Application, Cancellation and other Forms

Study-Abroad Application

Where do I obtain my application form?

Part A, Study Abroad/Exchange Program Application (click on "Part A")

Part B/Study Abroad/Exchange Program Application

 You will need to fill out and submit Part A online.  Then you will need to print and fill out Part B and turn in this portion to the Office of International Education, Harned Hall, Room 127.

If you are applying for a CCSA or ISEP program, you will need to fill out  an additional application (provided by the organization) as well.

Filling out and submitting the APSU Study Abroad/Exchange Program Application does not automatically qualify you for the Global Learning Travel Grant.  To apply for this grant, click here Travel Grant Application

Cancellation of your Application

After having submitted my application for a study-abroad or an exchange program, what do I do if I find that I cannot go?

Below is our cancellation policy and the online Cancellation Form.  Filling out this form will automatically notify the Office of International Education and Financial Aid (in case you have applied for aid).  You will still need to notify the faculty member who coordinates the program you have applied for.

In the event that an applicant must cancel his/her planned participation in an APSU study-abroad or exchange program, the Office of International Education must be notified immediately. Individuals who cancel prior to the application deadline will receive a full refund less the $100 non-refundable portion of their application deposit. Individuals who cancel after the application deadline are responsible for the $100 non-refundable portion of the application deposit and any unrecoverable expenses incurred by APSU on their behalf. All cancellations must be made in writing via the APSU Study-Abroad and Exchange Program Online Cancellation Form in order for refunds to be processed. The foregoing standards also apply to applicants whose participation is involuntarily canceled by APSU due to the applicant's failure to remain in good standing. Should APSU cancel a program prior to departure, a full refund will be issued. Should APSU terminate a program in progress, all program payments to APSU less non-recoverable expenses will be refunded.

 Trip Cancellation Insurance

Applicants are strongly encouraged to consider purchasing trip cancellation insurance. This insurance is available through most travel agencies or by doing a web search for trip cancellation insurance. A few suggestions are: AAA, Access America and Travel Guard Insurance (APSU does not endorse these agencies).

Please complete and submit the Cancellation Form.

Additional questions:

Can I receive assistance with completing the form?

If you have questions about how to complete the forms, you may contact the Office of International Education or the study-abroad program coordinator.

What is the deadline for applications?

Consult the program's specific information for the deadline of the program of your choice.

Although the deadlines vary, it is best to apply by Feb. 29 for summer programs and Sept. 20 for winter programs.

Should I submit my application if I am not sure I will go?

Most programs require a nonrefundable application fee at the time of application. Once your application fee is received, the program coordinator will use it to make travel arrangements on your behalf. Additionally, many programs are offered on a first-come, first-served basis and your nonrefundable application fee secures your spot in the program. If you are not certain that you will be able to attend, make an appointment with the study-abroad coordinator or the Office of International Education to discuss any barriers to your participation.

Where do I turn in my application for study abroad?

All applications for study abroad should be submitted to the Office of International Education between the hours of 8 a.m. and 4:30 p.m., Monday-Friday. You may choose to hand deliver your application to Harned Hall, Room 127, or mail it to the following address: Austin Peay State University, International Education, Box 4485, Clarksville, TN 37044 

When and how will I know if I have been accepted into the study-abroad program?

Once you have been accepted into the program, you will receive an  e-mail notifying you of your acceptance to the program.