Deans Council

Minutes of June 1, 2005 Meeting

UC 310

Present: Gerald Beavers, Harriett McQueen, Sean Hogan, Charles Pinder, Thomas Buttery, Deborah Fetch, Gaines Hunt, Telaina Wrigley (for Sheila Bryant), Diane Berty.

1. Distribution of Grant Information – Ed Davis

Ed Davis is seeking ways to better distribute and promote information regarding grants and research opportunities to faculty and staff. The APSU Grants Office is now a part of the various networks and more information is available to us. The deans responded to Ed’s questions: Q: How would you like information announcing grants and funding opportunities to be distributed? A: Information should be sent to appropriate department chair and department secretary, copied to deans, deans’ secretaries. Q: How can the grant needs/interests of faculty and staff be better served? A: When fall semester begins, go to each departmental faculty meetings to ask their interests. Request faculty member’s specific research topic to be submitted on a form. It was also suggested that a workshop be held in the fall. It was suggested that redistribution and direct costs monies – incentives to faculty be offered to encourage involvement. A policy has been submitted regarding faculty incentives for awards. Ed Davis will be invited to the first deans and chairs meeting in the fall.

2. Absence Forms & Completion of Forms – Bruce Speck

Dr. Speck reminded everyone who is on a 12-month contract that annual leave or sick leave must be taken. The absence form should be submitted to Dr. Speck and returned to the employee to be recorded on the timesheet. Also, when deans sign forms, please carefully check the forms for completion.

3. Proposal to Restructure Materials Budget – Deborah Fetch (Attachment A)

Deborah asked the deans council to consider the restructuring of library budgets by reducing the number of print periodicals and increase the purchase of more electronic text and print books. The Library would like to eliminate duplication of articles that are in print and full-text databases.

Deborah would like to have the Librarians attend departmental meetings to educate faculty of the library databases and various resources that are available to them. A motion was made that the deans support the proposal to eliminate duplication of printed periodicals with full-text. The motion was seconded, all approved. Deborah will email the deans to have department chairs to attend each departmental meeting.

4. Organizational Changes – Bruce Speck (Attachment B)

To support a new university-wide initiative to create learning communities and to ensure increased integration of academic and student affairs, Dr. Hoppe has proposed organizational changes to TBR. See Dr. Hoppe’s email dated May 31. The reorganization will include Harriett McQueen and Diane Berty as members of the Deans Council. Upon TBR’s approval, the changes will be effective July 1.

Announcements

Aug. 15 Faculty Contract Begins

Aug. 18 Deans and Chairs Retreat

Aug. 23 Convocation

Other

Gerald Beavers

- New ESO at FC, Dr. Sassma

- Enrollment for Fall I, current increase of 30 applications, new advertisement forthcoming to

off-set deployment.

Deborah Fetch

- Working on delivering inter-library loans to desktops

- Working on APSU 1000

Harriett McQueen

- Aug. 17 – Tentative – Advisement Training with each college

Charles Pinder

- July 30 at 10 a.m. – Graduation ceremony for inaugural M.S.M. class in UC Ballroom.

- We need to address the plagiarism issue.

Gaines Hunt

- Dr. Speck will check on the teaching load for temporary, full-time faculty and distribute the information to the Deans Council.

- The committee to review the instructional load policy will add faculty members and Dr. Speck will provide the charge to the committee.

Telaina Wrigley

- Summer registration is June 3; Late registration will be June 6-7

Bruce Speck

- The Deans Council will meet as needed during the summer.