Governors School for Computational Physics
I. Required Documents XVI. Opening and Closing Ceremonies/Banquets
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I. REQUIRED DOCUMENTS All Scholars will receive a packet of information and forms that require immediate attention. You must complete and return those forms to our office, as listed on your Post-Acceptance Letter, including a copy of your insurance card. In order to attend the trip to Oak Ridge National Laboratory, students must bring a government-issued photo ID.
Registration and dorm check-in will be held in Harvill Hall immediately following the welcome picnic. Please see the Important Dates page for times and locations. Your mentors will be waiting to greet you and assist with your room assignment and check-in.
You and your fellow Scholars will stay in Harvill Hall, an air-conditioned residence hall next to the Morgan University Center. The rooms are arranged as four-person suites, with each suite having two bedrooms and a connecting bathroom. The first floor provides laundry facilities, kitchen facilities and a TV lounge. Men and women are housed on separate floors, and there are resident counselors on each floor. Harvill Hall floor plan can be viewed at www.apsu.edu/housing A blanket, a pillow and bed linens (extra long twin, 36” x 80”) will need to be brought with you. You need to bring towels and washcloths from home as well as extra hangers for your clothes.
F. Mail
V. Personal Items/Clothing Some items you may want to bring:
The residence hall has suite-style bathrooms, and while toilet tissue is provided, it is not always readily available - you may want to bring some extra. You may also want to bring headphones, a dictionary, sporting equipment and some “spending” money. As noted earlier, you may bring a personal computer if you wish, but you will have access to the computer labs on campus. You will need to bring a telephone if you want one in your room. Though the months of June and July are usually quite warm in Clarksville, you will probably want to bring some jeans or other long pants and long sleeve shirts. All buildings are air-conditioned, so you might also want to bring a sweater or sweatshirt if you tend to be cold. We recommend you dress casually and comfortably (but modestly) for daily activities; walking shorts, blue jeans and t-shirts are typically popular. Note, however, that indecent or offensive clothing will not be permitted. More formal clothing, i.e., a dress for ladies and a coat and tie for men, will be needed for the closing banquet. We will supply basic school supplies such as pencils, college-ruled notebook paper, notebook, folders and a book bag. If you have a favorite type of pen, pencil or writing paper, you may want to bring your own supplies.
VI. STUDENTS ID CARD You will receive a Student Identification Card which will be used as your meal ticket, fitness facilities pass, swimming pool pass, residence hall access card, library card, computer lab access card and general identification card during your stay at Austin Peay. Please carry your student identification card with you at all times, as it authorizes your presence on campus.
VII. DINING SERVICES Chartwell Corporation operates the University’s dining service facility. While you are attending Governor’s School, all meals will be provided, including weekends, beginning with lunch at the opening picnic for scholars and parents. The last scheduled meal is the closing luncheon on the last day. Breakfast will be served daily from 8-9 am, lunch from 12:00-1:00 pm and dinner from 5:30-6:30 p.m. Meals will be served in the dining area on the first floor of the University Center. Occasionally meals may be served elsewhere, and we have several special meal events scheduled during your stay. Scholars having unique dietary needs will be accommodated, but please note any such requests on the Medical Information Form we send with your Post-Acceptance Letter.
VIII. CURFEW Students are required to be in the residence hall by 10 p.m., on their respective floors by 11 p.m. and in their rooms by 12 a.m. Students will check in with their resident counselor by 11 p.m. to verify that they are in the building. After check-in, students may not leave the residence hall until 6 a.m.
IX. RELIGIOUS SERVICES Insofar as it is logistically feasible, every effort will be made to ensure you will be able to attend religious services on Sunday mornings if you so desire. Advance written permission from parents/guardians is required; look for the “Authorization to Leave Campus for Religious Services” form in the acceptance packet.
