

One week of each term of the regular academic year consists of scheduled two hour periods to be used by the faculty for evaluation (final examinations) and/or instruction. Giving final examinations earlier than scheduled is prohibited.

APSU holds three commencement exercises during the year: December, May and August. Faculty will be required to participate, in regalia, in at least two of the three exercises unless exempted by their dean on the basis of extenuating circumstances. May commencement will be required for all, and faculty will choose one of the other two exercises to attend. Chairs/directors shall make every effort to ensure that their department or school is adequately represented at all commencements.

If this plan produces inadequate representation at the December and/or August exercises, a new procedure will be developed.

Structured Learning Assistance (SLA) includes Enhanced (E) and Success (S) sections of college courses which include structured support. Students who enter the university with one or more academic deficiency(ies) are required to enroll in (E) sections that correspond to the support they need. Students with a reading deficiency must enroll in one of the courses provided by the College of Arts and Letters to address reading during their first semester of enrollment. Students with a writing deficiency must enroll in ENGL 1010E during their first semester of enrollment or upon completing addressing their reading deficiency. Students with a mathematics deficiency must enroll in either MATH 1010E or MATH 1530E, dependent upon student’s major, within 30 hours of enrollment. The prerequisites for the math courses differ. Students should contact their academic advisors for assistance with course selection.

Success (S) sections are offered for a variety of highly rigorous courses. Advisors guide students into the appropriate sections of these courses, based on course requirements and student academic preparation.

All students who enter APSU with fewer than 12 traditionally-earned credit-hours following high school graduation must enroll in APSU 1000 and earn a grade of C or better.

APSU has implemented an online early warning system for faculty to use in referring students for Academic Support. The Academic Alert roster on AP Self Service provides a mechanism for sending the message electronically to the Academic Recovery coordinator. When faculty detect academic and/or attendance problems that interfere significantly with student progress, the faculty member should immediately submit an academic alert. The Academic Recovery coordinator who will contact the student and arrange a meeting to discuss the problem and to make an appropriate recommendation which may include tutoring or counseling. 

Near the end of the semester, students will have the opportunity to complete a course evaluation with limited exception for independent studies and other courses with one enrollee. Web-based evaluations are to be completed while the instructor is out of the classroom and may be completed in the classroom or at the students’ convenience. Any course for which evaluations are completed, must be included within a faculty member’s e-dossier for retention, tenure and promotion actions.

The University’s contractual agreements with governmental funding sources require accurate reports of a student’s last date of attendance. Because of this obligation, all faculty members are required to take daily attendance through a reliable method of their choice. It is each professor’s prerogative, however, to determine whether or not attendance serves as a criterion in the determination of grades. “Class Records,” below, provides additional requirements on attendance, grades and other pertinent information. All faculty members should review initial and permanent class rolls for accuracy. If a student attending your class is not on the permanent class rolls, he/she must check with the Registrar. If the student is not added to the permanent rolls shown on “AP Self Service” by the 14th day, faculty shall not permit students to continue to attend class nor shall faculty accept any completed assignments from the student.

The Office of the Registrar no longer provides printed Attendance Report rosters. Faculty should access all class rolls via “AP OneStop”. The Registrar’s Office will send reminders of the grade reporting deadlines. The following grades should be reported on the online rosters: "FN"-- Failure, Never Attended and "FA"--Failure, Stopped attending. A Last Recorded Date of Attendance should be indicated with a reported “FN” or "FA." This date can be determined by reviewing records of tests, quizzes, papers, assignments or actual attendance. "FN" and "FA" grades are listed on the student's record at the time reported.

Online and hybrid courses must abide by all institutional attendance reporting responsibilities. Please refer to the following online and hybrid attendance definitions in order to assist with the reporting of attendance in online/hybrid courses.

