This is the application for Student Life and Engagement and Student Organization Council travel funding requests for registered APSU student organizations. Please read all information carefully. Incomplete applications or applications without attachments or without signatures will not be considered for funding.
Completed applications, including all supporting documentation, must be submitted a minimum of four weeks prior to the planned date of departure, six weeks is preferred. Travel funding is limited, so applications should be submitted as early as possible. When the funding budget is depleted for the year, no additional requests will be considered.
Funds may be requested to assist with registration, lodging or mileage costs. Please read additional eligibility requirements at the end of this application.
Organizations should discuss travel plans; if an individual member applies and will attend and/or represent the organization, that individual student will use the one opportunity the organization has available to apply for travel funds for that fiscal year. Individual students who are traveling on behalf of or as part of an organization are considered the organization for the purposes of this travel funding. Other members may attend if they wish to pay individually to do so.
The maximum amount that registered organizations are eligible to receive each fiscal year is up to $250 for the group. All applications are first received - first considered. Applications are not considered "received" unless the required attached documentation is included with the travel authorization form. Funding is not guaranteed.
Organizations awarded funds will be reimbursed up to the amount awarded after the travel is complete, and when a travel claim form is completed and the receipts for appropriate expenses are attached. No funds will be advanced prior to the trip. A student representative who traveled must also complete an online post-trip survey in order to receive the reimbursement.
In addition to the completion of this application, a completed travel authorization form must be attached in pdf format near the end of the application. This travel authorization form must be in the name of an organization member who is traveling, the title is "student", and must be signed on the "employee" line by this member who is traveling. Your on campus adviser must also sign the authorization form on the line marked "chairman/director". Student organizations may submit one travel authorization for the trip with attachments for the group traveling; all the individual students traveling do not have to apply separately. In addition to the completed and signed travel authorization form, you must also include pdf copies of the conference/meeting information that supports the expenses associated with your application such as conference registration form that shows registration costs, hotel information that shows hotel costs, etc. Your application will be incomplete without this additional information.