Verification is Mandated by the Department of Education
If you are selected for verification, you are not alone! About 30 percent of all FAFSA applicants are randomly selected for the verification process. Our office is required to collect documentation and compare it to the information you reported on the FAFSA. Basic documents to be submitted are published in the Federal Register by the Department of Education each year. Students are notified by AP email and/or AP OneStop when they are selected for verification, when additional information is needed, if corrections are made by our office, or if any award changes are necessary. Students will be notified approximately 3 weeks after their documents are submitted to our office. You should check your AP OneStop and AP email often to prevent financial aid difficulties or delays.
Our priority deadlines are June 1st for Fall and November 1st for Spring. Processing time may increase during peak periods, such as, July, August and January. All required documentation must be submitted by the priority deadlines for the most efficient processing time.
2014-2015 Dependent and Independent Student Requirements
- Verification Form (read carefully)
- 2013 Tax Transcript or Use the IRS Data Retrieval Tool
- Student and/or Spouse (if married)
- Parent(s) (if information was required when completing the FAFSA)
- 2013 W-2’s and/or 1099 forms
- Required if employed/worked, but did not and will not file a 2013 Tax Return
- Required if selected for Verification V6
- Other Documentation if requested
It is important that you frequently check your AP email and AP OneStop. This is the primary way we will notify you if additional documentation is needed.
IRS and the Verification of Income
IRS tax information must be submitted to our office and can be obtained by one of the following:
1) FAFSA IRS Data Retrieval Tool
2) IRS Transcript
It may take up to two weeks for IRS income information to be available for electronic IRS tax return filers, and up to eight weeks for paper IRS tax return filers.
The IRS Data Retrieval Tool through FAFSA cannot be used if any of the following tax filing statuses apply:
- Married, but filing separate tax returns
- Dependent student’s parents are unmarried and living together
- Amended Tax Return
- Foreign Tax Return
- Tax Extension
- Identity Theft
2013 Tax Filing Statuses
Married, but filed separate 2013 Tax Returns or Parents are unmarried, but living together
- If you are married, but filed separate tax returns, our office will need copies of both your and your spouse’s 2013 Tax Transcripts. We will also need copies of all W-2’s and/or 1099 forms.
- If you were required to provide parent data when completing the FAFSA, and those parents filed separate returns, they too, must submit both of their 2013 Tax Transcripts and all W-2’s and/or 1099 forms.
Amended Tax Return
- If an Amended Tax Return was filed, our office will need a SIGNED copy of the IRS form 1040X, which was filed. In addition, we will also need either a copy of the original tax return that was filed, IRS tax return transcript, IRS record of Account Transcript or a Return Transcript for Taxpayer (RTFTP)
Foreign Tax Return
- If a Foreign Tax Return was filed from such as, but not limited to, from Puerto Rico, the Virgin Islands, American Samoa, Guam and the Commonwealth of the Northern Mariana Islands, our office will need a signed copy of the tax return.
- If a Foreign Tax Return was filed from the Freely Associated States (Republic of the Marshall Islands, Republic of Palau and the Federated States of Micronesia), our office will need a copy of the individual’s Wage and Tax Statement from each employer and a signed statement identifying all income and taxes for the tax year.
- If a Tax Extension was filed, our office will need a copy of the IRS Form 4868 or a copy of the IRS approval of the extension beyond the six-month period. A copy of all W-2’s and/or 1099 forms
- If Self-employed a signed statement
- A victim of IRS identity theft who is not able to obtain a 2013 IRS Tax Transcript or use the IRS Data Retrieval Tool must contact the IRS at 1-800-908-4490. Upon authentication of the tax filer’s identity, the IRS will provide, by U.S. Postal Service, a printout of the tax filer’s 2013 IRS income tax information which can be used for the process of verification.
Per Federal Law, you have up to 120 days from the last day of your enrollment for the award year or the published deadline (September 2015) to submit documents. If you fail to submit the documentation we requested by the published deadline you forfeit any eligibility you may have for the award year. Student loans cannot be processed after the term or semester ends in which you were enrolled. NOTE: this is for verification paperwork purposes only. All other deadline dates remain the same.