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APSU Employee Benefits Summary

The following information applies to regular, full-time employees:
Regular part-time employees receive benefits where applicable on a pro-rated basis equal to the percentage of their employment compared to full-time employment.

BENEFITSWHEN ELEGIBLECONDITIONS

Annual Leave

Clerical and Support


APSU Policy 5:038




Administrative & 12-Month Academic



Begin accruing from date of employment








Begin accruing from date of employment



0– 5 years → 7.5 hours/month
5–10 years → 11.3 hours/month
10-20 years → 13.2 hours/month
20 or more → 15.0 hours/month


Annual leave may not be taken before it is earned.



15.0 hours per month 

Sick Leave

APSU Policy 5:045

Begin accruing from date of employment

Accrue 7.5 hours per month. 
Sick leave may not be taken before it is earned.
Unused sick leave counted as creditable service for TCRS retirement.

Military Leave

APSU Policy 5:044

From date of employment Not to exceed 20 working days in any one calendar year, plus such additional days resulting from any call to active duty status.

Civil Leave

APSU Policy 5:039

From date of employment Regular pay for time while serving on jury duty or as a subpoenaed witness for the state.

Bereavement Leave

APSU Policy 5:049

From date of employment Not to exceed three regularly scheduled work days due to death of an immediate family member (as defined by policy).

Maternity Leave

APSU Policy 5:043

From date of employment Leave for maternity purposes for a period up to four months upon request of the female employee. Sick leave shall be used for a period of medical disability only.

Paternity Leave

APSU Policy 5:043

From date of employment Regular, male employees may request paternity leave due to the birth of their child. Employees may use up to thirty (30) working days of sick leave if their balance is sufficient. In the event both parents are state employees, the aggregate amount of sick leave that may be used for maternity and paternity leave is limited to thirty (30) days.

Family and Medical Leave

TBR Policy 5:01:01:14

Must have worked at least 12 months and have worked at least 1,250 hours during the preceding 12-month periodRegular employees may take up to 12 work weeks of leave during a 12-month period for specified family and medical reasons, to provide continued health insurance coverage during the leave period and to insure employee reinstatement to the same or equivalent position following the leave period.

Adoptive Parents Leave

APSU Policy 5:037

From date of employment Special leave without pay for up to four months to adoptive parents. Does not apply in the case of stepchild or adult adoption. During the four-month period an employee may use sick leave for up to 30 working days provided his/her sick leave balance is not exceeded.

Leave of Absence Without Pay

APSU Policy 5:040

From date of employment Must be approved by the Senior Administrator.
Holidays

(13 Total) Regular full- and part-time executive, administrative, professional, clerical and support employees

From date of employment New Year’s Day, King Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day, plus 5 additional days as designated by the President and Chancellor.

APSU Policy 5:054
Death Benefit

TBR Guideline P-150

From date of employment In accidental or natural death, while employed at Austin Peay, wages, unused accrued annual and sick leave, and compensatory time shall be paid to the employee’s estate or designated beneficiar

Death Benefit Overview
APSU Beneficiary Form

RetirementFrom date of employment

University pays all contributions.
Benefits in TCRS are based on salary and years of service.
Exempt, monthly paid employees may choose TCRS or the Optional Retirement Program.
Retirement is optional for regular part-time employees.

Retirement Program Overview

403 (b) annuity and Deferred Compensation Program

From date of employment

Contributions may be made to a 403(b) tax deferred annuity on a salary reduction basis.

The state of Tennessee Deferred compensation program allows you to select from two plans: a 457 plan and a 401(k) plan. 
403(b) Information
401k & 457 plan Information

State Group Insurance

First day of the calendar month following the effective date of employment. 

Employees may elect to participate in the Standard or Partnership PPO with BC/BS or Cigna, which includes term life insurance and special accident insurance.
Regular, part-time employees must be working at least 30 hours per week.
State Group Insurance Enrollment Guide
State Group Insurance Enrollment Form

Term Life and Special Accident Insurance

Optional Special Accident Insurance

New Employees:
First day of the calendar month following the effective date of employment.

Current Employees:
During annual enrollment/transfer period 

To enroll in this program, coverage may be purchased on yourself or eligible dependents without being enrolled in the State Group Insurance Plan.

Adds additional coverage to the Special Accident insurance offered through the State Group Insurance Program.
Employee pays full premium.
Optional Special Accident Member Booklet
Optional Special Accident Beneficiary Form
Optional Special Accident Enrollment Form

Dental Insurance 

New Employees:
First day of the calendar month following the effective date of employment.

Current Employees:
During annual enrollment/transfer period 

Regular employees who are scheduled to work at least 30 hours per week.

Employees may choose one of two plans available:

1) Prepaid 2 Option:
Employees must designate a dentist from the list of participating providers in the directory.

