Austin Peay State University recognizes the importance of providing international experiences and opportunities for global learning both abroad and on-campus. In an effort to support international programming initiatives, International Education will allocate funds to projects developed by APSU departments, APSU student organizations, and other APSU groups that benefit the internationalization of the university. It is the goal of International Education to allocate funds in an equitable manner thereby promoting both diversity in programming and educational objectives and ensuring greater access for student populations. These projects should seek to enhance the personal development of students and/or enlarge the potential for interaction among students.

Priority for funding will be given to programs that address one or more of the following:

Global competencies

Cultural Awareness and Appreciation

International/Worldwide Understanding

Engagement of International students and scholars

The following factors will be considered when determining allocation amounts:

1. The event must fit into the guidelines established in this packet.

2. Nature of the project or activity

3. Number of students affected by the project or activity

4. Co-sponsorship/Partnership between departments

5. Availability/Duplication of already existing programs

Funding Guidelines

Projects or activities that do not fall into these categories will be considered on a case by case basis and may be funded at the discretion of the Coordinator of International Education.

There is no guarantee of funding. Funds are limited; therefore, International Education will consider grant requests until the funds are depleted. Requests will be given first come/first served priority and considered for funding within these guidelines.

Please complete this evaluation in a thorough and timely manner, no more than one month following the activity. Please type or print all information.

Name of Department: _________________________________________________

Name of Program: ____________________________________________________

Evaluation completed by: _______________________________________________

Address:_____________________________________________________________

1. How many members of the following groups participated in your program:

_______Students _______Faculty _________Staff ______ Community

2. Did the participants evaluate the project/program?

If appropriate, please attach a copy of the participant evaluation tool and a summary of

the evaluation findings.

3. Did your project/program meet your stated goals and learning outcomes?

Summarize assessment such as how the original goals for this program were met. Specific documentation of such should be submitted. Assess how the original learning outcomes for this program were met and attach documentation of such.

________________________________________________________________________________________________________________________________________________

4. What recommendations for improvement would you make to groups that may plan a similar project/program in the future?

________________________________________________________________________________________________________________________________________________

5. Please attach a final budget of expenses (and income) for your project/ program.

Note: Use additional sheets of paper, if necessary, to complete this evaluation.

International Education will consider funding requests from departments, staff groups, and student organizations recognized as active organizations in Student Life & Leadership.

Participation in the event should reasonably enable any interested student to attend or join and must be seen to provide valuable service to APSU students.

International Programming grants will not be issued for these purposes:

1. Support (or oppose) or sponsor ballot initiatives or legislation, candidates seeking election, or other partisan political purposes.

2. Support or sponsor political purposes or oppose political purposes.

3. Support religious rites, services, or attempts to convert students to a certain religious faith or belief.

4. Support any event/program that is in violation of the Code of Student Conduct or does not adhere to University policies or procedures.

5. Purchase alcohol, tobacco, or any product that violates University policies.

6. Support philanthropic or charitable departments.

7. Support charitable efforts by the department.

8. Support events for off campus groups, individuals or non APSU students.

Note:

***** Religious departments may apply for funding for administrative and educational/informative expenses in association with programs they sponsor that are eligible for funding under these guidelines.

***** Partisan political departments are defined as those affiliated with a registered political party or candidate.

Fees must be demonstrated to be reasonable and in keeping with the level of fee recently charged by the speaker or performer. Documentation of the cost must be presented at the time of the funding request.

The cost of transportation will not exceed the normal cost of transportation from the performer's residence or place of business to APSU and return. Lesser costs for transportation for performers who are en route should be obtained whenever possible.

The cost for meals (for guest speaker, band, etc.) may not exceed the current limits as established by university and state travel guidelines.

Includes decorations, rental of items such as facilities, stages, lights, piano, etc.

Limited to on-campus advertisement by student newpaper and radio station, posters, flyers, etc.

The event preceding the reception must be open to all students.

The reception must be open to all students.

The event must be publicized throughout the campus.

Refreshments funded by the International and Intercultural Programming Committee must be non-alcoholic.

If required, travel expenses associated with the sponsored activity or program. All student travel policy guidelines must be strictly adhered to, and all travel policy guidelines must be enforced. These will be considered on a case by case basis.

Travel for which academic credit is given, or which is mandated/required by the departments governing body or class, will not be funded.

Documentation for cost of travel expenditures will be required at the time of request for funding.

Funding request for events planned during the summer months should be made during the spring budget cycle.

Will the activity benefit a large number of students, or only a few?

How does the proposed activity meet the diverse needs of APSU students?

Is another department/organization conducting the same kind of function or activity?

Is the department capable of doing what is requested as demonstrated by a history of successfully conducting similar events?

Are there other departments/organizations that could help with the proposed activity, through co-funding, co-sponsorship, or providing advice and assistance?

Has there been adequate planning for advertising and communicating the information to the university to enable the success of the program?

Does the program provide a learning opportunity for APSU students?

All departments must submit a complete funding packet following the guidelines in this packet to:

International Education

P.O. Box 4485

The sponsoring department shall maintain the responsibility of processing the required forms to dispense fund (i.e. purchase order, contract, etc.). This paperwork should then be forwarded to International Education, P.O. Box 4485 for account codes, object codes, and signatures.

No commitments for funds may be made prior to receiving approval of an allocation of funds from the International Programming Grants.

No event/program will be funded over the amount that is approved by International Education. Funds can be moved between approved line items only. No new line items created after approval will be funded by the International Programming Grants. The

department incurring such debts will be responsible for the payment from sources other than funds allocated by the International Programming Grants.

All International Programming grant monies allocated are subject to approval of the Provost, Vice President for Academic Affairs.