  • Online Attendance Definition & Expectations
    • Online course content and interaction (instructor-to-student, student-to-student) is delivered 100% online via a learning management system. Student attendance in online courses is defined as active participation, which will be characterized by the student’s timely submission of assignments. A student is expected to complete all such assignments by the appropriate due date. Faculty should employ mechanisms for tracking active participation.
  • Hybrid Attendance Definition & Expectations
    • Hybrid courses have required on-campus meeting and online attendance requirements. Student attendance in hybrid courses will be defined as active participation, which will be characterized by attending class and the student’s timely submission of assignments by the appropriate due date.  Faculty should employ mechanisms for tracking active participation. Additionally, students enrolled in a hybrid course will meet with their instructor on the first day of the class. The syllabus should include the instructor on- campus course meeting expectations for which students are required to be on campus.
  • Guidelines for Online or Hybrid Active Participation Requirements
    • Students simply logging into a learning management system and viewing an online or hybrid course will NOT qualify as active
    • Instructors in online and hybrid courses are responsible for providing students with clear instructions for how they are required to actively participate in the course (i.e. specify in the course syllabus, calendar, meeting dates/times, etc)
    • Online/hybrid Instructors should incorporate periodic mechanisms for documenting student’s active participation in a course and a student’s timely submission of graded assignments (weekly discussion, assessment, course activity, etc).
    • Students who fail to meet active participation requirements within the first 14 days of the course should be given an FN (Never Attended). If a student meets active participation requirements during the first week of class, and then subsequently fails to actively participate, students should be given an FA (Failure to Attend).
  • Departments and programs governed by accreditation or certification standards may have different attendance policies. Instructors may further refine these requirements to fit a particular course. Such additional requirements should be clearly stated in the syllabus and should not contradict active participation requirements outlined above.

The grades of FA and FN are federally required by the Department of Education and Veterans Affairs for the purpose of monitoring attendance and ensuring the accurate payment of federal funds by the Office of Student Financial Aid and Veterans Affairs. In addition, state programs such as the Tennessee Lottery scholarship also require attendance grade reporting. Failure to follow the procedure for FA and FN grades may result in a federal or state audit finding and financial penalties for the University for overpayment of funds. Faculty are encouraged to read the section on Dropping Courses, Grades Awarded, Withdrawals in the current APSU Undergraduate Bulletin for more information. More information related to FA/FN grades can be found at the link below:

https://www.apsu.edu/financialaid/withdrawing-from-courses/failure-to-attend/attendance-reporting.php

The grade awarded for a dropped course or for courses from which the student withdrew depends on the date the student withdrew from the course or from the University. The dates for awarding grades appear in the official University calendar.

  • A grade of “W” is awarded when the student drops or withdraws within the time period the University has established for awarding an automatic “W.” The grade has no impact on the student’s cumulative GPA.
  • A grade of “F”, “FA” or “W” will be awarded if the student drops or withdraws between the automatic “W” date and the automatic “F” A grade of “W” will only be awarded if the instructor determines the student is passing at the time of withdrawal.
  • A grade of “F” or “FA” is awarded during the mandatory “F” Very limited exceptions are made and require the student present to the Dean of the College of the student’s major documented acceptable reasons establishing the existence of extenuating circumstances. Academic Focus Pathways (undeclared) students must be approved by the Associate Provost for Student Success. The dean’s decision is communicated to the instructor.

The “I” grade cannot be used to enable a student to do additional work to raise a deficient grade. The course will not be counted in the cumulative grade-point average until a final grade is assigned.

An “I” must be removed no later than one calendar year from the time the grade was initially assigned. After the specified time, the “I” not removed within the specified time will be converted to a “F,” except in courses involving thesis, dissertations, field study reports, research project papers, and research literacy papers as indicated with a grade of “IP.” Instructors must ensure all coursework is completed in order to remove the incomplete grade. A student cannot make up an “I” by registering and paying for the course again. No student may graduate with an “I” or “IP” on their academic record. In progress (IP) grades are restricted to a limited number of courses. You should consult with the Registrar regarding the appropriateness of this grade for each specific course you teach.

Students must demonstrate regular attendance and participation for any course at Austin Peay State University for a substantial length of time in the course before they can be eligible to receive a temporary “I” grade. Each instructor (whether face-to-face, hybrid, or online classes) shall determine his/her individual threshold for what constitutes substantive participation in his/her class, but, at a minimum, the student should have participated in the class for at least 70% of the course requirements. For example, a student cannot receive an “I” grade if he/she requests it after only three weeks in a main campus fall semester course.

