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Publication review process

The Review Process

APSU's Office of Public Relations and Marketing has certain criteria to determine whether a publication needs to be submitted for review and approval. Per University policy, this office is the campus unit designated by the APSU president to review publications for approval.

You must send a publication for review if it meets any one of the following four criteria:

  • The publication is being printed off campus.
  • Printing and/or design costs exceed $50.
  • The publication is being distributed off campus.
  • The publication is for an on-campus event that is open to the public.

Publications meeting any of the above criteria must have the APSU logo or respective unit identifier and combined Tennessee Board of Regents/affirmative action statement, which is described in greater detail in this section.

(Publications that do not require review may include the official wordmark, unit identifier, APSU logo or other associated trademarks, such as the Governor, the seal or Let's Go Peay! provided they do not alter the mark. The same applies for the TBR/affirmative action statement. Quality control for this will be in the hands of the department producing such items.)

Your publication must be accompanied by the Publication Approval Form. All information must be provided on the form. You must deliver both a clean copy of the publication and the approval form to our office, either in person or via campus mail, prior to approval.

Compliance with TBR guidelines, consistency of style, quality, cost effectiveness and correct use of logo are the primary purposes of the review process.

The TBR requires all printed publications produced for external audiences, including print advertising,* to use one of the following non-discrimination statements.

Standard Form
For use on all printed publications and advertisements (space permitting)
Austin Peay State University does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The Director of Affirmative Action has been designated to handle inquiries regarding the non-discrimination policies and can be reached at 601 College Street, Browning Bldg. Room 7A, Clarksville, TN 37044, 931-221-7178, nondiscrimination@apsu.edu. (publication number*)

Short Form
For use on printed publications and advertisements where space prohibits the standard statement
APSU does not discriminate on the basis of race, color, national origin, sex, disability, or age. For inquiries regarding non-discrimination policies, contact nondiscrimination@apsu.edu. (Publication number*)

*Publication numbers are only required on printed publications, not print advertisements.

During the review, staff will edit the publication for both copy and design elements. The latest edition of The Associated Press Stylebook is used in the editing of publications. Also, when applicable, staff will suggest more economical methods to print and distribute your publication.

No publication number will be assigned until all required information is received by Public Relations and Marketing. Staff may request to see proofs containing corrections before the required publication number is given.