") response.write InTips("subject") response.write("

") response.write InTips("Event_description") response.write("

Press F1 for Help

Did you know that pressing the F1 key will open help in most Microsoft Windows programs? Try it now!

Using Microsoft Office Rules and Alerts to Automatically Sort Messages

Microsoft Outlook's "Rules and Alerts" allows Outlook to automatically sort new emails based on the rules that you set up. For instance, if you want to move all emails sent to you from the APMail Student Email system to a specific folder inside of your Inbox, you would use the "Rules and Alerts" application to do so.

1. To set up a Rule, first create a new sub-folder within your Microsoft Outlook Inbox by right-clicking on your "Inbox" and selecting "New Folder..." (Figure 1). Name your folder and then click the OK button (Figure 2).

2. Next, click Tools on the menu line and then click Rules and Alerts... (Figure 3).

3. In the "Rules and Alerts" dialog box, click the New Rule... button (Figure 4).

4. Review the different rule templates in the "Rules Wizard" dialog box. Please click on the Check messages when they arrive option under "Start from a blank rule" and then click the Next > button (Figure 5).

5. There are many options on the next page of the "Rules Wizard". We will want to click and "check" the with specific words in the sender's address checkbox. Under the "Step 2: Edit the rule description (click an underlined value)" section, click the underlined phrase "specific words" (Figure 6).

6. In the "Search Text" dialog box, type apmail.apsu.edu into the "Specify a word or phrase to search for in the sender's address:" text box and then click the Add button and then the OK button.

7. Back in the "Rules Wizard" dialog box, click the Next > button to display the next step. In the "Step 1: Select action(s)" section, click the move it to the specified folder checkbox. In "Step 2: Edit the rule description (click an underlined value), click the underlined word "specified" (Figure 8)

8. In the new "Rules and Alerts" dialog box, browse to and click on the new sub-folder that you created in step 1 and then click the OK button (Figure 9).

9. At this point, you can safely click the Finish button on the "Rules Wizard" dialog box and the OK button on the "Rules and Alerts" dialog box. Any new messages that come into your Inbox will now be sorted based on the rule that you have set up! There are many other rules templates and rules options for you to discover!

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Using Microsoft Outlook's Task List

Need an electronic to do list? Microsoft Outlook has a built in Task List that will help you keep track of, document the hours and even assign tasks to other Microsoft Outlook users!

To create a new task, click File on the menu line, then highlight New > and finally click the Task option (Figure 1. Note that the short-cut key is CTRL+SHIFT+K).

As you see in figure 2, you fill out the form with the necessary information and then save your task.

Once the task has been saved to your task list, you can view it by clicking on Tasks in your Outlook folder list (Figure 3). You can view details of the task by double-clicking on the title.

With the task window open, you can add status information to your task by clicking the "Details" button on the Office Ribbon bar (Figure 4).

If you click the Assign Task button on the Microsoft Office Ribbon bar of the Task details window, the "To:" email field is added to your Task details window (Figure 5).  After filling in the details, you can click the Send button to send the task to the person you have assigned it to (Figure 6).

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Figure 5 - Task Sender

Figure 6 - Task Recipient

Using Categories in Microsoft Outlook

You can categorize individual emails into sort-able fields using Microsoft Outlook.

To start, you may have to add the "Categories" field to your email title bar.

1. Right-click on the Outlook email heading bar, highlight and then click the Field Chooser option (Figure 1). Hint: The Outlook email heading bar will be the bar directly above your last email. There should be text such as "From", "Subject", "Received" on the Outlook email heading bar. Clicking on these headings will sort your email by the name that you click.

2. In the "Field Chooser" dialog box, use your mouse to click, hold, drag and then drop the "Categories" bar to the Outlook email heading bar (Figure 2). Hint: If this field is already on your Outlook email heading bar, it will not appear in the "Field Chooser" dialog box.

3. Next, select a single email and then click Edit on the menu line, highlight Categories > and then click All Categories... (Figure 3). Hint: If you don't select a single email, you may get a warning message that "any changes will apply to all your email messages".

4. In the "Color Categories" dialog box, you can choose to "Rename" or create entirely "New..." categories. In figure 4 below, I have renamed my "Blue Category" to "Student". When you have set up all your categories, click the OK button.

5. To categorize an email, all you have to do is right-click over the email message, select Categorize > from the short-cut menu and then select your category (Figure 5)!

