Deans Council
Minutes of September 28, 2005
UC 310
Present: Bruce Speck, Diane McDonald, Gerald Beavers,
Stan Groppel, David Denton, Susan Calovini, Harriett McQueen, Don Carlin (for
Deborah Fetch), Sean Hogan, Jim Diehr, Gaines Hunt, Charles Pinder.
1. Process for Changing Majors, Process for
Changing Advisors, Modification for Handling Late/Missing Grades – Harriett
McQueen (Attachment A)
Dr.
McQueen reviewed the proposed changes as outlined in Attachment A.
1)
Change of Majors, 2) Academic Advisor lists, 3) Late End of Semester Grades, 4)
Not Reported (NR) Code, 5) the grade of “W”, 6) Audits
A motion was made to accept the change
of major proposal (for undergraduate students) as presented on attachment
A. The motion was seconded. There was an amendment to add “each summer
session” to the second bulleted item. The
item was tabled to allow time to consider recommendations.
Academic
Advisor Lists - Dr. McQueen presented
the information regarding the academic advisor list for information only. She noted that the Web for Faculty does not
coincide with the SIS advisor screen.
Late
End of Semester Grades – The procedure
for informing missing grades was outlined.
A change to the distributed information included removing “Dean’s
Secretary” to “Chair or” the Department Secretary.
Not
Reported (NR) Code - A motion was made to create an NR – not reported – code for grades not
received on time from faculty. The
motion was seconded and approved by all.
There was concern regarding how the “NR” would affect the grade
point average calculation. Dr. McQueen
will follow-up on the concerns and report back to Deans Council.
The
Grade of “W” - Suggestions were made
regarding changes to the grade of “W” (Drop/Add) form. Dr. McQueen will report back to Deans Council.
Audits - FYI
2. Definition of “Web-enhanced” Class – Stan Groppel
Dr.
Groppel distributed a definition of a Hybrid Course and Web Enhanced Course. Stan Groppel will make suggested changes and
email it to the Deans Council. The
definition of web-enhanced course is noted in the Schedule of Classes. “Enhanced” no longer exists in the wording.
3.
Gaines
Hunt distributed a draft of the Report of Incomplete Grade form that fits the
current policy posted in the University Bulletin. This is just an instrument for implementation
and no policy change is needed. A motion was made to accept this proposal,
the motion was seconded, an amendment was added to attach the “change of grade”
form and to remove “approval of” from Chair/Director signature line, and the
motion was approved. Dr. Hunt will
talk with John Foote to verify the need for Faculty Senate’s approval of this
form.
4. Teaching Load Policy Committee – Gaines Hunt
To
be reported at a later date.
5. 400 Clock Hours – TCA Code – Diane McDonald
It
has traditionally been 6 credit hours for overload / 12 hours per the
year. We will continue as usual until we
receive clarification from TBR.
6. Declining by Degrees – Bruce Speck/Stan
Groppel
This
is a documentary on DVD that Dr. Speck recommended that everyone watch. Tammy should reserve the ballroom for Oct.
21. At the Oct. 21
Deans/Directors/Chairs meeting this “Declining by Degrees” documentary will be
shown. All faculty will be invited to attend.
7. Adjunct Workload – Susan Calovini (Attachment
B)
Dr.
Calovini reviewed the revisions made to the adjunct workload Policy 5:015. Dr. Speck will review his notes from the Vice
Presidents meeting and get back with Susan Calovini. It is critical that we get the adjunct
workload clearly defined; Drs. Calovini and Speck will meet and discuss.
8. Uniform Outline or Template - Revised 9/26/05 – Susan Calovini
(Attachment C)
A motion was made to approve the revised
outline/template as presented; the motion was seconded, and approved. Diane
McDonald and Susan Calovini will email the template to the deans.
9. Minutes of Sept. 21 Deans Council Meeting
(Attachment D)
A motion was made to approve the minutes of
the September 21 Deans Council meeting, the motion was seconded and approved.
Other
Stan Groppel
- Some faculty are requiring software usage that is not
on computers in all labs. It should not
be assumed that all students taking on-line courses have access to computer
hardware. Students do not have access to
load software onto lab computers. It was
suggested that all faculty be notified of appropriate procedures to follow when
requiring students to use software for instruction. Stan Groppel will provide the procedures and
have them publicized.
David Denton
- The Accelerated Degree Program is generating
a lot of interest. Gerald Beavers will
notify the switchboard operator of the appropriate contact information.
Susan
Calovini
- Noted problems and suggestions regarding the
electronic student evaluations: 1) Instructor names should be included on the
evaluation; 2) should include total number of students in the class in
comparison with the number of evaluations submitted; 3) based on the low number
of evaluations submitted, statistically these are invalid documentation that is
required to be in the faculty dossier. It was suggested that another method be
used in an effort to increase the number of respondents.
Don Carlin (for Deborah Fetch)
- Distributed print management summary and reviewed
the savings achieved through this system.
A motion was made that the
university move forward (beyond the pilot program) and begin to deploy this
technology in various computer labs across campus. The motion was seconded and approved. This system limits the number of pages the
user is permitted to print (each lab may set the number of pages); the user must
name the print job and choose the job and choose print option, if not selected,
the print option will expire within 15 minutes; the user may only print
information one time.
Jim Diehr
- The new faculty mentoring program will be
reviewed upon completion of the first year of the program. Mentoring should in no way be a part of the
faculty member’s evaluation.
Charles
Pinder
- Substantive changes have been made to the
mentoring guidelines - please discard the current handbook. Corrected guidelines will be distributed.
- The original
timeline as printed in the graduate bulletin will be used. Disregard the timeline that was previously
distributed in Deans Council.
- Distribution
of graduate assistantships will be discussed at the Oct. 5 meeting. Deans should be prepared to discuss.
Diane
McDonald
- Faculty Orientation – Advising and web for
faculty was presented at the faculty orientation session; an evaluation will be
conducted and feedback will be provided to the deans.
Bruce Speck
-
Each member of the
Deans Council received a copy of the book, “Serving the Millennial Generation”
and individuals were assigned a chapter to lead discussion at each Deans Council
meeting as outlined below:
Oct. 5 Chapter
1 Jim Diehr
Oct. 12 Chapter
2 Charles Pinder
Oct. 19 No Meeting
Oct.
21 Deans/Directors/Chairs
View “Declining by Degrees”
Oct. 26 Chapter
3 Harriett McQueen
Nov. 2 Chapter 4 David Denton
Nov. 9 Chapter 5 Susan Calovini
Nov. 16 No Meeting
Nov.
19 Deans/Directors/Chairs
Meetings
Nov. 23 Chapter
6 Gaines Hunt
Nov. 30 Chapter
7 Diane Berty
- More faculty are needed for College Night on
Oct. 4
- Deans Council will meet at
- Diane McDonald will check status of
electronic forms for student evaluations.