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GOVS R.O.W. Faculty Course Registration Facilitator Program - Summer 2014

Introduction

2014 Registration Data and Information

2013 Registration Data and Information

Faculty Information/Development Sessions Information

Electronic Resources for Faculty, Chairs and Deans

GOVS R.O.W. Frequently Asked Questions

Challenges Discovered and Approaches to Overcome Issues

Resource Documents


Introduction

Austin Peay State University recognizes the importance of making GOVS R.O.W. (formerly Summer Welcome) for incoming freshmen as organized and streamlined as possible. The most important part of this event is the course registration session where students select and register for fall semester classes. Proper selection of courses for the first semester is essential to the students' academic success, and no one is better able to guide them in this process than faculty from their major department.  Faculty Information/Development sessions have been designed to assist faculty participating in this event. Information is provided below to assist faculty in preparing for upcoming GOVS R.O.W. sessions.  

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2014 Data and Information

GOVS R.O.W. Dates and Times

GOVS R.O.W. Course Scheduling Locations

Scheduled GOVS R.O.W. Faculty Course Registration Facilitators by Department and Date 

Number of 2014 GOVS R.O.W. Students Reserved by Department by Admit Status 

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2013 Data and Information

Number of Freshmen Students Registered for 2013 Welcome Sessions by Date, Department & Admit Status

Number of Freshmen Students Registered for 2013 Welcome Sessions by Major & Admit Status

Number of Transfer Students Registered for 2013 Welcome Sessions by Department

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Faculty Information/Development Session Information

Summary of Faculty Survey

Sample Agenda

Dates of Upcoming Information/Development Sessions

GOVS R.O.W. Faculty Facilitator Contact Information

Summary of Assessments of Information/Development Sessions:  

April 25, 2014 Results          May 5, 2014 Results
 
May 12, 2014 Results           June 23, 2014 Results
 

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Electronic Resources for Faculty Course Registration Facilitators, Chairs and Deans

OneStop Groups Information
 

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GOVS R.O.W. Frequently Asked Questions from Faculty

Question: Does only one person have to work all days for each GOVS R.O.W. sessions listed on the three nomination forms?
Answer: Preferably we would like to have one faculty member work for each of the May/June, July/August, and the transfer days in order for the program to have consistency, however, we realize that this might not work in some departments, so submitting more than one name is fine. 

Question: Are all faculty working during the GOVS R.O.W. registration sessions expected to attend one of the information sessions? 

Answer: Since we will be discussing some new issues in course scheduling, such as utilizing block schedules, Degree Compass, appropriate schedules for students needing E sections of math, English or History, and transfer advising, we would like each faculty member participating in the program to attend at least one session. We will also allow time for one-on-one questions or consultations at the end of the session.

Question: How long are faculty expected to stay at the advising session?

Answer: The sessions are slated for 2 hours.  Faculty are expected to stay for at least two hours.  If faculty finish before that time period, they should check with colleagues in their college to see if they need assistance.  

 Question: Will faculty know the names of students coming to ROW?

Answer: Faculty will be provided a list of students who have reserved for the ROW session as soon as it is made available to CTL.  Sometimes that list changes on the day of ROW as students change their majors; so the list received may not exactly match the students you’ll see.  

 Question: Are we really asking faculty who have been advising for years and even won advising awards to attend a workshop?

Answer: Yes, we are.  However the information/development session is not to teach faculty how to advise.  Its purpose will be to inform faculty on things that are different (blocks/bundles, degree compass use in course scheduling, how to electronically check-in during ROW, etc).   CTL is requesting attendance, but we don't have authority to make it mandatory.  We simply hope to make it valuable.

Question: When departments have over 7 students it is difficult to advise them in a timely manner. Will those situations still allow for a second faculty or is that left to the department to handle with the budget provided?
Answer: The budget we currently have only allows for one per department.  However, faculty in the colleges served by CTL Advising Coordinators, COAL, COSM, and COBHS, will not have conditional admit students this year, which will reduce the number of students each department will need to help build schedules each ROW session.  As ROW reservations are shared with Center for Teaching & Learning and there is an abundance of students per faculty member, I will share use that information to request additional funding.  However, Dr. Loretta Griffy is not optimistic that additional funds exist. 

Question: When will the monies be deposited for the departments to distribute?
Answer:  At the end of each program (there are 3 of them), funds will be transferred to department accounts.  Departments can expect to see the funds in their budgets at the end of June ($600) and the end of August ($400 + $450 = $850)

Question: Who will complete the pay forms for the faculty? 
Answer: Chairs can choose to do anything they wish, subject to dean approval, with the funds.  I suspect most chairs will pay faculty for their time, but it is their call.  For example, if a faculty member wants the funds to apply to travel or to be used to purchase something that is fine.  There are no restrictions from Center for Teaching and Learning regarding how the earned funds are used.  Thus, if a chair chooses to pay faculty for each session worked, the chair will be responsible for ensuring the pay forms are completed.

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Challenges Discovered & Approaches to Overcoming for this Summer

Walk-in Students

Change of Major Students 

Who and how many students built schedules during each session?

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Resource Documents

Center for Teaching and Learning

Faculty Information/ Development Session Presentation and Agenda

Enhanced Courses Explained

OneStop Groups 

Follow-Up Email Template

Student Transitions

GOVS R.O.W. Daily Schedule

ROA Duties

1st Generation Program Flyer

Registration

2014 Fall Blocks List

AP OneStop Registration Instructions

Class Schedule Worksheet

General Education Core Checklist

General Education Course Descriptions

Honors Courses - Fall 2014

Mathematics Placement Notes

Mathematics in the General Education Core

Mathematics for Science, Math, and Business Majors

Steps to Success for Conditional Admits

Advising

Default Pathway Schedules for Students w/Enhanced Course Requirements

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