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Exception time reporting

for Non-Exempt and Exempt Employees

 Exception time reporting means it is assumed that you work a set amount of hours each week unless to report something extra such as taking time off or specifically for non-exempt employees reporting overtime or comp time. 

 The WTE process allows employees to enter their exception time on a web based time sheet (non-exempt) or leave report (exempt). Once submitted it allows supervisors to approve their time. This is available 24/7 for entry and viewing.  

The employee’s WTE time sheet/leave report will be available on the first workday of each pay period.  If you don’t have a WTE time sheet/leave report, notify your supervisor immediately.

 Employees should enter any exception time as taken and not wait until the end of the reporting period to input hours worked.

 Once the employee’s exception hours have been correctly recorded, submitted for approval and approved by the approver(s) it is ready to be processed by payroll. If the hours are not correct, the approver can send the timesheet back for correction or correct the time sheet/leave report with comments.

WTE time sheets will always be associated with one of the following transaction statuses:

  • Not Started – Time sheet has not been opened by employee.
  • In Progress – Employee has opened time sheet and may or may not have entered hours.
  • Pending – Time sheet has been submitted for approval.
  • Return for Correction – Time sheet has been returned for correction by the approver to the employee.
  • Approved – Time sheet has been approved by the approver and is ready for payroll processing.

 You may always check the status of your time sheet on the Time Sheet Selection or leave report screen screen.

 

Accessing your Banner WTE Time Sheet/leave report

 Login to http://www.apsu.edu/

Click on OneStop at bottom of page and then click login

Log in using your Banner ID and Password that you currently use when signing on to your computer. It is very important that you do not share your User Name and Password with anyone due to the personal information that is accessible with your Login. Sharing your User Name and Password also violates APSU Policy. Contact the help desk if you experience problems with your Username or Password.

 Click on Web Self Service

At the next screen, click on “Employee” Tab.

Click on the Employee Menu and select time sheet (non-exempt)  or leave report (exempt)

Select the position and pay period you want to enter exception hours.

Be sure you select the correct pay period.

 

How to Enter Exception Hours

  Click on Enter Hours for the day you need to enter exception hours.

 After entering your hours, click Save. You may then select Next Day or go back to Time Sheet/leave report. Either option will prompt you to continue entering until all exception hours for the pay period have been recorded.

 You may enter hours and logout of the system as often as needed during the pay period.

  • Select Copy to copy hours to other days (for days when your exception hours are exactly the same).
  • You may use the Comments button to enter any additional information (optional unless you are entering adjustment hours).
  • The Preview button will allow you to view your time sheet/leave report in a landscape format for the entire month.
  • Do one of the following to correct entry errors:

Restart Button – will clear the entire time sheet and allow you to start all over again.

Delete Button - Will clear entries for that day.

 Enter your time worked throughout the pay period instead of waiting until the last minute and entering it all at the same time.  Waiting until the end of the period could jeopardize your pay if you are out unexpectedly the week hours should be submitted.

If you have no hours to report, click enter hours on any day and enter a “0” and submit.

 If you prematurely Submit for Approval, you must contact your supervisor/approver to return your time sheet to you.

 The Submit By Date on your Time Sheet/Leave Report is the date your Approver must have your time sheet to payroll. You must submit your time to your approver by the date and time indicated on the payroll schedule.