Department Responsibilities

The following forms must be submitted to the Human Resources department:

• I-9 http://www.uscis.gov/files/form/i-9.pdf 

• Copy of original Social Security Card

• Copy of original Picture ID

• W-4 http://www.irs.ustreas.gov/pub/irs-pdf/fw4.pdf

• Copy of Job Description http://www.apsu.edu/hrhomepage/student_workers.htm

• Distribution/Address Form http://www.apsu.edu/hrhomepage/forms/Distribution-Address-Form.pdf

• Direct Deposit Form http://www.apsu.edu/hrhomepage/forms/Direct-Deposit-Form.pdf

• Data Entry Form http://www.apsu.edu/hrhomepage/Student%20worker/Student%20Data%20Entry%20Form.pdf

The following forms must be submitted to the Financial Aid Office:

• Copy of Job Description http://www.apsu.edu/hrhomepage/student_workers.htm

• Copy of Federal Work Study Placement Form signed and completed

The department must also:

• Establish a work schedule with the student and explain the duties and responsibilities of the job.

• Notify the Financial Aid Office, if a student does not report to work.

• Monitor the hours worked to ensure the student does not exceed the awarded amount.  A student may work a maximum of 20 hours per week.

• Verify the accuracy of student workers' timesheets before signing them.  The person who signs as supervisor confirms the hours worked as they appear on the timesheet.  Timesheets become official records subject to audit by the federal government, and the supervisors are accountable  for the accuracy of these records.

• Provide evaluation of student's work performance once each year and supervise accordingly.  Evaluations are mailed to each department during the month of March.

• Students are not allowed to work once his/her FWS limit has have been met.

• Notify the Financial Aid Office, if a student's placement is terminated.

FWS Main