General Guidelines for Applying for Student Development Travel Funds

Application Deadline
Applications are usually submitted approximately 6-8 weeks in advance of departure, but may be submitted up to six months prior to the trip.  Applications submitted less than four weeks prior to the date of departure will immediately be rejected. (This includes applications received that are incomplete.)

Eligible Expenses  (What can be funded)
Funds may be requested for transportation, registration and lodging costs.  

Qualifications:
Students applying for funds for travel must:
 - be currently enrolled at the time of application
 - have a minimum GPA of 2.5
 - have no record of formal discipline with the University
 - not be a regular faculty/staff member of the University

Guidelines

1. All funds must be requested via the online web form here: Apply > for Travel Funds.  Complete the online form, and upload your Authorization_Travel_Form_ This form must be signed by you AND your faculty sponsor.
2. All completed student travel requests must be submitted four (4) weeks prior to the actual travel.  You will receive notice of your funding status at least one (1) week prior to your trip.  Applications submitted must be complete: have student and faculty signatures; include attachments that document expenses; include attachments documenting acceptance of presentation/poster, ect, or competition, etc.
3. Student travel funds will not be awarded for travel for seminars, training, classes, programs of study, field trips, job or department travel, job placement or job searches, any type of tuition, personal interest, and/or personal educational, religious or political development.  Funds are not available to cover travel which results in academic credit or that is required to complete the requirements for the degree.  Funds are for domestic travel only.
   Students who have graduated and attend a conference/meeting to present research that occurred while enrolled must inform and publish on their work that the research occurred at Austin Peay State University.  Students must provide documentation of this notification.
   Students may be eligible to receive funding once per year.
4. The Code of Student Conduct applies to all students receiving funds for travel from SA/OUR.
5. Students receiving funding must complete the post-trip survey within 10 days after the conclusion of the trip. 
6. Applicants will be contacted by email with information regarding a funding decision.
7. After your trip, download a Travel Expense Claims form and complete within one week of your return. 
8. Submit the Travel Expense Claims form to Student Affairs, Box 4598 or MUC 206 within one week of returning from your trip.  All eligible receipts must be included with the claim form.  Claim forms will not be accepted without the appropriate receipts. Failure to submit the claim form and post trip survey within 10 days will result in a forfeiture of the funding awarded.
9. Approved funds will be reimbursed to the student following the trip after 1) submission of the completed travel expense claim form and receipts and 2) submission of the Post-Trip Survey.
10. Students who fail to follow the guidelines for funding or who do not provide appropriate receipts will not be reimbursed.
11. Expenses incurred by the student prior to receiving confirmation of awarded funding are the responsibility of the student.

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