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Verification Definitions

The Financial Aid Office at Austin Peay State University understands how time-consuming the verification process may be for students and parents. We hope the following term definitions help you through the process.

High School Completion:  In some cases, the Department of Education requires verification of high school completion. The Financial Aid Office works with the Office of Admissions to verify high school graduation. Our office provides estimated financial aid award packages prior to verifcation completion; howeverer, APSU must receive a student's final high school diploma, or its equivalent, prior to verification completion and disbursement of federal funds. Financial aid awards may change once verification is complete. Students are notified of changes to awards via AP Email and may review changes in AP OneStop.

Household Size and Number in College: Household size is the number of people you or your parent(s), if dependent, will provide over 50% support during the school year. The number in college includes household members enrolled in college at least half-time during the academic year.

NOTE: Dependent students claim parents as household members. However, if parents are enrolled in college, students may not include parents in Number in College.

Identity/Statement of Educational Purpose: Students may complete this requirement in one of two ways. (1) provide government issued photo id in person to our office along with the form, or (2) present a government issued photo id and sign the form in front of a notary public to send along with the affidavit signed by the notary public.

IRS Data Retrieval Tool (DRT): CURRENTLY UNAVAILABLE. IRS DRT allows students/parents to link from the FAFSA directly to the IRS website to automatically transfer certain tax data into the FAFSA. IRS DRT prevents students/parents from having to provide copies of Tax Return Transcripts to the office, when selected for verification. This is the quickest and most accurate method for providing tax information on the FAFSA. 

IRS Tax Return Transcript: Documentation is similar to a tax return and must be obtained from the IRS. Our office must receive the document in the format of a Tax Return Transcript if the IRS Data Retrieval Tool is not utilized on the FAFSA. 

SNAP: Supplemental Nutritional Assistance Program, previously known as food stamps.

Dependency Override--unable to provide parental information: Please call our office at (931) 221-7907 to schedule an appointment to meet with a financial aid counselor. Be prepared to provide documentation. Gather as much written evidence of the situation as possible. Written evidence may include court or law enforcement documents, letters from a clergy member, school counselor or social worker, and/or any other relevant data supporting the special circumstance.

Special Circumstances Request: You may submit a Special Circumstances Request Form if you have experienced any of the following: (1) loss of employment or reduction in income, (2) divorce or separation, or (3) death of parent or spouse. This process requires an appointment with a financial aid counselor and appropriate documentation.