6. After you have categorized your email, you can click the "Category" text in the Outlook email heading bar to sort all your categorized emails (Figure 6)!

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Organizing Email in Microsoft Outlook

Since emails stored in PST folders do not count towards your Exchange Mailbox size limit, we can use them to reduce or even eliminate mailbox size limit warnings. We expand on yesterday's tech tip by creating sub-folders within our PST folder.

With the tip below, we are going to replicate some of the folders in our Exchange Mailbox within the PST folder..

1. To do so, click File on the Menu line, highlight New >, and then click Folder... (Figure 1. Note also that the shortcut key is CTRL+SHIFT+E).

2. In the "Create New Folder" dialog box, first make sure that your PST folder is selected ("Jan2007-Jan2008" in my case). If it is not, click it to highlight it (Figure 2).

3. Next, type in "Sent-PST" as the "Name:" (Figure 2).

4. When you click the OK button, you will see that a new sub-folder has been created within your PST folder (Figure 3).

5. You can now "drag-and-drop" messages from your Exchange Mailbox "Sent Items" folder to your PST folder "Sent-PST" folder!

• Please note that any items you place in your "Sent-PST" folder will only be available on the computer where you created the PST folder on.

For a challenge, create a "Deleted-PST" and "Inbox-PST" to store the appropriate archived emails!

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Archiving Email in Microsoft Outlook

Do you receive APSU email notifications that you are low on mailbox space? Instead of deleting emails, you can set up an Outlook Personal Folders File (also called a PST file). Please heed this warning: PST files are stored on your local computer and are only accessible from the computer that you create them on. So, if you create a PST file on your work computer, the emails you copy to it will not be accessible on your home computer or any other computer you access email from.

1. To create a PST file, click the File menu option and then highlight "Data File Management... (Figure 1).

2. In the "Account Settings" dialog box, click the Add... button (Figure 2).

3. In the "New Outlook Data File" dialog box, make sure "Office Outlook Personal Folders File (*.pst)" is selected and click the OK button (Figure 3).

4. In the "Create or Open Outlook Data File" dialog box, it is ok to accept the defaults and simply click the OK button (Figure 4).

5. In the "Create Microsoft Personal Folders" dialog box, type in a recognizable name for your PST file and click the OK button (Figure 5)!

You now have an Outlook Personal Folders File (PST) on your local computer (Figure 6)! Upon creation, there are only two folders in your new PST file. Tomorrow's Tech Tip will explain how to create new folders in order to organize your Inbox and your PST files!

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Search Google with your Cellular Phone's Text Messaging

Have you ever been away from your computer and needed to know the show times of a Friday night movie in the area? What if you also needed turn by turn directions to the local theater? If you have a cellular phone with a text message plan, you have the answers in the palm of your hand!

You can search Google by sending a text message to 466453 (which translates to "GOOGLE" on most telephone keypads). Please use http://www.google.com/intl/en_us/mobile/sms/ to first experiment online with Google SMS before using your cellular phone (see Notes below)!

Review the instructions on the Google SMS page. Then, in the text box, type in your zip code, the keyword movie, the name of the movie and finally, click the "SEND" button. On the simulated phone to the right of the "SEND" button, Google will post a couple of text messages containing the running time, rating, genre, critics score along with the showtimes, addresses and phone numbers for theaters near you!  As an experiment, type in 37043 movie dr suess into the text box and click the "SEND" button.

So you now need directions to this theater? In the text box, type the keyword directions, followed by your starting address, then the keyword to and last, your ending address. For example, type in directions 601 college street 37043 to 1810 tiny town rd into the text box and click the "SEND" button!

Want to see the local weather forecast? Or how about the score of the Cubs game? There are other keywords that you can experiment with at the bottom of the Google SMS web page!

Notes: It is very important that you not text message while driving! If you want to use this service while on the road, you should always safely park your vehicle before messaging.

Depending on your cellular service text messaging rate, there may be a charge for each message sent and received. Please contact your cellular service provider if you are not sure if and how much text messages costs!

Online Technology Books Available Through the APSU Library

Austin Peay State University's Felix G. Woodward Library maintains many online databases that have access to digital resources. Using these resources, many digital books can be "checked out" and read on your work computer! For example, you can use the Safari Books Online catalog to read books about Office 2007.

