APSU Retirees Association

Association Policies

Policy 10-1:  Flowers, Donations, Expressions of Sympathy
Policy 10-2:  Free First Year Membership to New Retirees

Association By-Laws

Article I
Name

The name of this organization is the Austin Peay State University Retirees Association.

Article II
Purpose

The purpose of this Association is to promote the welfare of retired faculty and staff through various programs and activities, to support continued investment with the University, and to participate in activities that benefit our community in general. 

Article III
Membership

Section I:     Regular Members:  Any faculty member or staff member who has retired from Austin Peay State University shall be eligible for regular membership in the Association upon the payment of dues.  Regular members have voting privileges and are eligible to hold office. 

Section II:    Associate Members:  Associate membership in the Association shall be open to the spouses or domestic partners of regular members, surviving spouses or domestic partners of deceased regular members and to retired persons who are or have been active in APSU affairs and whose continued efforts demonstrate a desire to further the purposes of the Association. 

Section III:    Termination of membership:  A member may terminate membership by written notice to the treasurer of the Association or by non-payment of annual dues.

Article IV
Administration

Section I:    Elected Officers:  The elected officers of the Association shall be the President, Vice-President, Secretary, and Treasurer.  Officers shall serve a term of one year and no more than three years consecutively.

Section II:    Board of Directors:  The Board of Directors serves as the governing body of the Association.  The Board of Directors shall consist of the elected Officers of the Association, three (3) directors elected by the regular Regular Members, one (1) director appointed by the President of Austin Peay State University, and the immediate Past President.  The officers shall serve during their terms of office; the elected Board of Directors members shall be elected to serve a three-year term, with one (1) member being elected each year.  The board member appointed by the President of Austin Peay State University shall serve until a new board member is appointed.  Board of Directors members who have served two successive three-year terms must remain off the Board of Directors for one year before they are eligible for re-election.

Article V
Officers and the Board of Directors

Section I:    President:  The president shall preside at all meetings of the Association and at all Board of Directors meetings; shall appoint, with the advice of the Board of Directors, committees as needed; shall serve as an ex-officio member of all committees except the Nominating Committee; shall represent the Association in all matters authorized by the Board of Directors.

Section II:    Vice-President:  The Vice-President shall, in the absence of the President or at the President's request, preside over meetings and otherwise act for the President.  In case of resignation or death of the President, the Vice-President automatically becomes President for the unexpired term.  The Vice-President serves as President-Elect of the Association.  The Vice-President shall serve as the chair of the Nominating Committee.

Section III:    Secretary:  The Secretary shall record the minutes of all meetings of the Board of Directors and the Association and shall be responsible for preparing and distributing meetings notices to the membership.

Section IV:    Treasurer:  The Treasurer shall keep and maintain the financial records of the Association; collect and deposit dues, and pay all bills.  The Treasurer shall present an annual financial statement and such other financial statements as may be requested to the Board of Directors and to members of the Association at regular meetings.

Section V:    Board of Directors:  The Board of Directors serves as the governing body of the Association.  The Board of Directors shall determine the use of all Association funds.

Section VI:   Publicity Director:  The Publicity Director shall work with the other Directors to inform members and the larger community of the activities of APSURA.  The Director shall strive to present a balanced image of the various recreational and service pursuits of the organization, with special attention to the accomplishments of individual members. 
 
Section VII:    Vacancies:  If the office of the President becomes vacant, the Vice-President shall complete the unexpired term.  Vacancies in the other offices or on the Board of Directors shall be filled by appointment by the Board of Directors, with appointees serving to the end of the normal term.

Article VI
Committees

Section I:    Nominating Committee:  A Nominating Committee consisting of three (3) Regular Members shall be appointed by the Board of Directors in time to include names of nominees in the notice for the General Meeting of the Association.  The Vice-President shall serve as Chairperson of the Nominating Committee.  Two (2) members shall be appointed from the General Membership.

Section II:    Membership Committee:  The Membership Committee shall process membership requests and shall maintain a current record of the Association membership.  This committee shall consist of at least two (2) Regular Members with one (1) member of the committee having responsibility for the membership files.

Section III:    Other committees:  Additional Committees may be appointed, as needed, by the President with the advice of the Board of Directors.

Article VII
Dues

Section I:    Annual Dues:  The annual dues for all members shall be set by the Board of Directors.  Dues shall be due and payable July 1 of the fiscal year. 

Section II:    Life Membership:  An optional Life Membership is available at ten times the annual dues in effect at the time the member elects to take this option.

Article VIII
Meetings

Section I:    The President and/or the Board of Directors shall call meetings of the general membership.  The annual meeting and other Association membership meetings are to be held at a time and place decided by the Board of Directors.  A quorum shall consist of the membership present to conduct Association business.  Meetings are to be conducted in accordance with Robert's Rules of Order.

Section II:    The Board of Directors shall meet at least two times per year upon call of the President.  A quorum of the Board shall consist of five (5) members.

Section III:    Special Association meetings shall be called by the President, by a majority of the Board of Directors, or on written petition of ten (10) percent of the membership.  A written notice of a special meeting stating the purpose shall be distributed by the Secretary to the membership not less that two weeks before the meeting.

Article IX
Elections

Section I:    Eligibility for Nomination:  Any Regular Member shall be eligible for nomination to any office in the Association or to the Board of Directors.

Section II:    Nominations:  The Nominating Committee shall prepare a list of candidates and shall send same to the Regular Members no later than fifteen (15) days prior to the annual meetings, which is the time of the election.  Additional nominations may be made by mail directed to the Nominating Committee, to be received by that committee no later than seven (7) days prior to the election.  The Nominating Committee shall be responsible for preparing all ballots, which are, in turn, distributed by the Secretary.

Section III:    Elections:  Election of officers and the Board of Directors shall take place at the annual Association meeting.  There shall be no absentee ballots.  The Nominating Committee shall serve as the elections committee, shall determine the results of the election, and shall report same to the membership.

Section IV:    Voting:  The officers and Board of Directors shall be elected by secret ballot if there is more than one nominee for a specific office; otherwise a voice vote shall be in order.

Section V:   Installation:  Newly elected officers and Board of Directors shall assume their duties on the first day of the fiscal year following their elections.

Article X
Non-Discrimination Policy

The Austin Peay State University Retirees Association does not discriminate on the basis of age, race, color, national origin, sexual orientation, medical condition or disability in any of its policies, practices or procedures.  This policy statement covers membership and participation in the Association.

Article XI
Amendment of By-Laws

Section I:    All proposed amendments to the By-Laws shall be presented to the Board of Directors of the Association.

Section II:    Approval of the proposed amendment(s) requires a two-thirds (2/3) majority vote of the Board of Directors.

Section III:    The Association President shall present the approved amendment(s) to the general membership at the annual Association meeting.

Section IV:    The proposed amendment(s) shall be distributed to the membership two (2) weeks prior to the annual Association meeting.  Final approval is received if fifty-one (51) percent of those present at the annual Association meeting vote in favor of the proposed amendments(s).

Signed and enacted by the below listed on May 1, 2009
Albert Bekus, Association President
Tim Hall, APSU President
Mitch Robinson, APSU VPFA
Roy Gregory, Executive Director APSU Foundation