The student has to make a request to receive an incomplete grade, but assigning the grade shall be at the instructor’s discretion. When an instructor chooses to assign an “Incomplete,” the instructor must complete the “Report of Incomplete Grade” form located on the Secure Faculty Forms site detailing what assignments the student must complete, the percent values of these assignments toward the final course grade, and a schedule for submitting these assignments. One copy of the form must be filed with the chair of the department in which the faculty resides while a second copy shall be filed with the administrative assistants to the chair and a copy given to the student. Faculty are required to complete the “Report of Incomplete Grade.” This form is to be completed by the instructor at the time of assigning a grade of “I”.

Official withdrawal requires all courses to be dropped by withdrawing online through AP OneStop at onestop.apsu.edu. Active duty soldiers using GoArmyEd require additional coordination prior to withdrawal. Active duty soldiers who registered through the GoArmyEd portal must withdraw from classes through the GoArmyEd portal. Any fee adjustment of tuition and fees will be based on the published schedule for fee adjustments included in the Official University Calendar and the date the withdrawal was completed in the GoArmyEd portal. Withdrawal from the University may require repayment of financial aid, loss of lottery scholarship eligibility and loss of VA benefits. Students receiving financial aid should meet with the financial aid counselor prior to withdrawal.

Military reserve and national guard personnel who are called to active duty shall be allowed to withdraw, even if the deadline to withdraw from courses has passed, or to receive a grade of incomplete in any course in which the service member is enrolled. The withdrawal or grade of incomplete shall be reflected on the service member’s transcript.

Financial Aid Implications – Military students withdrawing from classes should be directed to the Financial Aid Office for information related to financial aid: https://www.apsu.edu/veterans-affairs/index.php 

Midterm grades will be awarded in all courses numbered lower than 3000. Syllabi for all courses numbered lower than 3000 must contain the following statement:


“A midterm grade shall be awarded for all students in this course. The grade awarded may not necessarily be based on 50% of the course requirements and may or may not differ from the final grade. Your midterm grade will be posted on OneStop.


If it is necessary to report a FA grade, please do so using the Final Grade link and not the Midterm Grade link located in AP OneStop.

Faculty shall turn in final grades before the deadline set by the Office of the Registrar, generally on the Monday after the semester/term ends. Timely submission of grades is critical, as the Office of the Registrar is then required to run a series of programs to report the students’ academic and financial aid standing; further, degrees must be posted and reports sent to the National Student Clearinghouse by given deadline outside of the University’s control. Failure by faculty to submit grades in a timely manner may impact notifications to students which would allow them the opportunity to appeal suspensions, financial aid and scholarship losses. Grades not posted by the deadline will be reported as “NR” (not recorded). An official grade change will need to be completed by the instructor in AP OneStop to remove the NR grade. To avoid NR grades, faculty may view the Instructor Upgraded Courses link located under the Faculty tab in AP OneStop. A list of all courses, with the number of students missing a final grade is provided.

All grades are reported in APSU OneStop: https://onestop.apsu.edu/apps

When a faculty member discovers an error in a recorded grade or needs to change an "I" to the grade earned, he/she must access the Grade Change Request Official Form link in AP OneStop. Grade changes are submitted and approved electronically. Check with the Office of the Registrar if more information is needed about grade changes.

It is the responsibility of the chair of each department to review the syllabi and final grade rosters of faculty members, including adjunct faculty. New faculty members especially should seek guidance regarding course construction, grading and should anticipate a discussion of these subjects with their chairperson. The academic department is charged with storing the faculty member’s final grade roster for all courses.

Faculty members desiring to initiate proposals for curricular change should submit such proposals through the chairperson to the departmental curriculum committee. The approved curricular change is submitted to the college curriculum committee by the chairperson. Upon approval, the curricular change is submitted to the University Curriculum Committee by the dean of the college. If the curricular change involves courses in the liberal arts core, it may be referred by the University Curriculum Committee to the Liberal Arts Core Sub- Committee. See APSU Policy 2:001 Curricular Development and Modification Approval.