To do so, please review the instructions at http://library.apsu.edu/inform/21Safari.htm. Once you are familiar with the instructions, scroll back up to the top of the Safari instruction page and click the Use Safari Tech Books Online link located in the beige bar. (Please remember from the instructions that if you are at a computer located on-campus, you will be automatically logged into the Safari Books Online web site. If you are using a computer that is located off-campus, you will have to enter your BannerID to gain access to the Safari Books Online catalog.)

Next, type Office 2007 into the "Search" text box located near the upper, left hand corner of the page and click the "Go >" button. Locate a book of interest to you and click the title!  You can then review the book summary and if it has information that is important to you, you can click the "Start Reading Online -->" button!

For more information about the APSU Woodward Library, please visit their web site at http://library.apsu.edu/

How to recover deleted, "Deleted Items"

Have you ever accidentally deleted an email and wished there was a way to recover it? If you are using Outlook 200x, you can!  Outlook saves messages that you delete in the "Deleted Items" mail folder, but it also saves permanently deleted messages (*Note 1) for 30 days on the Exchange server. To review and recover these messages, first click on the Deleted Items folder. If your message is not in your Deleted Items folder, click on Tools in the menu line and then select Recover Deleted Items (Figure 1). In the "Recover Deleted Items From - Deleted Items" dialog box, click on the email message that you want to recover and then click the "Recover Selected Items" button!

Note 1: Permanently deleted messages are messages that you have deleted from your "Deleted Items" mail folder.

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APSU Discount from Dell on Home Computers

Did you know APSU faculty, staff, students and alumni qualify for a discount on personal computer purchases when using a specific Dell website? Combine this offer with the Tennessee Special Sales Tax Holiday Weekend for computer bundle purchases under $1,500 from April 25th until April 27th and you can save even more!

• Sales Tax Holiday Information
  http://tn.gov/revenue/salestaxholiday/

• APSU Personal Purchase Discounts on Dell Computers
  http://www.dell.com/apsu

• Additional 5% Savings Information for Inspiron Computers!
  Dell Tennessee Tax Free Weekend Special

Exchange 2007 and Outlook Web Access 2007

APSU has a new employee email system! Here are some resources that will help you transition from Exchange 2003 to Exchange 2007! *Note: Not everyone has been moved off of the Exchange 2003 server yet, so you may not have access to these new features immediately.

• New Logon link!
  http://owa.apsu.edu

• How to logon!
  http://www.apsu.edu/computer/EXINFO.HTM#owa2007

• Connecting with Apple's Entourage!
  http://www.apsu.edu/computer/EXINFO.HTM#entouragetoexch2007

• POP Information!
  http://www.apsu.edu/computer/EXINFO.HTM#POP2007

• Microsoft Video on OWA 2007 Features!
  http://www.microsoft.com/exchange/code/OWA/index.html

Hidden Homepage Jumper

Have you found the hidden, Publications and Public Relations department's home page jumper? For a hint, resolve the anagram below, then browse to http://www.apsu.edu and click the words that match the anagram's answer!

Anagram Clue: PEANUT SAY I

Accessibility for Everyone

Windows XP has many options to increase its Accessibility for those among us with disabilities. These alternate options are also very useful for increasing workplace efficiency and productivity!  As an example, keyboard shortcuts can be critical for those that have trouble using a mouse or seeing a cursor, but everyone has benefited from the use of this technology. Here are a few Accessibility options that I find useful. For an added challenge, try to reach these options without use of your mouse.

CTRL +/-
While on a web page, if you hold down the CTRL key while pressing the + key (plus), the text size will increase.  If you hold down the CTRL key while pressing the - key (minus), the text size will decrease. Try it on this page now!

Reverse Left and Right Mouse Buttons
For those without the use of their right hand this option can be critical, but it is also useful for our lefties! Click the Start button and then the Control Panel option. Double click the Mouse option and then on the "Buttons" tab click the "Switch primary and secondary buttons" checkbox. Click the OK button to save your changes!

