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Application to Request Travel Funding Assistance for Student Organizations

This is the application for Student Life and Engagement and Student Organization Council travel funding requests for registered APSU student organizations. Please read the Travel Funding Guidelines carefully before applying. Incomplete applications or applications without attachments or without signatures will not be considered for funding.

Completed applications, including all supporting documentation, must be submitted a minimum of four weeks prior to the planned date of departure. Travel funding is limited, so applications should be submitted as early as possible. When the funding budget is depleted for the year, no additional requests will be considered.

Funds may be requested to assist with registration, lodging or mileage costs. Food and meals will not be reimbursed. 

Organizations should discuss their travel plans. If an individual member applies and will attend and/or represent the organization, that individual student will use the one opportunity the organization has available to apply for travel funds for that fiscal year. Individual students who are traveling on behalf of or as part of an organization are considered the "Organization" for the purposes of this travel funding. Other members may attend if they wish to pay individually to do so.

The maximum amount that registered organizations are eligible to receive this fiscal year is up to $500 for the group. All applications are first received - first considered. Applications are not considered "received" unless the required attached documentation is included with the travel authorization form. Funding is not guaranteed.

Organizations awarded funds will be reimbursed up to the amount awarded after the travel is complete, following submission of the post-event survey, and when a Travel Claim Form is completed and the receipts for appropriate expenses are attached. No funds will be advanced prior to the trip. 

In addition to the completion of this application, a completed Travel Authorization Form must be attached (in pdf format) in the designated area of this application. This travel authorization form must be in the name of an organization member who is traveling, the title is "student", and must be signed on the "employee" line by the member who is traveling. Your on campus adviser must also sign the authorization form on the line marked "chairman/director". Student organizations may submit one travel authorization for the trip with attachments for the group traveling; all the individual students traveling do not have to apply separately. In addition to the completed and signed travel authorization form, you must also include pdf copies of the conference/meeting information that supports the expenses associated with your application. Examples of this may include: conference registration form that shows registration costs, hotel information that shows hotel costs, etc. Your application will be incomplete without this additional information.

The department on campus where your adviser works
City, State
(mm/dd/yyyy - mm/dd/yyyy)
Please be specific. For example: to attend training to assist with organization functions; or represent your organization in voting for regional officers; or your organization will be recognized or participate in an official event; or win an award, etc. You must indicate in what way the travel will benefit your organization and the APSU campus. This information will be crucial in the funding decision.
Please describe how the experience of this travel will benefit your organization and your organization's role on campus.
Your application will not be considered without the completed, signed travel authorization form. Please complete the form as accurately as possible. Your total expenses may exceed the $500 available; this is okay, just remember the most your organization can receive is $500 from SOC. Upload the form with the additional documents that detail registration and lodging costs. (Allowed file types: pdf, jpg bmp, tif, doc, docx, xml.) You will find the Travel Authorization Form in the link above. **NOTE: The travel authorization form is a Bursar's office form and is required for all students, registered organizations, faculty, and staff who travel using university funds. This is a required attachment for your application for funds. Funded travel is subject to state audit so all TBR and University policies must be followed. Information regarding student travel policies and forms are at this link: Please contact Jonell at, Josh at, or call 931-221-7431 if you have questions.