Experimental courses may sometimes be approved by the Provost and Vice President for Academic Affairs on a one-time basis after the course has been submitted by the chairperson of a department and approved by the college curriculum committee.

Distance Education offers training and support services related to course design, delivery and instructional technology (learning management system, anti-plagiarism software, online proctoring, video editing, captioning services, and web conferencing, Quality Matters Training). Please visit http://www.apsu.edu/online for more information regarding faculty support services for the development and delivery of online courses.

The University recognizes the principle of academic freedom and responsibility as detailed in APSU Policy 2:052 Academic Freedom and Responsibility, pursuant to which:
  • The faculty member is entitled to freedom in the classroom in discussing his or her subject, being careful not to introduce into the teaching unrelated subject
  • The faculty member is entitled to full freedom in research and in the publication of the results, subject to the adequate performance of his/her other academic Research for financial gain must be based upon an understanding with the authorities of the university, which is documented reduced to writing and signed by the faculty member and the appropriate academic officer(s).

Please see Policy 2:052 Academic Freedom and Responsibility for complete text of policy.

APSU shall fully comply with the applicable provisions of federal and state civil rights law, including but not limited to, Executive Order 11246, as amended; the Rehabilitation Act of 1973, as amended; the Americans with Disabilities Act of 1990, as amended; the Vietnam Era Veterans Readjustment Act of 1974, as amended; the Equal Pay Act of 1963, as amended; Titles VI and VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972, as amended, the Age Discrimination Act of 1975; the Pregnancy Discrimination Act, the Genetic Information Nondiscrimination Act of 2008; and regulations promulgated pursuant hereto.

Austin Peay State University is an AA/EEO employer and does not discriminate on the basis of race, color, national origin, sex, disability, status as a protected veteran, or age in its programs and activities. The Director of Equal Opportunity and Affirmative Action has been designated to handle inquiries regarding the non-discrimination policies. Contact Sheila M. Bryant bryantsm@apsu.edu. 

Sexual harassment of students, which includes acts of sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972, as amended. The University’s Title IX Coordinator, designated to monitor and oversee Title IX complaints, is Sheila M. Bryant, Director of Equal Opportunity and Affirmative Action, 601 College Street, Browning Building, Clarksville, TN 37044, bryantsm@apsu.edu. The University’s Equal Opportunity Compliance Officer and Investigator designated to investigate complaints of harassment and discrimination is Steven Grudzinski, 601 College Street, Browning Building/Rm BR 7E,  Clarksville, TN 37044,  grudzinskis@apsu.ed.

See APSU Policy 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, Applicants, and Third Parties for more information. For information regarding nepotism, see APSU Policy 5:035 Nepotism.

Federal Campus Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002 require that whenever a sex offender becomes employed, enrolls as a student or volunteers at an institution of higher education in the state of Tennessee, he or she must complete or update the Tennessee Bureau of Investigation (TBI) sexual offender registration/monitoring form and deliver it to TBI headquarters in Nashville. As defined in section 40-39-102 of the Tennessee Code, a “sexual offender” means a person who is, or has been, convicted in this state of committing a sexual offense or who is, or has been, convicted in another state or another country, or who is or has been convicted in a federal or military court, of committing an act which would have constituted a sexual offense if it had been committed in this state. A “sexual offense” means the commission of acts including but not limited to aggravated and statutory rape, sexual battery, sexual exploitation of a minor, aggravated prostitution and kidnapping.

Both acts designate certain information concerning a registered sexual offender as public information and therefore amend and supersede the Family Educational Rights and Privacy Act (FERPA) and other federal and state laws that previously prohibited the disclosure of such personal information. Since the laws require the publication of information pertaining to sexual offenders employed, enrolled or volunteering at an educational institution, said publication does not constitute grounds for a grievance or complaint under institutional or Tennessee Board of Regents policies or procedures. Austin Peay State University’s institutional policy requires that all crimes be reported to the APSU Police Department. Accordingly, faculty members, administrators, and/or supervisors must report incidents involving students or employees to the APSU Police Department.

