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Transfer Guide

Students transferring from one college to another are concerned about how their courses will be accepted. The transfer evaluation team at Austin Peay State University works hard to make the transition smooth and easy. This guide is designed to answer most frequently asked transfer questions. Click here for an explanation sheet of the Student Transfer Credit Evaluation.

Who receives a transfer evaluation?

  • Students who apply, submit official transcripts, clear APSU admission criteria, and who have declared a major. Students with post secondary work from foreign institutions must submit a course by course evaluations from the Educational credentialing agency.

Who does not receive a transfer evaluation?

  • Students who have earned a baccalaureate degree and are now seeking TEACHER CERTIFICATION. Contact the Teacher Certification office at (931) 221-7553.
  • Students who have earned a baccalaureate degree and are undecided as to a second degree.
  • Transient students who have submitted an official transcript or letter of good standing from their home institution.
  • Students who are not interested in earning a degree from APSU. They may apply for admission as a Special student by indicating with their application for admission. All students are required to complete the assessment test unless they have prior credit in English and mathematics. These students will be limited to a maximum of 24 semester hours of APSU credit. Special students who later decide to seek a degree from APSU must submit credentials for full admission.

Which colleges do not receive a transfer evaluation?

What Non-traditional credit transfers to APSU?

  • Students may earn college credit with grades of 'P' for acceptable scores on:
    • ACT PEP
    • Advance Placement
    • CLEP
    • Correspondence
    • CPS Exam
    • CYBIS
    • DANTES
    • Law Enforcement and Correction Training Credit
    • Military Service
    • PONSI
  • The total amount of credit earned by a non-traditional method, including correspondence and extension credit, which is acceptable to apply toward a degree is limited to one-half the total number of credits required for the degree sought. Students are to submit a Coursework Approval form available from the reception area in the Ellington Student Services Building or at APSU Center at Fort Campbell (Enrollment Services Student Assistance Window, Building 202 Army Education Center) PRIOR to earning additional credit.
  • Official test scores must be sent from the testing center to APSU. Required documentation for Military Service experience must be either a DD214 (member copy 4), DD295, or an AARTS transcript.

What if I have an Associate Degree already?

  • The completion of an Associate of Arts or Science in a university parallel (transfer) program from a Tennessee Board of Regents two-year college, as stated in their 1988 or later bulletin, will satisfy the Liberal Arts core requirements for the BBA and BS and all core requirements for the BA except for Humanities foreign language (6 hours). This policy also applies to Hopkinsville Community College if six semester hours of American History have been included and if their core has been met without exception. An official transcript with the degree posted must be submitted to the Office of Admissions.

How are my courses evaluated?

  • After you have cleared the admissions process, your complete admissions file is forwarded to the Office of the Registrar's transfer team for evaluation. Each file is processed individually reviewing institutional catalogs using Microfiche, CD-ROM, and conferring with the Academic Departments for specific course equivalencies.

How will my grades transfer?

  • Austin Peay accepts credits from other regionally accredited colleges and universities as transfer credit. Substitutions of transfer credit in the requirements of the major must be approved by the department in which the major is housed. Students may appeal the denial of transfer of credit from non-regionally accredited institutions; the decision regarding such credit is deferred until after registration at APSU. Stipulations that apply to transfer credit include:

