Faculty

Disability Services Faculty Reference Page

The Electronic Accommodation Letter Process:

Every semester, students with disabilities are required to notify the Office of Disability Services (ODS) of their intent to use ODS qualified accommodations in one or more of their classes by submitting an Accommodation Letter Request form to ODS. The following is an explanation of an APSU faculty member’s participation in this process. 

1. Faculty will receive an accommodation letter by APSU email for students requesting accommodations in one of their classes (please see example accommodation letter below). 

2. Faculty will meet with the student requesting accommodations for a conference to discuss the implementation of the accommodation(s) identified in the letter, and fill out the conference form the student brings to the conference meeting (please see example conference form below). 

a. If the class identified in the accommodation letter is an on ground class, the conference should be a face-to-face meeting in a location that protects the student’s confidentiality (i.e. in the faculty member’s office). 

b. If the class is online, the conference can be either through APSU email between the faculty member and student with ODS copied in the email or by telephone followed by an APSU email detailing the conversation with ODS copied in the email. 

3. Faculty who have questions about the accommodation letter process or the accommodations identified in a letter, are encouraged to contact Disability Services at 931-221-6230 v or 931-221-6278 tty. 

Please see the samples listed below for examples of the accommodation letter sent through email and the conference form:

Sample Accommodation Letter

Sample Conference Form