Current GA Information

I'd like to welcome all current Graduate Assistants to the new GA page. It will be updated periodically with information pertinent to your placement and duties as a GA. Please check back here throughout the semester for any important news and/or forms that may require your attention.

*** Graduate Assistants are required to work 276 hours in the Spring Semester ***

• Graduate Assistant Handbook

The link above provides you with a digital copy of the GA handbook. Please familiarize yourself with the contents inside, as it will be the most important tool for beginning your assistantship.

Important Graduate Forms

Enclosed are forms that are important, required or suggested during your graduate matriculation.  They are:

• Re-Application for Current GA Position

A student is eligible to hold an assistantship for four (4) semesters and must reapply each academic year.   Upon request from the Graduate Office please submit the attached application and an updated resume.  This form is for current graduate assistant only.

•  Payroll/Timesheets Dates: 

This form will assist in clarifying the pay schedule and issuance of paychecks for the academic year.

•  Suggested Time Reporting Sheet:

This form is provided as an example of how to keep track of the hours worked for personal use.  Please check with the department to verify how hours worked is required for reporting. 

•  Program of Study/Admission to Candidacy/Committee Assignment:

Graduate Students admitted to a degree-seeking program must complete this form during his/her first academic semester of attendance.   This is the general form, however, there are a number of departments who have formulated a form specific to that major area.  Please consult with your academic advisor to complete this form before the end of your FIRST semester.

•  Change of  Program of Study:

It may be necessary to deviate from the original Program of Study.  In those cases, it is imperative that this form be completed for processing to keep your academic record accurate for graduation.

•  Graduate Assistant Clearance Form:

Every GA is required to complete this form at the end of their assignment or upon termination or resignation.  Before the end of the semester to clear the university, notification to complete the form will be generated by the CoGS office.

• Graduate Assistant Request to Add/Reduce Course Hours:

For all graduate assistants, permission from the dean is required if the credit load is fewer than eight or more than 10 credits per semester. The minimum number of credits which may be taken in a semester by a graduate assistant is eight, unless otherwise approved by the dean of the College of Graduate Studies.  Graduate assistants are limited to 10 hours per semester.    Effective fall 2010 semester, graduate assistants’ schedules will be examined closely to ensure adherence to TBR policy which stipulates that no more than 10 credit hours of course work fees (per semester) will be covered. The total award will not exceed the amount approved by TBR (up to 10 credit hours), UNLESS, approval is granted by the dean of College of Graduate Studies.  Please complete the appropriate form for approval PRIOR to the beginning of the semester. If permission is not granted graduate assistants will be responsible for paying the outstanding fees to Accounts Payable.

• Graduate Assistant Summer Semester Out of State Fee Waiver:

Graduate Assistants who are classified as out-of-state residents are eligible for summer fee waivers offering a reduced rate for summer courses.  Submit the form to the CoGS office for processing.   

• Graduate Assistant Request for Additional On-Campus Employment:

In conjunction with your Graduate Assistantship additional campus employment is possible.  However,  duties for ALL sources of additional employment  CANNOT EXCEED 10 hours per week above the assistantship.  Permission to work additional hours is granted solely by the Dean of the CoGS and is not guaranteed.  Additional assignment should include a clear rationale from the supervisor responsible for the issuing the request. The request form must be also be approved by the graduate student’s reporting area of the graduate assistantship for the supervisor’s approval and forwarded to CoGS for final approval.