Accessible Method: WIN key to bring up the Start menu (or CTRL+ESC) and then press the C key until Control Panel is selected (or use your cursor keys to highlight Control Panel). You may have to press your ENTER key if the Control Panel doesn't open automatically. Highlight the "Mouse" icon using your CURSOR keys and then press your ENTER key. Use your TAB (if you pass this option, SHIFT+TAB will move the highlight backwards) and then your left and right CURSOR keys to highlight and select the "Buttons" tab. Next use your TAB key to highlight "Switch primary and secondary buttons"  and then press your SPACE bar to toggle the option on. Press TAB again until the OK button is highlighted and press the SPACE bar to save your changes.

Onscreen Keyboard
Windows XP has a built-in on-screen keyboard. To open the on-screen keyboard, click the Start button, then click the Run... option. Next type the letters osk in the "Open:" text box and click the OK button.

Accessible Method: Hold down the Start key on your keyboard, while simultaneously pressing the R key. If this doesn't automatically open the "Run.." dialog box, continue to press the R key until "Run..." is highlighted and then press the ENTER key. Type the letters osk into the "Open:" text box and press your ENTER key.

Narrator
*Please read this entire paragraph before following the procedure.
Microsoft Windows XP can read almost anything on the screen using a built in text-to-speech program. To use "Windows Narrator", click the Start button, then click the Run... option. Next type the word narrator in the "Open:" text box and click the OK button. As soon as you click the OK button, close your eyes and try to "mentally" see what the Narrator is reading to you. At the end of the Narrator explanation, open your eyes and review the "Microsoft Narrator" dialog box. Did it look like what you pictured? Next click the OK button on the "Microsoft Narrator" dialog box and listen to the entire explanation of the next window. This should give you a better idea of how Narrator works. Click the EXIT button and then click YES to exit Narrator.

Accessible Method: Hold down the Start key on your keyboard, while simultaneously pressing the R key. If this doesn't automatically open the "Run.." dialog box, continue to press the R key until "Run..." is highlighted and then press the ENTER key. Type the word narrator into the "Open:" text box and press your ENTER key.

For more options for Accessibility in Windows XP, please visit http://www.microsoft.com/windowsxp/using/accessibility/default.mspx

Interactive Office 2003 to Office 2007 'command locator'

Today's tip comes from Matthew Ferrier at the AP Helpdesk! Microsoft has created interactive web pages that allow you to explore the Microsoft Office 2007 ribbon interface!

"Wondering where your favorite Word 2003 commands are located in the new Word 2007 interface? Or just want to explore the rich, new design with a little guidance?" -Microsoft Web Site

These guides cover the most popular commands in Office 2003 and show you where the commands are located in Office 2007.

Word 2003 to Word 2007
http://office.microsoft.com/en-us/word/HA100744321033.aspx

Excel 2003 to Excel 2007
http://office.microsoft.com/en-us/excel/HA101491511033.aspx

Outlook 2003 to Outlook 2007
http://office.microsoft.com/en-us/outlook/HA102221621033.aspx

Power point 2003 to Power point 2007
http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx

Access 2003 to Access 2007
http://office.microsoft.com/en-us/access/HA102388991033.aspx

Tennessee eWaste Recycling Event

Computers and electronics can be hazardous to our the environment if they are not properly disposed of. Several Tennessee universities have scheduled both organizational specific and general public recycling events. If you own a small business or are a registered non-profit, you can take your electronics to locations near Vanderbilt, the University of Memphis or East Tennessee State University from 9 am until 3 pm on May 14th through May 16th.

On May 17th, from 9am until 3pm, these locations will accept electronics from the general public!

For more information, please see the links below!

Vanderbilt - Organization Recycling information
http://www.vanderbilt.edu/sustainvu/institutional_electronics_day.php
Vanderbilt - General Public Recycling information
http://www.vanderbilt.edu/sustainvu/community_electronics_day.php

University of Memphis - Organizational and General Public Recycling information
http://www.memphis.edu/erecycling.htm

East Tennessee State University - Organizational and General Public Recycling information
http://www.etsu.edu/ewaste/

Phishing Attack

Phishing is the act of sending an e-mail to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. Phishing attacks plague the entire Internet community. Please review this fun animation as a reminder: Don't Be Scammed.

http://onguardonline.gov/quiz/spam_quiz.html

Computer Viruses, Trojans and Worms spread by both randomly generating addresses and by “harvesting” email addresses they find on infected computers.  Not only will they use these harvested addresses as recipients, they can also place the compromised email address in the “From:” area of an email.  This makes it appear that the email is coming from someone the recipient trusts and further ‘bounces’ bad email back to the user found in the “From:” field.  Some users have seen the results of this when they receive angry messages from colleagues asking them to clean their computer or have received system messages stating that a message (that they had actually not sent) could not be delivered.