2) Preferred Dental Organization (PDO) Option:
No deductible when receiving service from a preferred dentist. Maximum benefits obtained when utilizing a preferred dentist, the Plan provides a reduced benefit when utilizing non-preferred dentists. Waiting period for certain services. Orthodontic services for children under age 19 - see brochure for more information.
Dental Insurance Enrollment Guide
Dental Insurance Enrollment Form

Optional Universal Life Insurance

New Employees:
New enrollment is no longer permitted.

Current Employees: During annual enrollment/transfer period 

Regular employees who are scheduled to work at least 30 hours per week.
The universal life insurance plan offers a death benefit as well as a savings feature. The premiums are higher than term life insurance because it includes cash accumulation, a loan provision and paid-up features. The premiums do not increase as the participant’s age increases. New employees can elect coverage up to three times their annual salary at the time they are first eligible for coverage. Requires verification of current health status if enrolling during the annual open enrollment period. Coverage for your spouse may be a stand-alone policy.

Employee pays full premium.  Enrollment directly with Unum by phone or mailing completed enrollment form.

Optional Term Life Insurance

New Employees:
Coverage must be applied for by the end of their first full calendar month of employment. Coverage will become effective the first day of the month after completion of three (3) full calendar months of employment.

Current Employees:
During annual enrollment/transfer period 

Regular employees who are scheduled to work at least 30 hours per week.
The term life insurance plan offers a death benefit from month to month.  The premiums automatically increase as the participant’s age increases. Spouse and dependent children also may be covered. Requires verification of current health status if enrolling during the annual open enrollment period.
Employee pays full premium.  Enrollment directly with Minnesota Life by phone or mailing completed enrollment form.
Optional Term Life Enrollment Booklet

Long-Term Disability Insurance
From date of employment 

Premiums can be paid through payroll deductions. Requires verification of current health status before enrollment.
Employee pays full premiums. 
Long-Term Disability Exempt Employee Guide
Long-Term Disability Exempt Enrollment Form
Long-Term Disability Non-Exempt Employee Guide
Long-Term Disability Non-Exempt Enrollment Form

AFLACEffective date of coverage the first of the month following the effective date of employment.

Hospital Indemnity, Accident, Critical Illness, Personal Sickness Indemnity, Cancer Indemnity.
Enrollment to be made with AFLAC representative.  Contact information available in Human Resources.
AFLAC Insurance Plan Guides

VSP Vision PlanEffective date of coverage the first of the month following the effective date of employment

Gold and Bronze Plans available.  More information and enrollment is available at
Vision Plan Information

EyeMed Vision PlanEffective date of coverage the first of the month following the effective date of employment

Basic and Expanded Plans available. More information available at http://www.eyemedvisioncare.com/.  (Select Network)

Flexible Benefits Plan

New Employees: Eligibility begins the first day of the month following 30 days of service.
Current employees: During the annual enrollment/ transfer period

Benefits include group medical premiums, group dental premiums, out-of-pocket medical expenses and dependent care expenses.
Flexible Benefits Plan allows you to redirect a portion of your salary to the plan before it is taxed to pay for the above benefits.
FBMC Website
TBR Flex Benefit Plan Guide
Flex Benefits Enrollment Form

Worker’s Compensation State Board of Claims From date of employment Employees are eligible to file a claim for on-the-job injuries.
Employees requiring medical attention must go to a provider on the Workers Compensation Provider list. Contact Human Resources for eligible providers. Supervisor must be notified immediately of injury.
Claims must be filed no later than one year from the date of injury.
Worker’s Compensation Guide
Employee Assistance ProgramFrom date of employment Available to employees who work 80 percent time or more.

The Employee Assistance Program provides counseling and referral services for employees and their dependent(s) who are experiencing personal problems which are likely to affect work performance and personal well being.
The first five sessions per episode/problem are cost free. To use the EAP service, contact Magellan Health Services. For more specific information, consult the Handbook or call 1-800-308-4934
Employee Assistance Program

United States Savings Bonds Program From date of employment 

Bonds may be purchased through www.treasurydirect.gov. Contact the Office of Human Resources for additional information.

Tennessee's Best Program (Baccalaureate Education System Trust) Savings Plan and Prepaid Plan From date of employmentThe BEST 529 College Savings Plan - tax-advantaged way to save for a child's college education.
Earnings on contributions compound free from federal income tax.
For more information go to http://www.treasury.state.tn.us/best/. Contact the Office of Human Resources for additional information.

