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4:013 Contracts

 

Austin Peay State
University
Contracts


POLICIES
Issued:  November 17, 2017

Responsible Official:  Vice President for Finance and Administration

Responsible Office:  Procurement and Contract Services
 

 


Policy Statement


It is the policy of Austin Peay State University to utilize a University-wide structure for managing contracts and other legally binding documents to protect the University’s legal interests.


Purpose


The purpose of this policy is to establish a University-wide structure for managing contracts and other legally binding documents.


Contents


Procedures
-Approval/Authority
-General Contract Policy

Related Forms
-APSU Contract Forms

Links
-APSU Policy 4:002
-APSU Procurement and Contract Services Website


Procedures



Approval/Authority
  1. All agreements and contracts affecting the University must be approved and executed by the President or the President’s designee.
  2. Certain agreements may be subject to additional review and/or approval processes as set out in APSU policies, i.e. Fiscal Review, State Building Commission, etc.
  3. The authority to approve contracts is delineated in APSU Policy 4:002.

General Contract Policy
  1. Contracts Generally
    1. Contracts for goods or services shall be in compliance with all applicable federal and state requirements and APSU Policies.
    2. All contracts of goods and services shall be based upon the principle of competitive bidding except when an alternate procurement method is justified in writing and approved by the appropriate authority, as required by APSU Policy 4:002.
    3. A complete record shall be maintained of each procurement transaction to provide a clear audit trail.
  2. Contract Manual
    1. The Office of Procurement and Contract Services shall maintain a contract manual, which will be in electronic format, to ensure that all contracts comply with the federal and state laws and regulations.

Related Forms


APSU Contract Forms www.apsu.edu/procurement/forms

Links


APSU Policy 4:002 https://www.apsu.edu/policy/delegation-authority-approval-and-execution-contracts-and-agreements-4002

APSU Procurement
and Contract Services
Website
www.apsu.edu/procurement

Revision Dates


APSU Policy 4:013 - Rev.: November 17, 2017
APSU Policy 4:013 – Issued: March 8, 2017


Subject Areas:

Academic Finance General Human
Resources 
Information
Technology 
Student
Affairs 
  X        

 


Approved


President:signature on file