Walking the Virtual Streets of Nashville

Google maps allows you to 'vitually' walk the streets of many major cities. Browse to http://maps.google.com and search for 120 Broadway Nashville.  Next, click on the "Street View" link (Figure 1) in the "Address" dialog box. When you do this, streets outlined in blue are ones that can be 'walked'.  Clicking the link also places a little orange person at your current location and the street view interactive picture replaces the "Address" results dialog box (Figure 2).  You can now use your mouse to interact with the street view picture by clicking on the directional arrows (Figure 2) or even spin the picture around by clicking and holding your mouse button while dragging the picture left, right, up and down!  If you want to 'jump' to another location, just click and hold the little orange person and drag them to another street outlined in blue!

How does this work? Google mounted a camera on vehicle which can film in 360 degrees. They then simply record video from all directions simultaneously, while driving on the streets of major cities!

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Defragmenting your Microsoft Windows Hard Drive

As more programs and files are installed on your computer, the files on your hard disk drive can become fragmented.  File fragmentation occurs when the Windows Operating System breaks files into small chunks which will then fit more easily into the free space on your hard drive. One way to speed up your computer is to regularly "defragment" the files on your hard disk drive.

Warning: This process is very resource intensive. I recommend that you only start this process before you leave for the day and then let it run overnight.

Step 1 - Close all open programs.

Step 2 - Click the "Start" button, and then click "My Computer".

Step 3 - In the "My Computer" window, right-click on your "Local Disk (C:)" and select "Properties" from short-cut menu.

Step 4 - Click the "Tools" tab and then click the "Defragment Now..." button.

Step 5 - Click the "Defragment" button. You will have to wait for the "Analysis" to complete as you may get a confirmation message.

Step 6 - Be sure to lock your computer (WIN+L) before you leave for the day!

Search for Markup Characters in Microsoft Word

You can search for non-printing characters in Word by using special key sequences. For example, if you wanted to search for occurrences of TAB+Austin Peay+PARAGRAPH in your Word document, you would first open the "Find" utility (CTRL+F).  To search for the "TAB" character, you would then type ^t in the search field.  The ^ key is called the "caret" and shares the number 6 key on your keyboard (SHIFT+6).  You can then further modify your search by adding the words Austin Peay and ^p to the Find text field. The full text in the find text field should be ^tAustin Peay^p

There are other non-printing characters you can search for by clicking the "More >>" button at the bottom left of the "Find" utility and then clicking the "Special" button at the bottom of the window!

 How to Bypass CD and DVD Autorun

Microsoft Windows Operating Systems will automatically run any CDs or DVDs placed into the CD or DVD ROM drive.  While this feature is very useful the vast majority of the time, there are times when you may choose to skip autorun. Doing so is as simple as holding down the SHIFT key while inserting the CD or DVD!

Bonus Tip: If you just want to browse the CD/DVD, use the keystroke WIN+E to bring up explorer. Careful now, don't double-click the CD/DVD drive or you will AUTORUN the CD/DVD. Instead, click the 'plus' symbol next to the CD/DVD drive on the left side in the "Folders" panel!

Open Office 2007 Documents with Office 2003/XP

This tip comes to us from Patty Mulkeen in Institutional Research. Many campus users have switched from Office 2003/XP to Office 2007. By default, Office 2007 saves documents in a format which cannot be opened by previous versions of the software (Office XP and prior). If you have Office XP or Office 2003, you can download and install the "Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats" from http://office.microsoft.com/en-us/word/HA100444731033.aspx.  Thanks for the tip Patty!

Fun with Google

Google has many hidden features.  Did you know Google is a calculator, a measurement converter and a dictionary?  Try this, browse to www.google.com and type 1+1 or type in the word pi. Next try typing 10 dollars in euro or cups in teaspoons. Last, type in define:code or define:dress

You can also use several built-in keywords to filter your results.  For example, if you wanted to search only Austin Peay web pages for PDF files that contain the words dress and code, you would use the two built-in keywords "site:" and "filetype:" to filter your search for "dress code".  To do this, type site:www.apsu.edu filetype:pdf dress code in the Google search bar and then click the "Search" button!