X. MIDTERM BREAK Students with written permission from their parent/guardian will be able to leave campus for Parents' Weekend (see the Important Dates page for dates). Check-out time will begin at 3 pm the Thursday of Parents' Weekend, and students must check back in by 8 pm on the Sunday of Parents' Weekend. If you choose not to go home, there will be supervision and optional scheduled activities. If your parents and siblings would like to visit you that weekend, there is one motel close to the University: The Riverview Inn. You can contact them at (931) 552-3331. Scholars who do not go home may also be “adopted” by another Scholar’s family for Parents' Weekend. If you want to do that, however, we must have written authorization (letter or fax) from both sets of Scholar parents/guardians before you may leave the campus. As a rule, ONLY parents/guardians may sign out a student during Parents' Weekend. Please call us if you have any questions.
XI. EMERGENCY CONTACTS If someone needs to contact you in an emergency and cannot reach you on your personal line, he or she may call the Computational Physics Governor's School Office at 931-221-6116 , the student’s counselor contact information given to parents at check-in, or the University Police (931-221-7786). Each office will have your schedule and will either find you (in an emergency) or leave you a message to return the call. The University Police are available 24 hours every day. If you are in an emergency situation yourself, please notify the University Police immediately. They operate on a 24-hour basis. You should report any suspicious activity or emergency by phoning 931-221-7786. Uniformed officers make themselves visible during patrol; if it is quicker, however, notify a resident counselor. While staying in the residence hall, you should report any incidents or concerns to your counselor, the head resident or the assistant head resident, all of whom can get to a telephone quickly. Blue lights are located on the 28 emergency call boxes affixed to campus buildings. The blue lights flash when the phone is activated. XII. MEDICAL EMERGENCIES In the event of a medical emergency, you should notify a resident counselor, the Governor’s School Office or University Police. They will arrange for proper treatment. If you need outpatient treatment for a minor illness or injury during the hours of 8 a.m. to 4:30p.m., you will be taken to the University’s Student Health Center. Costs associated with visits to Health Services will be charged to the student's account and can be paid online or via telephone at 931-221-7671. APSU accepts Visa, Mastercard, and American Express. You will need the student's APSU ID number in order to pay via telephone, and the ID number and PIN in order to pay online. After 4:30 p.m., or in case of a major medical emergency, you will be taken to Gateway Medical Center, which is within ten minutes of the campus. Such medical treatment is the individual responsibility of each Scholar and his or her parents or guardians. For this reason, the hospital requires that a copy of your family insurance card accompany the Medical Information Form you provide us. XIII. PUBLICITY The Governor’s School will arrange for press releases and photographs to be sent to Scholars’ local newspapers announcing their participation in the program. Any Scholar who does not want us to do that should so notify the Gov School office. “Candid” photographs (both still and video) will also be taken throughout the program and used for the GS yearbook, video anthology, newspaper, photography seminar, advertising seminar and/or Web site. Scholars who do not wish for their photographs to be taken or used for those purposes should, again, notify the office.
XIV. SAFETY Austin Peay offers a stimulating and challenging educational experience on a beautiful campus setting. The faculty and staff are committed to the goal of providing a hassle-free stay that is as safe as possible on a campus that offers the opportunity for intellectual growth. You will also be pleased to know that the APSU community has a low crime rate. The University is designed with safety in mind, with many wide, well-lit walking paths. Nonetheless, you can significantly help maintain your own safety by following security policies and taking common precautions; these would include securing valuables, walking in groups, watching for suspicious activity and reporting even minor violations. Common sense is always in order to assure your safety here, just as it is for anyone, anytime, anywhere. For your own safety after dark, we suggest you walk in groups of two or more when you are out of the residence hall. Scholars are not permitted to be off-campus without permission from the Director or one of the Coordinators and must be in the residence hall by 11 pm, after which the residence hall is closed for the safety of the students. XV. UNIVERSITY FACILITIES The University Facilities at Austin Peay State University consist of the Morgan University center, the Foy Fitness Center, the computer labs, the campus bookstore, and the library. Our goal at Austin Peay is to help you make the most of your time by providing you with learning experiences inside and outside the classrooms. Below we have listed several University facilities that could be especially helpful to you and your fellow Scholars.
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