 Tennessee Stars ProgramFrom date of employment The TN Stars 529 College Savings Plan. Contact Human Resources for more information.
Faculty, Administrators and Support Staff Fee Waiver (PC-191)

APSU Policy 5:001
From date of employment

Available to full-time employees.
Tuition charges, maintenance fees, student activity fees and registration fees are waived. Employees may enroll in one credit course per term on a space available basis, at any TBR or UT system institution.
Course attendance may not disrupt the employee's work schedule; therefore, employees must request annual leave or appropriate time off to attend courses during work hours. Adjusted work schedules are not allowed. 

Educational Assistance (Student Fee Discount) Spouses and Dependent Children of Employees

APSU Policy 5:001
Regular full-time employees are eligible from date of employment.

Regular part-time employees are eligible after one or more years of continuous service within either system working a minimum of 50 percent time.

Amount of fee waiver shall not exceed 1/2 of the undergraduate maintenance fee when enrolled in undergraduate courses at any TBR or UT system institution. Eligible part-time employees receive a pro-rata portion of the 1/2 discount based upon the employee's percentage of work effort. This program is available subject to the funds being budgeted and available.
Spouse and/or Dependent Discount Form

Faculty or Administrative/ Professional Staff Tuition or Maintenance Fee Reimbursement Program

APSU Policy 5:001
Employed at Austin Peay at least six monthsAvailable to regular faculty, administrative/professional employees, and clerical/support employees. Provides maintenance or tuition-related fees for a maximum of six credit hours per semester for an Employee who takes credit courses on a part-time basis while continuing work responsibilities. Courses may be taken at APSU or any other accredited school, public or private. This program is available subject to the funds being budgeted and available.
Library and Recreational FacilitiesFrom date of employment
University employees having APSU I.D. cards may use the services provided by the University Library, Dunn Center, and the Foy Fitness Center. Employees may purchase a membership for use of indoor tennis courts.
Fee for spouse and dependants (age 16 & over). 
University Recreation Information
Felix G. Woodward Library Information
Service AwardsFrom date of employment
Employees completing service to the University are recognized in five-year increments and are awarded a service pin during the Service Awards Program.
Peay Bay Incentive ProgramEmployed by Austin Peay at least six months
Incentive Program is designed to recognize employees who go “above & beyond”.  Fellow employees award others with points for exceptional actions.
Peay Bay Information
COBRAYou and/or your dependent(s) continue the same medical and dental insurance with the state through COBRA if all of the following conditions are met:
1. You and/or your dependent(s) lost coverage due to one of the “qualifying events.”
2. You and/or your dependent(s) are not eligible for Medicare.
3. You and/or your dependent(s) are not insured under another group medical plan; unless the employee or dependent enrolls in another group medical plan that has a pre-existing condition clause and the employee or dependent has a pre-existing condition that is not covered by the other group plan. You may be entitled to have the state of Tennessee pay the premium for your on-going health insurance; for more information contact your local Department of Human Services.
Employees and/or dependent(s) may continue their medical insurance for a maximum of 18 months if the state employee loses coverage due to the “qualifying events” listed below:
1. Employment is terminated for any reason other than the employee’s gross misconduct, or
2. Employee’s work hours are reduced below 30 hours per week so they are no longer eligible under the State Plan’s eligibility rules to continue coverage.
3. The employee’s job appointment changes so that they are no longer eligible under the State Plan’s eligibility rules to continue coverage (such as changing to a temporary position).
 
LongevityFrom date of employment$100 per year for a maximum benefit of $3,000.
Part-time employees who work less than 82.1 percent time or work less than 1600 hours per year are not eligible.
Social SecurityFrom date of employmentFinancial assistance at retirement or disability.
Unemployment CompensationState Department of Employment Security determines eligibilityFinancial protection for employees terminated through no fault of their own.
Direct DepositFrom date of employment

Direct Deposit of payroll checks is mandatory for all employees hired after January 3, 2006.
Direct Deposit Form

Cornerstone Financial

&

Fort Campbell Federal Credit Unions

From date of employment
Loans and other services are available according to Credit Union guidelines.  

Cornerstone Financial Credit Union
Fort Campbell Federal Credit Union
State Employee Discount Program - Tennessee State ParksFrom date of employment

Token of appreciation for the support of state employees. Discounts are available without charge to full-time employees on a space and equipment availability basis. http://www.tn.gov/environment/parks/ Contact the Office of Human Resources for additional information.

Season Athletics TicketsFrom date of employment

Employees may purchase season athletic tickets at a reduced price.
Contact athletic department for additional information.
Athletics Season Tickets Information

ParkingFrom date of employment

Available with purchase of $61 parking decal per year. Decals expire August 31 of every year.
Parking Map



The benefits that have been summarized are subject to change. For more detailed information, please refer to the appropriate APSU policy where applicable, or contact the Office of Human Resources for more information. Austin Peay State University is an AA/EEO employer and does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.
Austin Peay State University → A Tennessee Board of Regents Institution

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