    1. All Transfer Hours Attempted, Hours Earned, Quality Points, and Grade Point averages earned at other colleges and universities will be included in the APSU academic record.  As of Summer 2015, all new or returning students who attended another institution while absent from APSU, transfer work GPA will not be included in the APSU academic record.
    2. Courses earned with grades of “A,” “B,” “C,” “D,” or “P” will be considered for applicability toward the APSU degree; only grades of “A,” “B,” or “C” will be accepted for ENGL 1010 , and remedial courses.  A grade of “F” will be posted on the APSU academic record.  Transfer grades are equated to the APSU grading system.
    3. Courses earned with grade of “I” will transfer to APSU as a grade of “F.”
    4. The completion of an Associate of Science or Associate of Arts degree in a university parallel (transfer) program at any Tennessee Board of Regents two-year institution, as stated in the institution’s 1988 or later Bulletin, satisfies the General Education core requirements for the BBA and BS and all core requirements for the BA except for Humanities Foreign Language (6 hours). The only exception to this policy is if the student has not completed six semester hours of history.  Students who have not completed six semester hours of history will not have met the General Education core requirements. Moreover, certain requirements of specific degree programs at APSU may be satisfied by careful selection of General Education core courses at the two-year institution. This policy also applies to Hopkinsville Community College if six semester hours of history have been included and if their core has been met without exception. The Associate of Applied Science programs at Fort Campbell, TBR Community Colleges or Hopkinsville Community College do not fulfill the General Education core requirements for the baccalaureate degree.
    5. The completion of a baccalaureate degree from any institution or the equivalent of a baccalaureate degree from a foreign university as certified by an educational credential agency may satisfy the General Education core requirements for a second bachelor’s degree, unless the history requirement in this Bulletin has not been met.
    6. There is not a maximum or minimum number of hours of credit that can be transferred from a community or junior college. Only lower division credits are transferable from a community or junior college. Courses will be evaluated on an individual basis as to their applicability toward degree requirements and must meet all University degree requirements.
    7. APSU grants non-traditional credit for military service and service schools in accordance with the recommendations included in the “Guide to the Evaluation of Educational Experiences in the Armed Services,” published by the American Council on Education.
    8. APSU grants credit for courses completed only from institutions that are accredited by the appropriate regional accrediting association for colleges and universities.
    9. Credit earned as a transient student that will be transferred to APSU must be approved on a Coursework Approval Form prior to the student registering.
    10. Only new transfer students beginning Fall 1999 may be considered for transfer credit from a non-regionally accredited institution of higher learning when requested during their first term at Austin Peay. Readmit, SOCAD, and currently enrolled students may request consideration for only such credits earned during or after Fall 1999. Course equivalency credit may be awarded only after review and approval by the appropriate academic department chair or designee and dean. One application for Transfer Credit form is required for each course requested for acceptance. A course competency examination or other evidence may be required as a part of this process.

    Transfer applicants who have a valid ACT English score of 28-30 (SAT/SAT1 verbal/ critical reading 620-680) may receive credit for ENGL 1010 . Those with a valid ACT English score of 31-36 (SAT/SAT 1 verbal/critical reading 690- 800) may receive credit for ENGL 1010  and ENGL 1020 . Students will receive this credit only if they have not already received college credit for ENGL 1010  and ENGL 1020 .

What if some or all of my grades were not good, is there any recourse?

  • Fresh Start
    1. “Academic Fresh Start” is a plan of academic forgiveness which allows undergraduate students who have experienced academic difficulty to make a clean start upon returning to college after an extended absence.
    2. The Academic Fresh Start allows eligible students to resume study without being penalized for his/her past unsatisfactory scholarship and signals the initiation of a new QPA/GPA to be used for determining academic standing.
    3. Readmitted students who were formally enrolled in the institution as well as transfer students who meet institutional requirements for admission and who have been separated from all institutions of higher education for a minimum of four (4) years are eligible for the Fresh Start.
    4. Institutional policies governing the readmission of former students and admission of transfer students must be in compliance with TBR policy 2:03:00:00 Admissions.
    5. This policy requires that the “transfer applicant’s grade point average on transferable courses must be at least equal to that which the institution requires for the readmission of its own students.
    6. Applicants who do not meet the institution’s standards may be admitted on scholastic probation or other appropriate condition. (2:03:00:00 Section II.B.3.)
    7. Each institution may establish an Academic Fresh Start provision which must meet the following minimum criteria:
    8. Student Requirements
      1. Separation from all collegiate institutions for at least four (4) years.
      2. Anytime after the readmission or admission as a degree-seeking student, file a formal application to the office as defined by the institution’s catalogue requesting the Academic Fresh Start and describing an academic plan.
      Terms of the Academic Fresh Start
      1. Once the student has satisfied the above requirements, the institution may grant the Academic Fresh Start. The student may be granted a Fresh Start only once.
      2. The student’s permanent record will remain a record of all work; however,courses taken and previously failed will be excluded from the calculation of the QPA/GPA. Courses with a D grade will also be excluded from the calculation when a grade of C or better is required in the student’s current major. QPA, GPA and credit hours will reflect courses for which passing grades were earned and retained.
        1. Retained grades will be calculated in the Fresh Start QPA/GPA.
        2. Coursed with D or F grades must be repeated at the institution when they are required in the student’s current major. All remaining courses for the current degree objectives must be completed at the institution. No transient credit will be accepted after invoking Academic Fresh Start.
        3. The application of retained credit toward degree requirements will be determined by the requirements currently in effect at the time the academic renewal status is conferred on the student. Specific program regulations must also be met.
        4. Previously satisfied Assessment and Placement Program (COMPASS) requirements will not be forfeited.
      3. Upon degree admission, Fresh Start applicants who did not satisfy COMPASS requirements at the time of previous enrollment and whose academic plan includes completion of a college-level English or mathematics course must meet current Academic Assessment and Placement Program (COMPASS) requirements regarding enrollment in college English and mathematics courses.
      4. The student’s transcript will note that the Fresh Start was made and the date of the Fresh Start.
      5. The student will apply for the Fresh Start with the understanding that all TBR institutions will honor a Fresh Start provision granted at another TBR institution. The student should also signify understanding that non-TBR institutions may not accept the QPA as it is calculated with the Fresh Start.
      6. This policy is independent of financial aid regulations. Financial aid requirements at the time of application will apply. Therefore, a Fresh Start applicant should check with his/her financial aid counselor for guidance.
    Care Policy

