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Arrival Information

                                                   WELCOME TO A.P.S.U. !!!

Below are important dates for you to add to your calendar:

International Student Orientation

This mandatory orientation session for international students will provide important information to help you adjust to life at APSU and the U.S.

August 21, 2014 from 9:30 a.m. to 12:30 p.m.

International Student Housing Check-In

Fall Semester 2014

Official check-in for freshmen (1st year) students—August 21, 2014 (8am - 3pm)

Early check-in for new international students—August 20, 2014 (send travel information to the Office of International Education to ensure room is ready)

By request, new international students may also check-in on August 19  or 18, 2014 (at own cost)

Before You Leave for the United States

  1. Renew your passport for an expiration date no earlier than your program end date at APSU. This will ensure that you are able to enter and depart the country during your program of study.
  2. After receiving your DS-2019 form (for the J-1 student) or I-20 (for the F-1 student), schedule an appointment with the American Embassy to complete your visa interview. Be sure to bring the appropriate documentation with you including your visa application, I-20 or DS-2019 form, your letter of acceptance at APSU, financial statements and any other requirements. Information about student visas, how to apply, required documentation and preparing for the interview is available from the U.S. Deptartment of State.
  3. Before scheduling your flight to the U.S., contact the Housing Office or Office of International Education to verify your room assignment and earliest possible check-in date at APSU. As an F-1 or J-1 student, you must plan to arrive no earlier than 30 days prior to your program start date. Do not book your airline ticket before confirming that your room will be available for check in on the date that you plan to arrive at APSU. The Housing Office requires students to check in to their rooms on certain dates and during certain time periods. Ensure that you will arrive to check in to your room on these dates and within these hours. If your flight is delayed and you are unable to arrive within these hours, please have a back-up plan including a local hotel option. You may also contact the Office of Public Safety at (931) 221-7786 to request special assistance in the event that you arrive at a late hour.
  4. Make copies of your immigration documents including your DS-2019 form (for J-1 students), I-20 (for F-1 students), student visa, passport, financial statement, and acceptance letter to APSU. Leave one copy of the documents in a safe place with a family member.
  5. Update your immunization records. An international student is required to submit proof of two immunizations against measles, mumps, and rubella during his/her lifetime. International students are also required to submit proof of a negative tuberculosis test dated within 30 days or a letter from physician confirming that the student is TB free.  A student who has not submitted this proof of immunizations and TB-free statement will not be able to register for classes.
  6. Notify your banking institution in your home country that you will be studying in the U.S.A. and for what time period you will be abroad. Discuss using your debit/credit card in the U.S. and whether it will function. Do not rely solely on your debit/credit card from your home country bank as sometimes these cards do not function in the U.S. Plan to also bring a small amount of U.S. dollars that will provide enough funds to sustain you until you are able to meet with a U.S. banking official to open up an account in the U.S.
  7. Make travel arrangements from the BNA-Nashville International Airport to Clarksville, Tennessee. The average travel time from BNA to APSU is 45 minutes to one hour. Use the Airport Pickup Form and the Office of International Education will try to arrange transportation for you. Other options include the following:
    1. 24-Hour Airport Shuttle; cost:  US$75-$95 (the price is subject to change); (931) 237-2699;
    2. APSU Volunteer Pick-Up; APSU community members often volunteer to pick-up international students at the airport.  Please book your arrival time between the hours of 8 a.m. and 8 p.m. and request this option at least three weeks in advance of your arrival date.  You  may request volunteer pick up by submiting the Airport Pickup Form or contacting the Office of International Education by email. 
  8. Send your travel itinerary to the Office of International Education with your arrival date. If you experience a delay at Customs and Immigration, this information will allow us to support you through the entry process. Also, you should schedule an appointment to confirm your arrival for visa purposes with the Office of Admissions and the Office of International Education.
  9. Double-check the packing list enclosed in the International Student Handbook to ensure you have included all necessary items in your stow-away luggage and carry-on bags before you depart.

Travel to the U.S.

  1. Be sure you know your flight itinerary – you will most likely be flying into the Nashville International Airport (BNA) - and verify that you have transportation arranged from the airport. If you need assistance with transportation from Nashville to Clarksville, contact the Office of International Education for information on shuttles.
  2. Hand carry all of your important documents, including your passport, I-20, visa and financial documents. These must be readily available for immigration officials at your port of entry. You should also carry with you all contact information for your U.S. sponsor or guardian as well as the Office of International Education at APSU.
  3. There are further recommendations from U.S. Immigration and Customs Enforcement and Department of Homeland Security: Study in the States.

When You Arrive in Clarksville

  1. New and transferring F-1 and J-1 students should plan to arrive in Clarksville before orientation and classes are scheduled to start. Please call or come by the Office of International Education (931-221-6851) when you arrive in Clarksville – we want to know you have arrived safely!
  2. All international students must make an appointment to meet with Kay Wadia of the Office of Admissions. Bring all of the following items to the Office of Admissions appointment: your passport, visa and I-20. Please be on time and expect this process to take 30 to 45 minutes. If you arrive at Admissions without an appointment, the staff may be busy with other students and unable to help you until later.
  3. Following that appointment you will need to see Leslie or Donna at Health Services (no appointment necessary).  J-1 students, new and transferring F-1 students must bring all of the following items to the Health Services appointment: proof of health insurance equal to or greater than the TBR contracted policy, proof of two MMR (measles, mumps, rubella)  immunizations, chicken pox immunization (if not already submitted), and proof of a negative tuberculosis test from within 30 days of your arrival to the United States (BCG not acceptable), or a letter from your doctor stating that you are TB free. If you plan on living on campus, you must have received a meningitis shot from within the last 5 years.

Campus Policies

Academic Policies. F-1 and J-1 international students will be expected to follow regular APSU policies. Please look at the complete policy list for details.

Disability Policy. Any student who has a disability that affects his or her academic performance is encouraged to make an appointment with the Office of Disability Services.

Academic/Classroom Misconduct. Students are expected to conduct themselves appropriately at all times. Academic and classroom misconduct will not be tolerated. Students should read the APSU Code of Conduct.

Plagiarism/ Cheating Policy. Plagiarism and cheating are serious offenses and can result in a failing grade for the assignment/course. Plagiarism is taking another person’s idea or written work and using it as (or part of) your own work without appropriate credit. At no time is it acceptable to hand in class work which has been taken from someone else’s work – this includes the internet.

Grievances Policy. If a student has any complaints or troubles in regard to a certain class or teacher, the student should first talk with the teacher and work together to address the situation and come to a mutual agreement. If the student is not satisfied with the outcome, the student should then make an appointment with the department chair, who will try to work with both the student and the teacher to reach a satisfactory resolution.

Academic Probation. Full-time F-1 students must show progress in classes to maintain student status. In addition to excessive absences (see attendance policy above) if a student does not participate in class or habitually does not turn in assignments or homework, the student’s visa status will be in jeopardy