Austin Peay State University is committed to creating the best possible learning environment for students, one that protects the dignity and self-worth of all individuals. APSU affirms that it will not tolerate discrimination or harassment against any employee or applicant for employment because of race, color, creed, religion, ethnic or national origin, sex, sexual orientation/gender identity/expression, disability, age as applicable, status as a covered veteran, or genetic information, nor will it tolerate discrimination or harassment on the basis of these protected categories or any other category protected by federal or state civil rights law.

Similarly, APSU will not subject any student to discrimination or harassment under any educational program and no student shall be discriminatorily excluded from participation nor denied the benefits of any educational program on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation/gender identity/expression, disability, age  as applicable, disability, status as a protected veteran, genetic information, or any other category protected by federal or state civil rights law. Sexual harassment of students, which includes acts of sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972, as amended. The University’s Title IX Coordinator is Ms. LaNeeca Williams, Chief Diversity Officer and Title IX Coordinator.

APSU Policy 6:004 Discrimination and Harassment based on Protected Categories other than Sex-Complaint and Investigation Procedures. The purpose of this policy, is to provide a procedure for the orderly resolution of complaints of discrimination or harassment on the basis of race,  color,  religion,  creed,  ethnic  or  national  origin,  sex,  sexual  orientation/gender identity/expression, disability, age as applicable, status as a protected veteran, genetic information, and any other category protected by federal or state civil rights law related to Austin Peay State University (APSU). Fair and prompt consideration shall be given to all complaints in accordance with the procedures set forth below. Any employee, applicant for employment or student who believes he or she has been subjected to discrimination and/or harassment may utilize the procedure(s) provided for herein. Former employees or students may file complaints concerning conduct that took place during the time of employment or enrollment provided the complaint is timely filed pursuant to Section IV.B of this policy, and the conduct has a reasonable connection to the University.

All employees, including faculty members, are to be knowledgeable of policies and guidelines concerning discrimination and harassment. Using the procedures outlined in Section IV supervisory employees must promptly report, to the Director of Equal Opportunity and Affirmative Action, any complaint or conduct which might constitute discrimination or harassment, whether the information concerning a complaint is received formally or informally. Failure to do so may result in disciplinary action up to and including termination.

All faculty members, students, and staff are subject to this Policy. Any faculty member, student, or staff found to have violated this Policy by engaging in behavior constituting discrimination or harassment will be subject to disciplinary action that may include dismissal, expulsion or termination, or other appropriate sanction.

Any current or former student, applicant for employment or current or former employee who believes he or she has been subjected to discrimination or harassment at APSU or who believes that he/she has observed discrimination or harassment taking place shall present the complaint to the Director of Equal Opportunity and Affirmative Action, or to the university’s Vice President for Student Affairs.  Contact information for the Director of Equal Opportunity and Affirmative Action, and the university’s Vice President for Student Affairs  may be accessed from the following web addresses:

Director of Equal Opportunity and Affirmative Action, https://www.apsu.edu/equity-access/thestaff.php.

Chief Student Affairs Officer, https://www.apsu.edu/student-affairs/student-affairs-office-staff.php. 

Please refer to APSU Policy 6:001 Equal Opportunity, Harassment, and Nondiscrimination Policy for all Faculty, Students, Staff, Applicants, and Third Parties for complete filing procedures.

A grievance and complaint procedure for the use of all employees provides for resolution of problems arising from the employment relationship or environment. When an employee believes a condition of employment is unjust, inequitable, or a hindrance to his/her effective performance, he/she may seek resolution under this policy. Formal procedures involving "grievances" (in which committee review is available) or "complaints" (in which committee review is not available) should be used only when informal efforts to settle alleged wrongs have failed. See APSU Policy 1:017 Grievance and Complaint Procedures for Employee for more information.

Attendance at regularly scheduled department, college and University meetings is expected as part of the faculty member's professional responsibility. Emergency or short notice meetings may be more difficult for faculty to attend; however, they also should make every effort to change plans and attend these meetings.

The University has established guidelines for computing instructional credit hours based upon type of instruction and number of students taught. See APSU Policy 2:046, Faculty Workload.

