2:010 Undergraduate Academic Retention Standards
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2:010 Undergraduate Academic Retention Standards

Austin Peay State
Undergraduate Academic Retention Standards


Issued:  March 25, 2017

Responsible Official:  Provost and Vice President for Academic Affairs

Responsible Office:  Center for Teaching and Learning


Policy Statement

It is the policy of Austin Peay State University to establish minimum criteria for undergraduate academic retention standards.


The purpose of this policy is to establish the criteria for undergraduate academic retention at Austin Peay State University. 


Establishment of Criteria
  1. The institution will develop specific criteria, in compliance with this policy, to be implemented and enforced as the undergraduate academic retention standards of the institution.
  2. Initial institutional standards and all subsequent revisions will be submitted to the President for review and approval.
  3. The approved undergraduate academic retention standards of the institution are to be clearly expressed in the catalog, uniformly applied to all students, and promptly enforced at the close of each semester.

Quality Point System
  1. The following quality point system is to be used in determining averages:
    1. For each credit hour of A: 4 quality points.
    2. For each credit hour of B: 3 quality points.
    3. For each credit hour of C: 2 quality points.
    4. For each credit hour of D: 1 quality point.
    5. For each credit hour of F: 0 quality points.
  2. The quality point average is determined by dividing the total number of quality points earned by the total number of credit hours which the student attempted except for credit hours in courses from which the student withdraws in good standing (see Drop and Withdrawal Standards) or for courses in which the student receives grades such as pass/fail and which are not considered when determining the QPA.
  3. If an institution elects to award grades which are not considered in computing the QPA, it must describe these in the catalog or bulletin and explain the application of such grades.
  4. In addition, it must provide a statement within the catalog or bulletin which limits the number of hours of such grades per semester and the maximum number of such hours a student may receive in total.
  5. Finally, a single student transcript will include term and cumulative QPA calculations which ensure that the institution treats remedial/developmental hours alike in calculating QPA. The transcript will include the following:
    1. A QPA comprised only of hours taken in courses numbered 100 and above ("college only" QPA) and
    2. A QPA comprised of hours taken in courses numbered 100 and above and hours taken in Remedial/Developmental courses ("combined" QPA).
  6. The following uses are based on each calculation:
    1. The "college only" QPA will be used in calculating the required QPA for graduation.
    2. The "college only" QPA will be used in determining graduation honors.
    3. The "college only" QPA will be used in determining term honors.
    4. The "combined" QPA will be used in determining suspension and probation.
    5. The "combined" QPA will be used in determining financial aid eligibility.
    6. The "combined" QPA will be used in determining athletic eligibility.
  7. For the purpose of increasing mastery in a course when such is necessary for successful performance in a subsequent course or for the purpose of increasing the quality point average (and only for these purposes) institutions may permit students to repeat courses in which their final grades are C or lower.
  8. Thus, in computing the quality point average, the question of how to count repeat courses must be specifically addressed in the catalog or bulletin, and courses may not be repeated more than twice (three attempts) unless the grades in the third and subsequent attempts are used in calculating the quality point average.
Students may be permitted to repeat a course in which a grade of B or higher was earned only with the approval of the chief academic officer or designee as an exception to this policy.

Retention Standards
  1. The minimum quality point average required to achieve the baccalaureate degree is 2.0.
  2. In addition, a student who fails during any term to attain a cumulative QPA at or above the level indicated below for the credit hours attempted will be placed on academic probation for the subsequent term.
  3. Required Semester System Cumulative Hours AttemptedQPA
    1. 14 and under No minimum
    2. 15-29 hours attempted 1.4
    3. 30-50 hours attempted 1.7
    4. 51-67 hours attempted 1.9
    5. above 67 2.0
  4. At the end of the next term of enrollment, a student on academic probation who has failed to attain either the above cumulative standard or a 2.0 QPA for that term will be suspended for a minimum of one term. The summer term may not be counted as the term of suspension.
The institution may develop specific readmission policies and practices to enable the suspended student to appeal for readmission based on factors of extenuating circumstances and hardship.