    A. The CARE (Credentials Analysis and Re-Evaluation) Policy is a plan of academic forgiveness, which allows undergraduate students who have experienced academic difficulty to make a clean start upon returning to college after an extended absence.

    B. The CARE allows eligible students to resume study without being penalized for his/her past unsatisfactory scholarship and signals the initiation of a new QPA/GPA to be used for determining academic standing.

    C. Readmitted students who were formally enrolled in the institution as well as transfer students who meet institutional requirements for admission and who have been separated from all institutions of higher education for a minimum of two (2) years are eligible for CARE. CARE is not available for students who have earned a college degree.

    D. CARE criteria:

    a.  Once the student has satisfied the above requirements, the institution may grant CARE.  The student may be granted CARE only once.

    b.  The student’s permanent record will remain a record of all work; however, up to 18 credit hours taken which earned grades of D or F during all terms beginning within a continuous 365 day window will be excluded from the calculation of the QPA/GPA. QPA, GPA and credit hours will reflect courses for which passing grades were earned and retained.

    (1) Retained grades will be calculated in the CARE QPA/GPA.
    (2) Courses with D or F grades must be repeated at the institution when they are required in the student’s current major.
    (3) The application of retained credit toward degree requirements will be determined by the requirements currently in effect at the time the academic renewal status is conferred on the student. Specific program requirements must also be met.
    (4) Previously satisfied Assessment and Placement Program (COMPASS) requirements will not be forfeited.

    c. Upon degree admission, CARE applicants who did not satisfy COMPASS requirements at the time of previous enrollment and whose academic plan includes completion of a college-level English or mathematics course must meet current Academic Assessment and Placement Program (COMPASS) requirements regarding enrollment in college English and mathematics courses.

    d. The student’s transcript will note that CARE was applied and the date on which it was applied.

    e. By applying for CARE, the student signifies understanding that institutions other than APSU may not accept the QPA as it is calculated with CARE.

    E. This policy is independent of financial aid regulations. Financial aid requirements at the time of application will apply. Therefore, a CARE applicant should check with his/her financial aid counselor for guidance.

    Course Repetition

    Students who are repeating a course with grades other than A or B for which they enrolled at APSU prior to Fall 1979 or any transfer courses must complete and file with the Office of the Registrar a Course Repeat Card. Cards are available in the reception area in the Ellington Student Services Building. Students must file the cards the first week of classes. Approval to repeat courses with grades of A or B may only be done with approval of the Vice President for Academic Affairs.

    The last grade received in a repeated course will be used in the computation of the grade point average. However, in cases where the course in attempted three times, including transfer work, the third and all future grades for the course will be included in the computation of the grade point average. Repeating a course already passed will result in the last grade received and credits earned from the last grade.

What if a course is offered at the freshman or sophomore level at my college and is similar to a senior level course at APSU and vice versa?

  • A course may be equal in content but taken at a different level. An example of this would be HIST 3015 World History I at APSU. It may be taught at your previous institution at the freshman or sophomore level, but here it is at the Junior level. The course is equal in content but cross level. If a course is equal in content but cross level and is a Liberal Arts Core requirement, a Core Substitution must be obtained from the Dean of the College in which the student is majoring. The Dean's office will have the Liberal Arts Core Substitution form. If the course is cross level and in the Major/Minor area of study, the advisor and Department Chair must sign a Major/Minor Substitution form. The Department secretary will have the form. Note: Substitution of a lower division (freshman or sophomore) course for an upper division (junior or senior) course does not affect the number of upper division hours required for graduation.

I am a transfer student, do I have to take the COMPASS?

  • Transfer students who have fewer than 60 semester hours of acceptable traditional transferable credit, and who have not earned college level composition-based English or algebra-based mathematics credits must undergo Compass assessment in the appropriate area(s). Transfer students with fewer than 60 semester hours of acceptable traditional transferable credit deficient in required high school English or mathematics units (regardless of ACT scores) must complete these Compass subject-area tests.