APSU adheres to “Open Records” legislation. The Tennessee Public Records Act (T.C.A. § 10- 7-503 et seq.) (TPRA) grants Tennessee citizens the right to inspect public records. Please see APSU Policy 1:012 Inspecting and Copying Public Records and Related Charges for Producing Copies of Public Records.

On occasion, faculty will have opportunities to teach outside of the traditional time periods. Scheduled summer course offerings shall determine which faculty will have an option to teach during summer sessions. An equitable means of distributing summer teaching assignments should be determined by the department and clearly stated as a part of department policies. Summer teaching is compensated. See APSU Policy 2:048 Extra Compensation and Compensation for Services rendered during Summer Session, Intersession and Outside Active Contracts.

Several courses are taught at off-campus sites in the evenings or on Saturdays. Off-campus teaching, if needed, is an expected part of a faculty member's professional responsibilities. Deans and chairs will make every effort to balance these teaching assignments among various faculty members.

Academic advisement is a process that begins prior to admission and continues through graduation. Each undergraduate is assigned a faculty or professional advisor at the time of initial enrollment. The role of the faculty adviser is to help students clarify personal goals, career options, courses of study, program requirements and educational needs. The faculty adviser should maintain regular contact. Advisement is a process in which students gain meaningful insights into their academic, social and personal experiences and needs. Faculty advisers serve as coordinators of the educational experience and monitor student progress at critical times during the year. While the faculty adviser assists the student to identify and assess the alternatives and the consequences of academic decisions, academic choices rest with the students. Each department and college has policies specific to advisement.

Holidays during the academic year are published yearly and are listed in APSU policy 5:030, Holidays.

Before engaging in outside employment or in a continuing business activity, faculty members should consult with the departmental chairperson and must consult the University policy on Outside Employment. This policy provides that faculty may engage in such activities if they do not interfere or conflict with obligations to the University and if they have the prior approval of the president. See APSU policy 5:014 Outside Employment and Extra Compensation for more information.

Any faculty member of the University may participate in partisan political activity as do other citizens, or seek governmental office or serve on boards and commissions or render other services to government, provided that the individual follows the procedures outlined in the policies on outside employment in APSU Policy 5:014 Outside Employment and Extra Compensation. These policies require that the president or the president's designee be informed of the nature of the position and the expected commitment of time that must be made. Faculty members may be advised to take a leave of absence if they should become candidates for a major office in the state or national government or should the local involvement promise to conflict with the policies on outside employment. Such leaves shall not affect eligibility for reinstatement to their former positions in the University. Nothing in the University regulations shall be construed as abridging the rights of citizenship guaranteed citizens of Tennessee and of the United States under the state and national constitutions. When faculty members participate in political activity, it should be clear that they are participating as citizens and not as official representatives of the University. Faculty members are obligated to prevent such participation from interfering with University duties.

All Austin Peay State University employees serve a public interest role and thus, have a clear obligation to conduct all affairs of the University in a manner consistent with this concept. All decisions of the APSU administrators are to be based on promoting the best interest of the system and the public good. In addition to the specific circumstances prohibited by state law, a conflict of interest exists and must be disclosed in the following situations:

  1. When the employee or "immediate family" member has a direct or indirect financial interest in a contract or transaction involving vendor services with APSU,
  2. When the job-related actions of an employee involve the obtaining of personal gain or advantage,
  3. When an adverse effect or impact on APSU's interest occurs for the personal gain of an employee or "immediate family" member, and
  4. When an employee obtains or assists in obtaining for a third party improper gain from, or unfair advantage of

See APSU Policy 1:001 Conflict of Interest and APSU Policy 2:016 Adoption of Textbooks and Ancillary Course Materials.

Only purchases authorized according to policy will be recognized for payment from the University's funds. All office supplies must be purchased through Staples. If departments can document cheaper pricing for an item, they will document cheaper pricing for an item, they will be permitted to use someone other than Staples. Departments must keep this documentation with either the credit card reconciliation, departmental purchase order or purchase requisition. See APSU Policy 4:014 Purchasing.

Instructional material and equipment may not be sold to students by the faculty. Arrangements should be made with the University Book and Supply Store to handle such needs.