Today's challenge is to find all www.apsu.edu websites that have the word "Information" in the page's title bar. Your hint is at http://www.google.com/help/operators.html

Office 2007 Quick Access Toolbar

The Office 2007 "Ribbon" can be daunting. You can make Office 2007 much easier to use by storing commonly used icons on the Office Quick Access Toolbar.

The default location of the Quick Access Toolbar is "docked" within the Office Title bar, directly to the right of the round Office 2007 button (see Figure 1). I prefer to display this bar below the ribbon for more convenient access and for a more classic toolbar appearance.  To move the Quick Access Toolbar, right-click on the area between the Title bar and the Office Ribbon (see Figure 1) and select "Show Quick Access Toolbar Below the Ribbon".  Next, right-click on various icons in Office 2007 and select "Add to Quick Access Toolbar" (see Figure 2).  These icons will each appear on your toolbar beneath the ribbon. As you see in Figure 3, I have added and now have access to the "Table" icon no matter which Office Ribbon is displayed.

For a real challenge, find and add the Microsoft Outlook "Address Book..." to your Word 2007 Quick Access Toolbar!  There is a hint of where to start in Figure 1 below!

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Hidden Button in Mouse Wheel

In addition to scrolling, most PC mouse wheels can also be used as a clickable button. If you hear and feel a slight 'click' when you lightly push down on your mouse wheel, then you have a third button on your mouse!

One excellent use of this third button is to easily open web links "in a new tab" on browsers that support tabbed browsing such as Internet Explorer 7 and Firefox2. As a demonstration, search for "dress code" using http://www.apsu.edu/search.  Several pertinent results are displayed. If you if you want to read several of them without losing your results, center-click on one of the web links. That link will open in a new tab and will preserve your results page! You can then switch tabs to read the information or center-click other web links in your results.

Changing your APSU Password

If you are already logged into your university computer, it is easy to change your Microsoft Windows logon password.  Simultaneously press the CTRL, ALT and DELETE keys (CTRL+ALT+DEL) to bring up the "Windows Security" application. With this application, you can lock your computer, log off of your computer, shut down your computer, and change your password.  Click the "Change Password..." button and then enter your "Old Password", your "New Password" and your new password again in "Confirm New Password".

If you don't have access to a university computer, you can still change your password through Outlook Web Access. Once you are logged in, click the "Options" link and then locate the "Change Password" area. If prompted, enter apsu as the "Domain", enter your logon username as the "Account", then type in your "Old Password", your "New Password" and "Confirm New Password".  Depending on your version, you may have to click a "Submit" button or a "Save" link!

Information Technology recommends that you change your university password to a strong password regularly.  A strong password contains at least 8 characters and is a mix of numbers, capital and lowercase letters,. Your strong password should not contain common information that can be easily guessed. Sorry "Mr. Fluffykins", your name would not make a strong password!

Quickly Show Your Desktop

Getting back to your Windows Desktop can be a chore if you have lots of applications open on your screen. To "Show Desktop" quickly, hold down the "Windows" key while simultaneously pressing the "D" key (WIN+D). Since this is a toggle keystroke, pressing it again will maximize all your windows in the order that they are aligned on your Windows Start bar.

Alternatively, you can press WIN+M to minimize all your applications. Since this is not a toggle keystroke, you will have to press SHIFT+WIN+M to return them. The two advantages of this keystroke over WIN+D is that SHIFT+WIN+M only returns the applications minimized by WIN+M and the last application you were working in always appears on top of all other applications no matter its location on the Windows Start bar!

Saving your Office 2007 document as PDF

Did you know that Microsoft Office 2007 can save documents as PDF? Click the round "Office" button at the top left of the window, highlight "Save As" and then click "PDF or XPS". Select a name and location for you document and save! The PDF document format is excellent for viewing, printing and uploading to web sites!

Locking your Microsoft Windows Computer

To lock your Microsoft Windows computer, simply click and hold the "Windows" key while simultaneously pressing the "L" key (WIN+L).  The "Windows" key is at the bottom left hand side of your keyboard, between the "CTRL" and the "ALT" key. 

Unlocking your computer is identical to the logon process.  Simply press the "CTRL", "ALT" and "DELETE" keys simultaneously and then enter your logon password.

Information Technology recommends that you lock your computer any time that your computer is not under your direct control.