Minimum Criteria for
Institutional Academic
Fresh Start Policies


  1. "Academic Fresh Start" is a plan of academic forgiveness which allows undergraduate students who have experienced academic difficulty to make a clean start upon returning to college after an extended absence.
  2. The Academic Fresh Start allows eligible students to resume study without being penalized for his/her past unsatisfactory scholarship and signals the initiation of a new QPA/GPA to be used for determining academic standing.
  3. Readmitted students who were formally enrolled in the institution as well as transfer students who meet institutional requirements for admission and who have been separated from all institutions of higher education for a minimum of four (4) years are eligible for the Fresh Start.
  4. Institutional policies governing the readmission of former students and admission of transfer students must be in compliance with the institutions admission policies.
  5. Applicants who do not meet the institution's standards may be admitted on scholastic probation or other appropriate condition.
  6. The institution may establish an Academic Fresh Start provision which must meet the following minimum criteria:
    1. Student Requirements
      1. Separation from all collegiate institutions for at least four (4) years.
      2. Anytime after the readmission or admission as a degree-seeking student, file a formal application to the office as defined by the institution's catalog or bulletin requesting the Academic Fresh Start and describing an academic plan.
    2. Terms of the Academic Fresh Start
      1. Once the student has satisfied the above requirements, the institution may grant the Academic Fresh Start. The student may be granted a Fresh Start only once.
      2. The student's permanent record will remain a record of all work; however, courses taken and previously failed will be excluded from the calculation of theQPA/GPA. Courses with a D grade will also be excluded from the calculation when a grade of C or better is required in the student's current major.QPA, GPA and credit hours will reflect courses for which passing grades were earned and retained.
        1. Retained grades will be calculated in the Fresh Start QPA/GPA.
        2. Courses with D or F grades must be repeated at the institution when they are required in the student's current major. All remaining courses for the current degree objectives must be completed at the institution. No transient credit will be accepted after invoking Academic Fresh Start.
        3. The application of retained credit toward degree requirements will be determined by the requirements currently in effect at the time the academic renewal status is conferred on the student. Specific program regulations must also be met.
        4. Previously satisfied remedial/developmental or learning support placement from ACT, Assessment and Placement Program, COMPASS, Accuplacer, or other placement testing instrument utilized by the institution will not be forfeited.
      3. Upon degree admission, Fresh Start applicants who did not satisfy remedial/developmental or learning support requirements at the time of previous enrollment must meet current remedial/developmental or learning support requirements regarding enrollment in college English and mathematics courses.
      4. The student's transcript will note that the Fresh Start was made and the date of the Fresh Start. 
      5. The student will apply for the Fresh Start with the understanding that it may only be applicable to APSU and other institutions may not accept the QPA as it is calculated with the Fresh Start.
This policy is independent of financial aid regulations. Financial aid requirements at the time of application will apply. Therefore, a Fresh Start applicant should check with his/her financial aid counselor for guidance.

Drop and Withdrawal
  1. After the official registration period is over, students may make adjustments in their schedule through the process of adding and/or dropping courses.
  2. A student may drop or add a course by obtaining the approval of the appropriate administrators.
  3. The last date for students to add or drop a course without a penalty is to be clearly indicated and expressed in the catalog or bulletin of the institution.
  4. At the discretion of the institution, courses that are dropped within the add-drop period may be or may not be indicated on the student's transcript.
  5. After the last day to add or drop a class without a penalty, and not later than two-thirds into the semester, a student may officially drop a course(s) or withdraw from the institution and receive a "W" or other appropriate grade.
  6. In general, such grade counts as no hours attempted.
    1. After two-thirds of the semester is complete, a student may drop a course(s) or withdraw from the institution without a mandatory grade of "F" only after having established the existence of unavoidable circumstances.
    2. In such cases, it is the responsibility of the appropriate university administrators or faculty to determine the grade the student is to receive, which could be an "F".
      1. Statements describing this process will be clearly shown in the catalog or bulletin of the university.
  7. Students who desire to drop a course (s) or withdraw from the institution before the end of a semester must make a formal application to the appropriate administrative office of the institution which will be so defined in the catalog or bulletin of the institution.
  8. If for any reason a student does not officially drop a course(s) or withdraw from the institution; the student will receive an "F" for each course(s) involved.

Revision Dates

APSU Policy 2:010 – Issued: March 25, 2017

Subject Areas:

Academic Finance General Human



President: signature on file