Deans Council
Minutes of July 13, 2005 Meeting
UC 305
Present: Bruce Speck, Houston Davis, Gaines Hunt, Jim
Diehr, Deborah Fetch, Stan Groppel, Diane Berty, Harriett McQueen, Tom Buttery,
Sean Hogan, Charles Pinder. Guest: Mitch Robinson, Sonja Stewart
1. Mitch Robinson and Sonja
Stewart
The
following topics were addressed:
Budget:
·
There will be a
2% equity increase.
·
Each faculty will
have $600 for professional travel.
·
Additional funds
will be added to faculty recruitment.
·
Budget for reassigned
time has been approved.
·
Learning
Communities will receive $5,000 operating budget in new account.
·
Staff scholarships
have been reinstated.
Human Resources:
·
Sheila Bryant
will be the Interim Director of Affirmative Action as of Aug. 15.
·
The Office of Human
Resources is now reporting to Mitch Robinson.
·
The Director of
Human Resources and Affirmative Action position has been advertised.
·
It was suggested
that student worker wages be reviewed.
·
We need TBR
approval for temporary positions. Gerald, Tom, Gaines, Jim will meet with Dr.
Speck Friday to discuss needed temporary faculty positions.
·
Faculty positions
to be advertised for next year will be discussed soon.
·
It was strongly
recommended that the process for making job offers include the deans.
Upcoming Policy Changes:
·
A change in
purchasing is being made – new limit on credit cards. Deborah Fetch requested that the credit card
be allowed for on-line registration fees.
·
Changes will be
made to the guest meals allocations.
·
Potential change
in policy regarding extra compensation and reassigned time will be sent to
Gaines Hunt for his review. Gaines will
share the policy with other deans and provide potential solution to Dr. Speck
by Friday, July 15.
2. On-line Course Development
Payments - Bruce Speck
(Attachment A)
APSU’s policy is being corrected to match the revised TBR
policy. The policy states that faculty
may not receive extra compensation for more than two credit courses above the
full load of 15 hours per term. The
policy stating faculty may not exceed 25% of their annual salary during the
summer will not change. Continuing
exception: One RODP course may be taught in addition to the 25% limit in the
summer.
3. Smoothing Process - Bruce Speck
If
we cannot guarantee 24 teaching load credits per year, the overarching issue
remains.
Dr.
Speck will consider the issues voiced by the deans and get back to the Council.
4. Training for E-dossiers - Bruce Speck
Dr.
Groppel reported that the standard document has been developed and reviewed by
Mickey Wadia (Faculty Handbook representative) and Elaine Berg (Faculty Senate
representative). Dr. Speck noted that a
provisional statement should be developed to include in the e-dossier
standard. Equipment for faculty use will
be available in the Library and Harned 130; however,
most of the e-dossier may be developed from a personal computer. Training will be provided.
This
year e-dossiers will be submitted by first and third year faculty. It has to be uniform within yearly categories.
A motion was made that this year e-dossiers
will be submitted by first and third year faculty. If the pilot is successful, the next year
will include fourth year faculty, the motion was seconded and approved.
5. Standard Load for Temporary
Faculty (as of Jan. 2006)
- Bruce Speck
Discussion
was based on an e-mail previously sent to the deans regarding load of 15 hours
for temporary faculty. Some temporary
contracts had been fully executed prior to this decision,
therefore, starting in January, all temporary contracts will include 15 hours
per semester. Dr. Speck will review the
possibility of including advisement assignments within the contract and address
this at a later date.
6. Pay Forms for Cancelled Classes - Bruce Speck
If
a class is cancelled, make sure that the pay form is cancelled. This may be corrected by an email from the
department to the Registrar, Human Resources, and the dean. This is particularly a problem in Summer I
due to the short period of time. Please
discuss this with the department chairs.
7. Banner / COBOL Reports -
Dr.
Davis distributed a limited list of current COBOL reports that have been requested
by departments. Dr. Davis asked the
deans to review the list and let him know the reports that should continue to
be a standard report in Banner.
8. Academic Program Proposals -
Dr. Davis
reported that he will provide a status report of academic program proposals at
the monthly deans, directors, chairs meeting.
In turn, the department heads should report their potential
programs. The TBR forms should be
completed and submitted through the APSU approving bodies with the APSU approval
page. Linda Warner at TBR will begin to
review graduate programs and Treva Berryman will continue to review
undergraduate programs. If a program
should be implemented in the next 18 months, the proposal should be submitted
early in the fall.
9. Retreat and August Calendar -
Dr.
Davis provided the tentative agenda for the Academic and Student Affairs
Retreat on August 18 and asked for additional topics from the deans. The following agenda item was recommended
“Standardization of Department Criteria for Tenure and Promotion Process”. The
matrix must be complete for next year.
Also, add Jim Diehr as one of the “Learning Communities” presenters.
Dr.
Davis reviewed the Schedule for August 15 – 28.
It was noted that NCATE meetings will be conducted August 16-18. NCATE information is forthcoming from the
Additional
E-dossier training will be provided.
10. Availability of Critical
Classes, Particularly for Freshmen -
Harriett McQueen
Deans were asked to monitor some class
caps, some caps in math and English classes may need to be raised.
11. Evaluation
of Faculty Advisement
- Harriett McQueen
A proposed Academic Advising Assessment
form was distributed. Dr. McQueen asked
the Deans Council to provide a recommendation for evaluating advisement to the
Academic Advising Assessment Committee and for submission to Faculty Senate. The deans will provide feedback at the next deans council meeting.
12. Mentors
for New Faculty - Charles Pinder, Stan Groppel, Harriett
McQueen, Sean Hogan, and Diane Berty
Dr. Pinder distributed a proposed handbook and
guidelines for a “Mentoring Program for New Faculty, composed by Diane Berty,
Stan Groppel, Sean Hogan, Harriett McQueen, and Charles Pinder. The members of Deans Council were asked to
review the document and be prepared to discuss at the next Deans Council
meeting.
13. Deans
Council Minutes: Jan. 12, Feb. 9, Feb.
23, March 9, June 29, 2005 - Attached
A
motion was made to accept the minutes as written, the motion was seconded, the
minutes of June
29, 2005 should be amended to include Sean Hogan and Diane Berty in agenda item
#4 as members of the Mentors for New
Faculty sub-committee. The motion was
approved.
Upcoming Dates
July 30 10 a.m. Convocation for Inaugural MSM Class
Aug.
15 Faculty Start
Date
Tentative Aug. 17 Advisement Training for
each college
Aug.
18 Deans and Chairs
Retreat
Aug.
19 APSU 1000
Workshop
Aug.
23 Convocation
& Service Awards
Pending Projects
Teaching Load Policy Committee
Evaluation of Faculty Advisement
Other:
Gaines Hunt
All usage of
faculty offices should be reported to Gaines Hunt. If a faculty office has been converted for
other use, a justification should be provided.
Dr. Hunt will compile the information and submit it to Dr. Speck before
August 1.
Deborah Fetch
Fetch is
representing APSU at RALI (Regional Academic Leadership Institute) which is an
excellent program and encouraged deans to recommend leaders to attend this in
the future.
Stan Groppel
On-line
enrollment is up significantly.
Diane Berty
Distributed article that may be beneficial to faculty members.
Bruce Speck
Next Deans
Council meeting will be July 27.